Hybrid How To: From DIY to HiFi

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Thinking about ways you can connect your face to face meeting with a virtual/remote viewing audience? Here are some tips on technology, meeting design, AV troubleshooting, offsetting costs and …

Thinking about ways you can connect your face to face meeting with a virtual/remote viewing audience? Here are some tips on technology, meeting design, AV troubleshooting, offsetting costs and engaging your audience 365 days a year. Presented to MPI North Florida audiences in Tallahassee, Gainesville and Jacksonville simultaneously. To watch a rebroadcast of this hybrid event, visit http://www.livestream.com/planyourmeetings. For more tips on planning better meetings and events, visit http://www.planyourmeetings.com.

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Transcript

  • 1. HYBRID EVENT HOW-TO From DIY to Hi-Fi @PYMLive #yaypym
  • 2. Hybrid is the new “GREEN” @PYMLive #yaypym
  • 3. Are you experienced? @PYMLive #yaypym
  • 4. The No.1 ConcernNo one will come to my event ifthey can attend virtually. @PYMLive #yaypym
  • 5. People need people (and experiences) @PYMLive #yaypym
  • 6. Hybrid Events Grow Attendance Cisco Live 2009 vs 2010 40000 35,000 90-95% were first-timers 30000 F2F Attendees Virtual Attendees 31-34% were 20000 more likely to +35% attend F2F 10000 0 2009 2010Source: InExpo.com Cisco Case Study @PYMLive #yaypym
  • 7. Did you know...? Yes No 80 78% would still 60 attend virtually 40 20 0 Would you have attended virtually?Source: Measuring and Maximizing the Impact of a Hybrid Event Virtual Edge Study @PYMLive #yaypym
  • 8. If no virtual option existed Yes No 100 Only 7% would 75 attend F2F 50 25 0 Would you have attended F2F?Source: Measuring and Maximizing the Impact of a Hybrid Event Virtual Edge Study @PYMLive #yaypym
  • 9. If you want this to work, think: What’s right for your group? Image courtesy of Emilie Barta @PYMLive #yaypym
  • 10. What’s your budget? @PYMLive #yaypym
  • 11. How will you welcome people? What’s the experience? @PYMLive #yaypym
  • 12. Educate your speakers and on-site AV crew @PYMLive #yaypym
  • 13. Don’t forget!Who’s moderating? @PYMLive #yaypym
  • 14. How I spent my Valentine’s DayOr: How I learned to Livestream to Facebook in 10 minutes ... @PYMLive #yaypym
  • 15. WHAT WE WANTED MediaSite by SonicFoundry, operated by Global Presentations @PYMLive #yaypym
  • 16. WHAT WE WERE GETTING Major Skype sadness :( @PYMLive #yaypym
  • 17. SOLUTION? Pure awesomesauce (and it cost about $30) 1 2 Livestream.comLivestream Procaster 3 Speedtest.netFirewire cable ($30) @PYMLive #yaypym
  • 18. DIYLaptop & webcamLivestream.com,Ustream.tv, Twitcast.meSkype.com, Vivu.tv,Oovoo.com, Google+hangouts on airScreencast-o-MaticYouTube.com, Blip.tv,Vimeo.com Image courtesy of Emilie Barta @PYMLive #yaypym
  • 19. Hi-Fi Broadcast/stream/host: MediaSite by SonicFoundry.com Telenect.com Virtual environments/ online portals Inxpo.com Unisfair.com Virtualiscenter.com @PYMLive #yaypym
  • 20. Don’t forget!DIY speed Stay wired. Keep updating. 900 kbps out 2-3 mbps inHiFi speed 5-15 mbps out 5-15 mbps in SPEEDTEST.NET
  • 21. OFFSETTING COSTS Ideas @PYMLive #yaypym
  • 22. OFFSETTING COSTS How will you pay for everything? Image courtesy of SonicFoundry.com
  • 23. Ways to engage all yearStorify.comCoverItLive.comInstagram & PinterestOn-demand video contentFacebook/forumsTwitter/hashtags @PYMLive #yaypym
  • 24. Now that you have some ideasWhat virtual elements will you add to yourevents this year? @PYMLive #yaypym
  • 25. QUESTIONS? @PYMLive #yaypym
  • 26. Educational resourcesVirtualEdgeInstitute.com (whitepapers & webinars)PlanYourMeetings.com (advice & best practices)SonicFoundry.com (on-demand & live webinars)InteractiveMeetingTechnology.com (case studies)EmilieBarta.com (host/emcee) @PYMLive #yaypym
  • 27. THANK YOU! And stay in touch! Image courtesy of Emilie Barta @PYMLive #yaypym