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Co implementation

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    Co implementation Co implementation Document Transcript

    • SAP Internal order ConfigurationPublished by Team of SAP Consultants at SAPTOPJOBS Copyright 2005@SAPTOPJOBS www.sap-topjobs.comAll rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form, or by any means electronic ormechanical including photocopying, recording or any information storage and retrieval system without permission in writing from SAPTOPJOBS.
    • SAP INTERNAL ORDER CONFIGURATION TABLE OF CONTENTSINTRODUCTION .............................................................................................31 Organizational Structures ............................................................................4 1.1 Activate Order Management in Controlling Area ....................................42. Order Master Data .......................................................................................6 2.1 Define Order types (KOT2_OPA) ...........................................................6 2.2 Maintain Number Ranges for Orders (KONK) ......................................12 2.3 Define Model Orders ............................................................................153 Planning......................................................................................................21 3.1 Maintain User-Defined Planner Profiles ...............................................21 3.2 Maintain Planner Profile for Overall Planning (OKOS) .........................234 Settlement...................................................................................................26 4.1 Maintain Allocation structure ................................................................26 4.2 Maintain Settlement Profile...................................................................30 4.3 Maintain Number Ranges for Settlement Documents ..........................34Page 2 of 2
    • SAP INTERNAL ORDER CONFIGURATIONINTRODUCTIONQuestion: What is this darn Internal Order…, many guys keep asking?Let me give you an example which will remove this doubt forever.Lets say in an organization there are various events such as trade fairs,training seminars, which occur during the year. Now lets assume for asecond that these Trade fairs are organized by the Marketing cost center ofthe organization. Therefore in this case marketing cost center is responsiblefor all the trade fairs costs. All these trade fairs costs are posted to themarketing cost centers. Now if the management wants an analysis of thecost incurred for each of the trade fair organized by the marketing costcenter how would the marketing manager get this piece of informationacross to them?Now this is where Internal Order steps in .If you go through all cost centerreports this information is not readily available since all the costs are posted tothe cost center.SAP, therefore provides the facility of using internal orders which comes inreal handy in such situations. In the above scenario the controlling departmentwould then need to create an internal order for each of the trade fairorganized. The cost incurred for each of the trade fair will be posted to theinternal orders during the month. At the month end, these costs which arecollected in the internal order will be settled from these orders to themarketing cost center. Thus the controlling person is now in a position toanalyze the cost for each of the trade fair separately.Thus internal order is used to monitor costs for short term events, activities. Ithelps in providing more information than that is provided on the cost centers.It can be widely used for various purposes . If used intelligently it is a realhandy tool.Thus Internal order is basically a cost object which is used to monitor cost of atime restricted job. There are various types of internal order the common onesbeing a Real order where you collect costs and settle it at the month end.Ther others are statistical orders and we also have capital orders for capitalprojectsIn this book we will cover the configuration of a Real Internal order type.In the coming weeks we will also cover the Statistical and Capital Order but ifyou are able to understand this the following documents would be a cakewalk. So lets zoom in to the configuration.Page 3 of 3
    • SAP INTERNAL ORDER CONFIGURATION1 Organizational StructuresFor doing the configuration we use the following path on the SAP applicationscreen:-SAP Menu Tools AcceleratedSAP Customizing SPRO - EditProjectConfiguration for all the modules will be done here. The above path willnot be referred henceforth; we will directly refer to the IMG node.1.1 Activate Order Management in Controlling AreaIMG Controlling Internal Orders Activate Order Management inControlling AreaWe have to activate Order Management in controlling area before we startconfiguration for internal order. This particular configuration is the same nodewhere we maintain the controlling area.SelectDouble ClickPage 4 of 4
    • SAP INTERNAL ORDER CONFIGURATIONSelectDouble clickThe order management component should be switched on as active.This is the same screen which we come across while maintaining the initialcontrolling area settings.Page 5 of 5
    • SAP INTERNAL ORDER CONFIGURATIONClick on Save2. Order Master Data2.1 Define Order types (KOT2_OPA)IMG Controlling Internal Orders Order Master Data Define OrderTypesAn Internal order is created under an Order type. An order type is used forstoring various control parameters and various defaults while creating aninternal order. It is used for classifying various types of internal ordersaccording to usage for e.g. Real orders for trade fairs, real orders for Capitalinvestment measure, Statistical orders for motor vehicle expenses.The order type is client-specific, which means that every order type can beused in all controlling areas. A number range is assigned to the internal ordertype.Page 6 of 6
    • SAP INTERNAL ORDER CONFIGURATIONClick onTake a drop in the field Order category and select 01Update the following:-Page 7 of 7
    • SAP INTERNAL ORDER CONFIGURATIONActivate CO Partner Updating -You activate this so that allocations betweenorders and other CO objects (cost centers, projects, etc.), the partnerinformation is retained and whether for each order a totals record should bewritten.ClickClickHere you can hide the various fields or make it as required entry or onlydisplay or available for input. Thus while creating internal order only thosefields are displayed and available for input.Page 8 of 8
    • SAP INTERNAL ORDER CONFIGURATIONHide some of the fields which are not required from the screen shown above.Page 9 of 9
    • SAP INTERNAL ORDER CONFIGURATIONClickPage 10 of 10
    • SAP INTERNAL ORDER CONFIGURATIONPage 11 of 11
    • SAP INTERNAL ORDER CONFIGURATIONClick on2.2 Maintain Number Ranges for Orders (KONK)IMG Controlling Internal Orders Order Master Data MaintainNumber Ranges for OrdersNumber Range needs to be assigned to the internal order type. Numberrange can be internal or external. In Internal numbering system automaticallyassigns a number from the given number range. In External numbering theuser has to manually assign the number from the given number range.We will configure Internal number range for our Internal order type – TradeFairPage 12 of 12
    • SAP INTERNAL ORDER CONFIGURATIONClick on Group MaintainClick on Group InsertUpdate the following:-Page 13 of 13
    • SAP INTERNAL ORDER CONFIGURATIONClickClickYou will find Internal order type Z910 in not assignedYou need to assign the order type to the group we created above.Proceed as follows:-Position the cursor onClick on . Note that it becomes blue.SelectClickPage 14 of 14
    • SAP INTERNAL ORDER CONFIGURATIONThe internal order type Z910 moves under the group which can be seen asfollows:-ClickSelectClickClick2.3 Define Model OrdersIMG Controlling Internal Orders Order Master Data Screen Layout Define Model OrdersModel orders are not orders in the commercial sense, but serve merely asreferences for creating "normal" orders. Model orders contain default valuesfor the orders in an order type. The Model order is assigned as the referenceorder in the order type.When you create a new order, all the fields active in the relevant order typeare copied from the model order to the new order.Page 15 of 15
    • SAP INTERNAL ORDER CONFIGURATIONExampleYou want to settle all your marketing orders to the same sales cost center.Stipulate the cost center as the default value in the model order for marketingorders.When you create a new marketing order, the system defaults this cost center.If you want to settle the order to a different cost center, you can overwrite thedefault cost center in the orders.We will create a model order with some defaults and assign it to the Trade fairinternal order type.ClickPage 16 of 16
    • SAP INTERNAL ORDER CONFIGURATIONTake a drop down in order typeClickPage 17 of 17
    • SAP INTERNAL ORDER CONFIGURATIONUpdate the following:-Page 18 of 18
    • SAP INTERNAL ORDER CONFIGURATIONClick onAssign this model order to the order type Z910.Page 19 of 19
    • SAP INTERNAL ORDER CONFIGURATIONUpdate the reference order with the model order number $$$Z91000001Page 20 of 20
    • SAP INTERNAL ORDER CONFIGURATIONClick on3 Planning3.1 Maintain User-Defined Planner ProfilesIMG Controlling Internal Orders Planning Manual PlanningMaintain User-Defined Planner ProfilesCheck the User defined planner profile ZOCM91 created by us contains thelayouts for internal orders.SelectPage 21 of 21
    • SAP INTERNAL ORDER CONFIGURATIONDouble clickPage 22 of 22
    • SAP INTERNAL ORDER CONFIGURATIONDouble click3.2 Maintain Planner Profile for Overall Planning (OKOS)IMG Controlling Internal Orders Planning Manual PlanningMaintain Planner Profile for Overall PlanningHere you can specify the time frame for which values are to be planned forInternal order. Further you can also default the number of decimal places andthe display factor. Default cost element group while planning.Page 23 of 23
    • SAP INTERNAL ORDER CONFIGURATIONDouble clickClick onTake a drop down in the field viewUpdate the following:-Page 24 of 24
    • SAP INTERNAL ORDER CONFIGURATIONClick onClickDouble clickPage 25 of 25
    • SAP INTERNAL ORDER CONFIGURATIONClick on4 Settlement4.1 Maintain Allocation structureIMG Controlling Internal Orders Actual Postings SettlementMaintain Allocation StructuresAn Allocation structure comprises one or several settlement assignments. Anassignment shows which costs (origin: cost element groups) are to be settledto which receiver type (e.g. cost center, order and so on)You have 2 options:- You can settle to a settlement cost element or settle bycost element i.e. settle using the original cost element.We will use settle by cost element.Click onUpdate the following:-Page 26 of 26
    • SAP INTERNAL ORDER CONFIGURATIONClickSelectDouble ClickClick onPage 27 of 27
    • SAP INTERNAL ORDER CONFIGURATIONClickSelectDouble clickUpdate the following:-Click onPage 28 of 28
    • SAP INTERNAL ORDER CONFIGURATIONClickNote:-The colour has become green as seen belowSelectDouble clickClick onUpdate the following:-Take a drop down in Receiver cat.Page 29 of 29
    • SAP INTERNAL ORDER CONFIGURATIONClick on4.2 Maintain Settlement ProfileIMG Controlling Internal Orders Actual Postings SettlementMaintain Settlement ProfileHere we define a range of control parameters for settlement.Page 30 of 30
    • SAP INTERNAL ORDER CONFIGURATIONDouble ClickClick onTake a drop down in the field cost centerPage 31 of 31
    • SAP INTERNAL ORDER CONFIGURATIONAssign the allocation structure Z9 created earlier in the settlement profile.Click onClickPage 32 of 32
    • SAP INTERNAL ORDER CONFIGURATIONDouble clickUpdate the following:-Click onPage 33 of 33
    • SAP INTERNAL ORDER CONFIGURATION4.3 Maintain Number Ranges for Settlement DocumentsIMG Controlling Internal Orders Actual Postings SettlementMaintain Number Ranges for Settlement DocumentsYou should define separate number range intervals for settlement documentsfor each controlling area.Click Group MaintainClick Group InsertUpdate the following:-Page 34 of 34
    • SAP INTERNAL ORDER CONFIGURATIONClickClickClickSelectPage 35 of 35
    • SAP INTERNAL ORDER CONFIGURATIONClickClick onIf you liked this document you can circulate this to you friends and letthem know about our full FICO package.http://www.sap-topjobs.com/SpecialPP/8431654231.htmlPage 36 of 36