"Good enough"- The Strategy and Politics of Resource Constrained Information Management

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"Good enough"- The Strategy and Politics of Resource Constrained Information Management

Global Directions Confrence 2013

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"Good enough"- The Strategy and Politics of Resource Constrained Information Management

  1. 1. “Good Enough” – The Strategy and Politics of Resource Constrained Information Management
  2. 2. Our Conversation
  3. 3. Information’s Ecosystem Copyright 2013 MCIR All Rights Reserved
  4. 4. Confluence of Diverse Attractors
  5. 5. • Converging government directives • Increasing visibility • Shrinking resources • Accelerating virtualization – Cloud • New lower cost solutions • New funding models
  6. 6. Copyright 2013 RC,LLC All Rights Reserved Your Leverage
  7. 7. Copyright 2013 RC,LLC All Rights Reserved Who You Get To Help
  8. 8. Integrate Initiatives Leverage,Repurpose Access Preserve Disposition/Store AssessValue Use Maintain Creation,Receipt, Capture Security, Integrity, Access Controls and Metrics Open Data Policy and Privacy Master Data Management and Retention Management Characterization and Enterprise Search Analytics, FOIA and Discovery Business Continuity Proprietary Information and Export Control Copyright 2013 RC,LLC All Rights Reserved
  9. 9. Governance Capture Maintain Use Access Disposition Security • What? • Who Decides? • Roles? • How? • What? • Who Decides? • Roles? • How? • What? • Who Decides • Roles? • How? • What? • Who Decides? • Roles? • How? • What? • Who Decides? • Roles? • How? Privacy Open Data Policy Characterization Search Retention FOIA Discovery Continuity of Operations Get Control of Initiatives
  10. 10. Regulations, Directives, Policy and Standards Capture Maintain Use Access Disposition Security • What? • Who? • How? • When? • What? • Who? • How? • When? What? Who? How? When? • What? • Who? • How? • When? • What? • Who? • How? • When? Privacy Open Data Policy Characterization – Meta Data Search Retention FOIA Discovery Continuity of Operations Get Control of Initiatives
  11. 11. Regulations, Directives, Policy and Standards Email Capture Maintain Use Access Disposition Security • What? • Who? • How? • When? • What? • Who? • How? • When? What? Who? How? When? • What? • Who? • How? • When? • What? • Who? • How? • When? Privacy Open Data Policy Characterization – Meta Data Search Retention FOIA Discovery Continuity of Operations Get Control of Initiatives
  12. 12. Copyright 2013 RC,LLC All Rights Reserved Who You Get To Help
  13. 13. Ideal Status Quo Good Enough
  14. 14. Copyright 2013 RC,LLC All Rights Reserved • Develop baseline – use maturity models • Establish “Good Enough” target • Identify gaps • Develop strategy to fill gaps • Resource the strategy • Work the strategy – mind the knowing/doing gap Getting to Strategy
  15. 15. Organizational Self-Awareness Copyright 2013 RC,LLC All Rights Reserved
  16. 16. Tell The Truth To Ourselves Copyright 2013 RC,LLC All Rights Reserved
  17. 17. A Familiar Baseline – Not Quite Good Enough, Yet
  18. 18. Make The Invisible, Visible Copyright 2013 RC,LLC All Rights Reserved 0 1 2 3 4 5 6 7 8 9 10 RIM Program Governance and Policy Business Processes CulturePeople Policy Infrastructure As Is To Be
  19. 19. Jump start your strategy Copyright 2013 RC,LLC All Rights Reserved • Clarify • Unify • Reduce • Simplify • Automate • Execute
  20. 20. Find Uncommon Sources of Resources
  21. 21. • Piggyback on funded initiatives • Build into new initiatives • Under rocks • Operating budgets • Mid-year scoops • Left-overs • Fractional slicing – take a little slice from everyone • Levy an information tax • Modernizations • Trade offs • Vulture strategy – prey on weak, delayed or cancelled initiatives • Ask really nice Sources of Resources Build your case then…
  22. 22. Copyright 2013 RC,LLC All Rights Reserved Who You Get To Help
  23. 23. 28 Cultivate Relationships
  24. 24. Four “P”s of Your Political Game Plan Source: Secrets to Winning at Office Politics Marie G. McIntyre Ph.D. 0 1 2 3 4 5 6 7 8 9 10 Political Power Performance - ROI Mindset Perception Partnerships What I Have What I Need 29
  25. 25. Influence Strategy Ability: I Can Do It Motivation: It Will Be Worth It Personal Social/Peer Structural Source: Influencer, Vital Smarts
  26. 26. Get Political • Create a political game plan • Balance your influence toolbox • Shift from strategy to behavior • Take the long view • Willingly negotiate • Be practical-get to “Good Enough”
  27. 27. Good Enough Starter Kit Copyright 2013 RC,LLC All Rights Reserved • Sharpen political skills • Engage key people • Consolidate IM Whack-a-mole initiatives • Architect big, implement in lots of little deals • Dam the stream, then drain the swamp • Find the money • Leverage what you and others have • Consider Cloud-based, good enough solutions
  28. 28. Ren@reynoldscahoon.com

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