Kodak Global Directions
Automating Payroll Records with Kodak
Info Activate and SharePoint for
an NHS Care Trust
Colin Lab...
Agenda
> Vision and the Reality
> About the NHS & Client
> Payroll Requirements
> The Solution
> The Future
The Vision and the Reality
Microsoft
Office
OneNote
Word
Excel
Power Point
Outlook
Intranet
Extranet
Internet
Collaboratio...
19502013
The National Health Service
A UK District Care Trust
Phase One
Intranet platform
Document
Management
Corporate
documents
(Policies,
Templates)
Search
People,
Documents,
Pages
...
Standard SharePoint
Hadron 8020 SharePoint
Project background
> Hadron 8020 SharePoint accelerator
> HR
> Payroll
– Legacy paper
• 40 filing cabinets covering 10,000...
Key drivers
> National
– Paperless vision
> Organisational
– Reduced Costs
• Staff time
• Storage
– Reduced risk
• Governa...
Project scope/approach
> SharePoint 2010 the preferred platform
– Accelerator approach
> Discovery Phase
> Proof of concep...
Solution – Legacy paper
> Batch scanning
> Kodak i3200 document scanner
> Kodak Capture Pro
> SharePoint 2010
Solution – Current paper/processes
> Scan To Process
> Kodak Info Activate
> Kodak Info Activate workflow
> Kodak Scanmate...
Process
> Batch output from Capture Pro
> Info Activate Scan to Process
> Info Activate Work Flow
> Sharepoint Site
Project Challenges
> Client
– Change of project owner mid project
– Changes in IT stakeholders throughout the project
– Re...
Solution Benefits
> Cost Reduction
> Reduction in physical storage
> Elimination of mis-filing
> Information in one place
...
The Future
> More electronic and automated processes e.g. HR Records, Clinical Records, Expenses
automation, Approval work...
• “The team is really excited about the new system as it
will enable more effective use of their time. Everything
will be ...
Automating payroll records with Kodak info activate
Automating payroll records with Kodak info activate
Automating payroll records with Kodak info activate
Automating payroll records with Kodak info activate
Automating payroll records with Kodak info activate
Automating payroll records with Kodak info activate
Automating payroll records with Kodak info activate
Upcoming SlideShare
Loading in …5
×

Automating payroll records with Kodak info activate

521
-1

Published on

Automating payroll records with Kodak info activate and SharePoint

Global Directions 2013

Published in: Business
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
521
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
3
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Automating payroll records with Kodak info activate

  1. 1. Kodak Global Directions Automating Payroll Records with Kodak Info Activate and SharePoint for an NHS Care Trust Colin Labrum, Kodak Taran Sohal, Director, Cloud2 cloud
  2. 2. Agenda > Vision and the Reality > About the NHS & Client > Payroll Requirements > The Solution > The Future
  3. 3. The Vision and the Reality Microsoft Office OneNote Word Excel Power Point Outlook Intranet Extranet Internet Collaboration Document Management Search Apps, eForms, Workflow
  4. 4. 19502013
  5. 5. The National Health Service
  6. 6. A UK District Care Trust
  7. 7. Phase One Intranet platform Document Management Corporate documents (Policies, Templates) Search People, Documents, Pages Internal /external Collaboration Directorates, Departments, Teams Projects Phase Two Governance Sector specific audit and compliance solutions e.g. ISO9001, BS7799 HR Staff Records Absence Case Management Apps Paper Records Scanning Extranet (SEA) File Share Migrator Business Intelligence Rapid BI Power View Power Pivot Performance Point
  8. 8. Standard SharePoint
  9. 9. Hadron 8020 SharePoint
  10. 10. Project background > Hadron 8020 SharePoint accelerator > HR > Payroll – Legacy paper • 40 filing cabinets covering 10,000 payroll files • Time spent filing - 2 days /month for 6 people. i.e. 144 days per year • Cabinets full, out of space, files stacked to ceiling • Manual handling concerns • Retrieval times lengthy – Current paper/processes • More than 20 content types • E.g. pension forms, travel forms, overpayments each having unique processes • Moving to eForms and self service • Restructuring pressure on staffing levels
  11. 11. Key drivers > National – Paperless vision > Organisational – Reduced Costs • Staff time • Storage – Reduced risk • Governance • Health & safety > Departmental – User adoption – Intuitive, ease of use – Fast retrieval
  12. 12. Project scope/approach > SharePoint 2010 the preferred platform – Accelerator approach > Discovery Phase > Proof of concept (POC) > POC objectives – Create an easy scanning solution for both the legacy and current paper processes – Intuitive, use with minimal training – Single destination - Sharepoint > Project awarded
  13. 13. Solution – Legacy paper > Batch scanning > Kodak i3200 document scanner > Kodak Capture Pro > SharePoint 2010
  14. 14. Solution – Current paper/processes > Scan To Process > Kodak Info Activate > Kodak Info Activate workflow > Kodak Scanmate i1100 document scanner > SharePoint 2010
  15. 15. Process > Batch output from Capture Pro > Info Activate Scan to Process > Info Activate Work Flow > Sharepoint Site
  16. 16. Project Challenges > Client – Change of project owner mid project – Changes in IT stakeholders throughout the project – Remote access to client infrastructure > Cloud2 – Our first document capture implementation > Kodak – Limited reference sites (1st Worldwide implementation)
  17. 17. Solution Benefits > Cost Reduction > Reduction in physical storage > Elimination of mis-filing > Information in one place > Reduced retrieval times > Automated Processes > Faster Processes > Maintain version control > Compliance > Improve working environment > Culture Change
  18. 18. The Future > More electronic and automated processes e.g. HR Records, Clinical Records, Expenses automation, Approval workflows, Case Management, Contracts, On-boarding and Regulatory processes > Mobile capture > SharePoint 2013/Hadron > AvePoint
  19. 19. • “The team is really excited about the new system as it will enable more effective use of their time. Everything will be available at the touch of a button from a PC which means we can get through more work, respond to queries faster and everyone can access the same employee record without people photocopying items or hunting for paperwork which has been the norm”. Deputy Head of Employee Services

×