• Like

Automating payroll records with Kodak info activate

  • 241 views
Uploaded on

Automating payroll records with Kodak info activate and SharePoint …

Automating payroll records with Kodak info activate and SharePoint

Global Directions 2013

More in: Business
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
    Be the first to like this
No Downloads

Views

Total Views
241
On Slideshare
0
From Embeds
0
Number of Embeds
0

Actions

Shares
Downloads
2
Comments
0
Likes
0

Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1. Kodak Global Directions Automating Payroll Records with Kodak Info Activate and SharePoint for an NHS Care Trust Colin Labrum, Kodak Taran Sohal, Director, Cloud2 cloud
  • 2. Agenda > Vision and the Reality > About the NHS & Client > Payroll Requirements > The Solution > The Future
  • 3. The Vision and the Reality Microsoft Office OneNote Word Excel Power Point Outlook Intranet Extranet Internet Collaboration Document Management Search Apps, eForms, Workflow
  • 4. 19502013
  • 5. The National Health Service
  • 6. A UK District Care Trust
  • 7. Phase One Intranet platform Document Management Corporate documents (Policies, Templates) Search People, Documents, Pages Internal /external Collaboration Directorates, Departments, Teams Projects Phase Two Governance Sector specific audit and compliance solutions e.g. ISO9001, BS7799 HR Staff Records Absence Case Management Apps Paper Records Scanning Extranet (SEA) File Share Migrator Business Intelligence Rapid BI Power View Power Pivot Performance Point
  • 8. Standard SharePoint
  • 9. Hadron 8020 SharePoint
  • 10. Project background > Hadron 8020 SharePoint accelerator > HR > Payroll – Legacy paper • 40 filing cabinets covering 10,000 payroll files • Time spent filing - 2 days /month for 6 people. i.e. 144 days per year • Cabinets full, out of space, files stacked to ceiling • Manual handling concerns • Retrieval times lengthy – Current paper/processes • More than 20 content types • E.g. pension forms, travel forms, overpayments each having unique processes • Moving to eForms and self service • Restructuring pressure on staffing levels
  • 11. Key drivers > National – Paperless vision > Organisational – Reduced Costs • Staff time • Storage – Reduced risk • Governance • Health & safety > Departmental – User adoption – Intuitive, ease of use – Fast retrieval
  • 12. Project scope/approach > SharePoint 2010 the preferred platform – Accelerator approach > Discovery Phase > Proof of concept (POC) > POC objectives – Create an easy scanning solution for both the legacy and current paper processes – Intuitive, use with minimal training – Single destination - Sharepoint > Project awarded
  • 13. Solution – Legacy paper > Batch scanning > Kodak i3200 document scanner > Kodak Capture Pro > SharePoint 2010
  • 14. Solution – Current paper/processes > Scan To Process > Kodak Info Activate > Kodak Info Activate workflow > Kodak Scanmate i1100 document scanner > SharePoint 2010
  • 15. Process > Batch output from Capture Pro > Info Activate Scan to Process > Info Activate Work Flow > Sharepoint Site
  • 16. Project Challenges > Client – Change of project owner mid project – Changes in IT stakeholders throughout the project – Remote access to client infrastructure > Cloud2 – Our first document capture implementation > Kodak – Limited reference sites (1st Worldwide implementation)
  • 17. Solution Benefits > Cost Reduction > Reduction in physical storage > Elimination of mis-filing > Information in one place > Reduced retrieval times > Automated Processes > Faster Processes > Maintain version control > Compliance > Improve working environment > Culture Change
  • 18. The Future > More electronic and automated processes e.g. HR Records, Clinical Records, Expenses automation, Approval workflows, Case Management, Contracts, On-boarding and Regulatory processes > Mobile capture > SharePoint 2013/Hadron > AvePoint
  • 19. • “The team is really excited about the new system as it will enable more effective use of their time. Everything will be available at the touch of a button from a PC which means we can get through more work, respond to queries faster and everyone can access the same employee record without people photocopying items or hunting for paperwork which has been the norm”. Deputy Head of Employee Services