Management & Leadershipin Ministry Ranks of Motions
There are 82 different types of MOTIONS Thankfully these 82 types of motion break down nicely into …5 Big Categories of Motions
5 Big Categories of Motions- MAIN (introduce an item of business)- SUBSIDIARY (how to deal w motion) ie: lay on table; refer; amend; limit debate; postpone indefinitely/to a certain time.- PRIVLEGED (big procedural issues, UNRELATED to the motion) ie: adjourn; recess; question of privilege; orders of day.- INCIDENTAL (procedural issues RELATED to the motion) ie: Point of Order; appeal; point of information; division of assembly/question; suspend rules.-RESTORATIVE motion (help undo or reconsider a decision) ie: Reconsider; rescind/amend previously adopted; take from table.
The Main Concept:MOTIONS HAVE AN ORDER OFPRECEDENT AND IMPORTANCE (Rankor Pecking order).MORE IMPORTANT MOTIONS MUSTBE DEALT WITH, BEFORE A MOTIONOF LOWER IMPORTANCE IS DEALTWITH.
The following diagram showsthe „rank‟ of motions (the higher up on the triangle, the greater the importance of the motion). Note: not all motions are listed in thefollowing diagram, however the motions you are most likely need to know, are listed.
Rank of Motions Fix Time to Adjourn Adjourn Take a Recess Privileged Question of Privilege Call for Orders of the Day Appeal Division of Assembly Incidental Division of Question Inquiry/Pt. of Information Pt. of Order Suspend Rules Withdraw a motion Lay on the Table Previous Question Subsidiary Limit/Extend time Debate Postpone to Certain Time Refer to Committee Amend Postpone Indefinitely Main Motion
The 5 Big ‘Motion’ Questions:1) Can the motion „interrupt‟ a person who is presently speaking2) Does the motion need a „seconder‟3) Can the motion be „amended‟4) Can the motion be „debated‟5) What type of vote is needed in order to „carry‟ the motion?
The following slide identifies theanswers to the 5 big questions
5 questions:Interrupt, Second, Amendable, Debatable, Vote Fix Time to Adjourn Second, Amendable, Majority Adjourn Second, Majority Take a Recess Second, Amendable, Majority Privileged Question of Privilege Interrupt, No Vote Call for Orders of the Day Interrupt, No Vote Appeal Interrupt, Second, Debate, Majority Division of Assembly Interrupt, No Vote Incidental Division of Question Second, Amendable, Majority Inquiry/Pt. of Information Interrupt, No Vote Pt. of Order Interrupt, No Vote Suspend Rules Second, 2/3 vote Withdraw a motion By mover, if there is no amendment Lay on the Table Second, Majority Previous Question Second, 2/3 vote Subsidiary Limit/Extend time Debate Second, Amendable, 2/3 vote Postpone to Certain Time Second, Amendable, Debate, Majority Refer to Committee Second, Amendable, Debate, Majority Amend Second, Amendable, Debate, Majority Postpone Indefinitely Second, Debatable, Majority Main Motion Second, Amendable, Debate, Majority
The following slide clarifies themeaning / implications / purpose of some of the motions.
Clarifying Purpose / Meaning of Motions - Postpone Indefinitely: Permanently kills the motion (same as a negative vote) - Refer to Committee: Temporarily postpones a decision so as to empower a committee to get additional information.
Clarifying Purpose / Meaning of Motions – Postpone to a certain time: Temporarily postpones the decision-making so as to deal with more pressing issues or seek additional info. The motion is guaranteed to be re- introduced as an “Order of Business” at the appointed (certain) time. – Close/Limit or Extend debate: Alters the normal procedures to either restrict the amount of time or the number of people allowed to debate the motion – or to allow for more/additional discussion.
Clarifying Purpose / Meaning of Motions – Previous Question: “Lets stop debating and vote immediately!” Needs 2/3 vote. – Lay on the Table: Temporarily suspends debate on an issue, in order that another item of business may be dealt with. The motion is reintroduced whenever the business mtg. desires (at the same mtg. or up to 1 meeting later) by “taking the motion from the table”. – Call for „Orders of the Day‟: A demand that the business meeting get back in line with the approved „agenda‟. Only a 2/3 vote can suspend/alter the agenda.
- Question of Privilege: Usually a request for the chairperson to address something concerning an issue of „comfort, safety or the integrity of the meeting‟ (i.e. clarifying inaccurate statements; adjust heating; improve sound systems; or to clarify the rights of the members)- Point of Order: Usually an appeal to the chair to correct a perceived procedural error or a violation of the rules. “Point of Order, the member has already spoken twice to this issue” OR “I believe the discussion is off topic ”.- Appeal: A request for the business meeting to either overturn (or endorse) a ruling by the chairperson.
- Inquiry or Point of Information: Usually a request from a person is unsure or confused about the proper procedures or is asking a question germane to the motion before the meeting: ‟Can someone tell me how many years our church has already supported the Bible Society?‟ or „Would the chair clarify whether we are talking about buying or renting a van‟.- Suspend the Rules: Periodically it may be necessary to temporarily lay aside the normal rules of how business is conducted, in order to more fully determine the will of the people, or to deal with an urgent matter. i.e. I would like to move we suspend the rules that only members may speak, in order to allow a non-member to speak. Requires 2/3 vote
Prohibiting MotionsMotions are said to be ‘out of order’ or‘not in order at this time’ IF . . .– Another motion is on the floor for discussion/vote– The proposed motion conflicts w. Standing Rules /By-laws– If the motion is substantially the same OR conflicts with a motion which has already been voted on (at the same meeting) – The motion has inappropriate language – Is frivolous or absurd. The chairperson should give a very brief explanation, each time a motion is ruled „out of order‟. The chair does not need to allow a person to have the floor if they are consistently suggesting absurd or disruptive motions.
Class ExerciseFix Time to AdjournAdjournTake a RecessQuestion of PrivilegeCall for Orders of the Day Scenario:AppealDivision of AssemblyDivision of Question Location: Kingswood UniversityInquiry/Pt. of InformationPt. of Order Situation: Trustee meetingSuspend RulesWithdraw a motion Motion: “Close Ingersoll HouseLay on the Table this fall, and require thePrevious QuestionLimit/Extend time Debate male students to live inPostpone to Certain TimeRefer to Committee heated army tents, untilAmendPostpone Indefinitely a new dorm can beMain Motion built in 2014.”