Outlook 2010 shortcuts
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KeyRocket makes learning shortcuts simple and fun. Save time and boost your productivity in Excel, Word, Powerpoint, Outlook and Windows. More info and free download at ...

KeyRocket makes learning shortcuts simple and fun. Save time and boost your productivity in Excel, Word, Powerpoint, Outlook and Windows. More info and free download at http://www.veodin.com/keyrocket/

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Outlook 2010 shortcuts Outlook 2010 shortcuts Document Transcript

  • Outlook 2010 Shortcuts - KeyRocket Shortcut Database Outlook 2010 Shortcuts Tired of downloading long lists of keyboard shortcuts like this? There’s a better way!KeyRocket is a shortcut application that looks at where you use your mouse and recommendskeyboard shortcuts that you can use instead. That way you only have to learn the shortcuts youactually need! Plus you’ll never need to download one of these lists again.The best part is that it’s free. Click here to download your free copy or visit www.keyrocket.com formore information. SShortcut DescriptionAlt, F, A Save AsAlt, F, H HelpAlt, F, I, A Selected Account - IMAP/SMTPAlt, F, I, D Add Account - Add an e-mail account or other connection.Alt, F, I, R Manage Rules & Alerts.Alt, F, I, S Account SettingsAlt, F, I, T Cleanup ToolsAlt, F, I, X Return to Document - Return to OutlookAlt, F, M Save AttachmentsAlt, F, O OpenAlt, F, P PrintAlt, F, P, F, 1 To print an item from an open window. Press Alt+F, then press P, then F, then 1.Alt, F, P, I To select a printer from Print Preview. Press Alt+F, then press P, then I.Alt, F, P, L To Define Print Styles. Press Alt+F, then press P, then L.Alt, F, P, R To open Print Options. ALT+F, press P, and then press R.Alt, F, T OptionsAlt, F, X Exit Address Book - Open the Address Book to look for names, phone numbers, and e-mail addresses. -Alt, H, A, B Home > Find > Address Book Mark Complete - Mark this task as complete when you are done with it. Items marked complete doAlt, H, C, 1 not appear in the To-Do Bar. - Home > Manage Task > Mark Complete Clean Up Conversation - Remove redundant messages in the selected conversation. - Home >Alt, H, C, C Delete > Clean Up > Clean Up Conversation Clean Up Folder & Subfolders. - Remove redundant messages from every conversation in the se-Alt, H, C, E lected folder and all subfolders. - Home > Delete > Clean Up > Clean Up Folder & Subfolders Clean Up Folder - Remove redundant messages from every conversation in the selected folder. -Alt, H, C, F Home > Delete > Clean Up > Clean Up Folder KeyRocket - Shortcuts to Productivity - www.keyrocket.com
  • Outlook 2010 Shortcuts - KeyRocket Shortcut Database SShortcut Description Create New Calendar Group. - Create a new calendar group in the Navigation Pane. - Home > Man-Alt, H, C, G, C age Calendars > Calendar Groups > Create New Calendar Group Save as New Calendar Group. - Saves the currently displayed calendars as a new calendar groupAlt, H, C, G, N in the Navigation Pane. - Home > Manage Calendars > Calendar Groups > Save as New Calendar Group Calendar Options - Change the settings for calendars, meetings, and time zones. - Home > ArrangeAlt, H, C, O > Calendar Options Apply Current View to Other Contact Folders. - Apply current view settings to other folders. - HomeAlt, H, C, V, A > Current View > Change View > Apply Current View to Other Contact Folders Manage Views - Create, modify and apply views to this folder. - Home > Current View > ChangeAlt, H, C, V, M View > Manage Views Save Current View As a New View. - Create a new view with the current view settings. - Home >Alt, H, C, V, S Current View > Change View > Save Current View As a New ViewAlt, H, D Delete - Delete this item - Home > DeleteAlt, H, E E-mail Calendar - Forward the selected calendar to another person in e-mail.Alt, H, F, C Find a Contact - Find a contact in your address books. - Home > Find > Find a Contact Calendar Permissions - View and edit the sharing permissions for this folder. - Home > Share >Alt, H, F, P Calendar PermissionsAlt, H, F, W Forward Contact - Forward this contact’s information to another person. Categorize - Categorize this item. Categories applied to a conversation will be applied to all currentAlt, H, G and future items in the conversation. - Home > Tags > CategorizeAlt, H, H High Importance - Set this item as high priority. - Home > Tags > High ImportanceAlt, H, I, A Appointment - Create a new appointment. - Home > New > New Items > AppointmentAlt, H, I, C Contact - Create a new contact. - Home > New > New Items > ContactAlt, H, I, E Meeting - Meeting (Ctrl+Shift+Q) - Home > New > New Items > MeetingAlt, H, I, I, F Outlook Data File - New Outlook Data File. - Home > New > New Items > Outlook Data FileAlt, H, I, I, G Contact Group - Contact Group (Ctrl+Shift+L) - Home > New > New Items > Contact GroupAlt, H, I, I, J Journal Entry - New Journal Entry (Ctrl+Shift+J) - Home > New > New Items > Journal EntryAlt, H, I, I, N Note - New Note (Ctrl+Shift+N) - Home > New > New Items > Note Choose Form - Choose a form to design, such as a meeting request or task. - Home > New > NewAlt, H, I, I, O Items > Choose Form Post in This Folder. - New Post in This Folder (Ctrl+Shift+S) - Home > New > New Items > Post inAlt, H, I, I, P This FolderAlt, H, I, I, X Internet Fax - New Internet Fax (Ctrl+Shift+X) - Home > New > New Items > Internet Fax E-mail Message - New E-mail Message (Ctrl+Shift+M) - Home > New > New Items > E-mail Mes-Alt, H, I, M sageAlt, H, I, T Text Message (SMS) - Create a new text message.Alt, H, I, U, H HTML - Home > New > New Items > HTMLAlt, H, I, U, M More Stationery - Home > New > New Items > More StationeryAlt, H, I, U, P Plain Text - Home > New > New Items > Plain TextAlt, H, I, U, R Rich Text - Home > New > New Items > Rich TextAlt, H, J, B Block Sender - Home > Delete > Junk > Block Sender Never Block Sender’s Domain (@example.com) - Home > Delete > Junk > Never Block Sender’sAlt, H, J, D Domain (@example.com) Journal Entry - Log a new journal entry about this contact. - Home > Communicate > More > JournalAlt, H, J, J Entry Never Block this Group or Mailing List. - Home > Delete > Junk > Never Block this Group or MailingAlt, H, J, M List KeyRocket - Shortcuts to Productivity - www.keyrocket.com
  • Outlook 2010 Shortcuts - KeyRocket Shortcut Database SShortcut DescriptionAlt, H, J, N Not Junk - Mark this message so that it is not treated as junk. - Home > Delete > Junk > Not Junk Junk E-mail Options - Show the Junk E-mail dialog box to configure Junk E-mail settings. - Home >Alt, H, J, O Delete > Junk > Junk E-mail OptionsAlt, H, J, S Never Block Sender - Home > Delete > Junk > Never Block SenderAlt, H, J, T Assign Task - Assign a task to this contact. - Home > Communicate > More > Assign TaskAlt, H, K Work Week - Flag this item as a task to start in two days and due at the end of the work week. Any Category - Filter your search results to show all items that have a category applied. - Home >Alt, H, L, C, A Find > Filter E-mail > Any Category No Categories - Filter your search results to show all items that do not have a category applied. -Alt, H, L, C, N Home > Find > Filter E-mail > No Categories Flagged - Filter your search results to only show items that are flagged. - Home > Find > FilterAlt, H, L, F E-mail > Flagged Has Attachments - Filter your search results to only show items that have attachments. - Home >Alt, H, L, H Find > Filter E-mail > Has Attachments Important - Filter your search results to only show mail messages that are marked with high impor-Alt, H, L, I tance. - Home > Find > Filter E-mail > ImportantAlt, H, L, M More Filters - Home > Find > Filter E-mail > More Filters Sent To: Me or CC: Me. - Filter your search results to show items where your name appears in theAlt, H, L, S To or Cc line of the mail message. - Home > Find > Filter E-mail > Sent To Me or CC Me Unread - Filter your search results to show mail messages that are marked as unread. - Home >Alt, H, L, U Find > Filter E-mail > Unread More - Use other response actions that can include forwarding this item as an attachment or textAlt, H, M, E message (SMS) or calling the sender of this item. - Home > Respond > More New Meeting - Create a new meeting request. A meeting request allows you to invite others to aAlt, H, M, R new meeting. Move - Move or copy the selected items to another folder. For e-mail messages, you can create aAlt, H, M, V rule to always move messages in the selected conversation to another folder.Alt, H, N Open numbering libraryAlt, H, N, 1 New Task - Create a new item. - Home > New > New TaskAlt, H, N, 2 No Date - Flag this item as a task with no start or due date. - Home > Follow Up > No Date From Address Book - Add Calendar from Address Book. - Home > Manage Calendars > Open Cal-Alt, H, O, C, A endar > From Address Book Create New Blank Calendar. - Create a new blank calendar. - Home > Manage Calendars > OpenAlt, H, O, C, B Calendar > Create New Blank Calendar From Internet - Add Calendar from the Internet. - Home > Manage Calendars > Open Calendar >Alt, H, O, C, I From Internet Open Shared Calendar - Open another person’s shared calendar. - Home > Manage Calendars >Alt, H, O, C, O Open Calendar > Open Shared Calendar From Room List - Add Calendar from Room List. - Home > Manage Calendars > Open Calendar >Alt, H, O, C, R From Room ListAlt, H, O, D Today - Show today in the calendar. - Home > Go To > TodayAlt, H, O, N OneNote - Send to OneNote Open Shared Contacts - Open another person’s shared contacts folder. - Home > Share > OpenAlt, H, O, S Shared Contacts Publish Online - Share this calendar with other people by publishing it online. - Home > Share >Alt, H, P, O Publish Online Manage Quick Steps - Create, edit, delete, and rearrange quick steps. - Home > Quick Steps >Alt, H, Q, Q Manage Quick Steps KeyRocket - Shortcuts to Productivity - www.keyrocket.com View slide
  • Outlook 2010 Shortcuts - KeyRocket Shortcut Database SShortcut Description Manage Quick Steps - Create, edit, delete, and rearrange quick steps. - Home > Quick Steps >Alt, H, Q, S, M Manage Quick StepsAlt, H, Q, S, N, C Custom - New Quick Step - Home > Quick Steps > CustomAlt, H, Q, S, N, F Forward To - Home > Quick Steps > Forward ToAlt, H, Q, S, N, G Flag & Move - Home > Quick Steps > Flag & MoveAlt, H, Q, S, N, M Move to Folder - Home > Quick Steps > Move to FolderAlt, H, Q, S, N, N New E-mail To - Home > Quick Steps > New E-mail ToAlt, H, Q, S, N, T Categorize & Move - Home > Quick Steps > Categorize & MoveAlt, H, Q, S, N, New Meeting - Home > Quick Steps > New MeetingW Reply All - Reply to the sender and all other recipients of this message. - Home > Respond > ReplyAlt, H, R, A All Mail Merge - Create a form letter or e-mail to be sent to a set of contacts. Each contact will receiveAlt, H, R, G an individual form letter or e-mail. - Home > Actions > Mail Merge Remove from List - Remove the follow up flag on this item. Once the flag is removed from this item,Alt, H, R, L it will no longer appear in the To-Do Bar, Daily Task List and Tasks. - Home > Manage Task > Re- move from ListAlt, H, R, P Reply - Reply to the sender of this message. - Home > Respond > Reply Manage Rules & Alerts. - Manage rules and alerts. Rules make it possible to automatically takeAlt, H, R, R, L action based on the contents of a message. - Home > Move > Rules > Manage Rules & Alerts Create Rule - Create a rule based on the sender or recipients of this message to always move mailAlt, H, R, R, U to a specified folder. - Home > Move > Rules > Create RuleAlt, H, S, C Share Calendar - Share your contacts with other people so that they can view them. Schedule View - Show the selected calendar in a horizontal layout. The schedule view is usefulAlt, H, S, V when trying to see multiple calendars at once to schedule a meeting. - Home > Arrange > Schedule View Show High Detail - Show all appointments and events. - Home > Arrange > Month > Show HighAlt, H, T, H Detail Meeting - Create a new meeting request addressed to this contact. - Home > Communicate > Meet-Alt, H, T, I ing Show Low Detail - Show only all day events in the month view. - Home > Arrange > Month > ShowAlt, H, T, L Low Detail Show Medium Detail - Show all day events and free/busy information for each day in the monthAlt, H, T, M view. - Home > Arrange > Month > Show Medium DetailAlt, H, U Open bullet library Private - Mark this item as private so that other people cannot see the details of it. - Home > Tags >Alt, H, V Private Unread/ Read - If this item is marked as unread mark it as read. If this item is marked as read markAlt, H, W it as though you haven’t read it yet. Next 7 Days - Move current and future messages in the selected conversation to the Deleted ItemsAlt, H, X folder.Alt, J, S, A All Mail Items - Expand your search to include all mail folders. - Search > Scope > All Mail ItemsAlt, J, S, B Subject - Filter your search results based on the subject of the item. - Search > Refine > SubjectAlt, J, S, C, F Current Folder - Only search within the current folder. - Search > Scope > Current FolderAlt, J, S, C, S Close Search - Close the current search. - Search > Close > Close SearchAlt, J, S, F Flagged - Filter your search results to only show items that are flagged. - Search > Refine > Flagged Categorized - Filter your search results based on the category of the item. - Search > Refine > Cate-Alt, J, S, G gorized KeyRocket - Shortcuts to Productivity - www.keyrocket.com View slide
  • Outlook 2010 Shortcuts - KeyRocket Shortcut Database SShortcut Description Has Attachments - Filter your search results to only show items that have attachments. - Search >Alt, J, S, H Refine > Has Attachments Important - Filter your search results to only show mail messages that are marked with high impor-Alt, J, S, I tance. - Search > Refine > Important More - Filter your search results based on more advanced criteria, such as the Cc line on mail mes-Alt, J, S, M, R sages or location on calendar items. - Search > Refine > MoreAlt, J, S, N Recent Searches - Reuse a recent search. - Search > Options > Recent Searches All Outlook Items - Expand your search to include all Outlook items. - Search > Scope > All OutlookAlt, J, S, O, L Items From - Filter your search results to only show mail messages sent from a specific person. - Search >Alt, J, S, O, M Refine > From Search Tools - Check the indexing status of your Outlook items, select which data files to search, orAlt, J, S, S, S access other advanced search options. - Search > Options > Search Tools Sent To - Filter your search results to show items where your name appears in the To line of the mailAlt, J, S, S, T message. - Search > Refine > Sent To All Subfolders - Expand your search to include all subfolders of the current folder. - Search > ScopeAlt, J, S, S, U > All Subfolders To - Filter your search results to show mail messages that have been sent to a specific person. -Alt, J, S, T Search > Refine > To Unread - Filter your search results to show mail messages that are marked as unread. - Search >Alt, J, S, U Refine > UnreadAlt, J, S, W This Week - Search for Mail by Received Date. - Search > Refine > This WeekAlt, J, T, A, B Arrange By - Sort and group the items in this folder by a specific field. Mark Complete - Mark this task as complete when you are done with it. Items marked complete doAlt, J, T, C not appear in the To-Do Bar. - Task List > Manage Task > Mark CompleteAlt, J, T, F, W Forward - Forward this item to someone else. - Task List > Respond > Forward Categorize - Categorize this item. Categories applied to a conversation will be applied to all currentAlt, J, T, G and future items in the conversation. - Task List > Tags > CategorizeAlt, J, T, H High Importance - Set this item as high priority. - Task List > Tags > High Importance This Week - Flag this item as a task to start in two days and due at the end of the work week. - TaskAlt, J, T, K List > Follow Up > This WeekAlt, J, T, L Low Importance - Set this item as low priority. - Task List > Tags > Low Importance More - Use other response actions that can include forwarding this item as an attachment or textAlt, J, T, M, E message (SMS) or calling the sender of this item. - Task List > Respond > MoreAlt, J, T, M, R Meeting - Create a meeting request from this e-mail. - Task List > Respond > Meeting Move - Move or copy the selected items to another folder. For e-mail messages, you can create aAlt, J, T, M, V rule to always move messages in the selected conversation to another folder. - Task List > Actions > MoveAlt, J, T, N No Date - Flag this item as a task with no start or due date. - Task List > Follow Up > No DateAlt, J, T, O, N OneNote - Send to OneNote - Task List > Actions > OneNoteAlt, J, T, O, P Open - Open the selected items. - Task List > Open Custom - Flag this item as a task with custom start and due date and a reminder. - Task List > Fol-Alt, J, T, Q low Up > Custom Reply All - Reply to the sender and all other recipients of this message. - Task List > Respond >Alt, J, T, R, A Reply All Remove from List - Remove the follow up flag on this item. Once the flag is removed from this item,Alt, J, T, R, L it will no longer appear in the To-Do Bar, Daily Task List and Tasks. - Task List > Manage Task > Remove from ListAlt, J, T, R, P Reply - Reply to the sender of this message. - Task List > Respond > Reply KeyRocket - Shortcuts to Productivity - www.keyrocket.com
  • Outlook 2010 Shortcuts - KeyRocket Shortcut Database SShortcut Description Tomorrow - Flag this item as a task with a start and due date of tomorrow. - Task List > Follow Up >Alt, J, T, S TomorrowAlt, J, T, T Today - Flag this item as a task with a start and due date of today. - Task List > Follow Up > Today Private - Mark this item as private so that other people cannot see the details of it. - Task List > TagsAlt, J, T, V > PrivateAlt, J, T, W Next Week - Flag this item as a task for next week. - Task List > Follow Up > Next Week AutoArchive Settings - Specify when items in this folder are archived, and where they are stored. -Alt, O, A Folder > Properties > AutoArchive SettingsAlt, O, C, F Copy Folder - Copy this folder to a new location. - Folder > Actions > Copy Folder Clean Up Folder & Subfolders. - Remove redundant messages from every conversation in the se-Alt, O, C, U, E lected folder and all subfolders. - Folder > Clean Up > Clean Up Folder > Clean Up Folder & Sub- folders Clean Up Folder - Remove redundant messages from every conversation in the selected folder. -Alt, O, C, U, F Folder > Clean Up > Clean Up Folder > Clean Up FolderAlt, O, D, A Delete All - Delete all of the items in this folder. - Folder > Clean Up > Delete AllAlt, O, D, F Delete Folder - Delete the selected folder. - Folder > Actions > Delete Folder Show in Favorites - Show this folder in the Favorites section at the top of the Navigation Pane. -Alt, O, F, A Folder > Favorites > Show in Favorites Folder Permissions - View and edit the sharing permissions for this folder. - Folder > Properties >Alt, O, F, P Folder Permissions Mark All as Read. - Mark all messages in this folder as read. - Folder > Clean Up > Mark All asAlt, O, M, A ReadAlt, O, M, F Move Folder - Move the selected folder to a new location. - Folder > Actions > Move FolderAlt, O, N New Folder - Create a new folder in the Navigation Pane. - Folder > New > New FolderAlt, O, P Folder Properties - View the properties for this folder. - Folder > Properties > Folder Properties Recover Deleted Items - Recover items deleted from this folder. - Folder > Clean Up > RecoverAlt, O, R, D Deleted ItemsAlt, O, R, N Rename Folder - Rename the selected folder. - Folder > Actions > Rename Folder Run Rules Now - Apply all rules to the items currently in your mailbox. - Folder > Clean Up > RunAlt, O, R, R Rules Now New Search Folder - Create a new search folder. A search folder displays messages based onAlt, O, S, F specified criteria. Some example search folders include all messages flagged for follow up and un- read mail. - Folder > New > New Search FolderAlt, S, A Send All - Send all unsent mail. - Send / Receive > Send & Receive > Send AllAlt, S, C Cancel All - Cancel all pending send/receive requests. - Send / Receive > Download > Cancel All Update Folder - Send and receive items in this folder. - Send / Receive > Send & Receive > UpdateAlt, S, F Folder 1 “All Accounts” Group. - Send / Receive > Send & Receive > Send/Receive Groups > 1 “All Ac-Alt, S, G, 1 counts” GroupAlt, S, G, 2 2 “[email protected]” Only - Send / Receive > Send & Receive > Send/Receive Groups Disable Scheduled Send/Receive - Send / Receive > Send & Receive > Send/Receive Groups >Alt, S, G, D Disable Scheduled Send/Receive Define Send/Receive Groups - Send / Receive > Send & Receive > Send/Receive Groups > DefineAlt, S, G, S Send/Receive Groups Download Headers - Download all mail headers in this folder. A mail header contains some mes-Alt, S, H sage fields such as the e-mail address of the sender, subject and date. - Send / Receive > Server > Download HeadersAlt, S, M Mark to Download - Mark to Download (Ctrl+Alt+M) - Send / Receive > Server > Mark to Download KeyRocket - Shortcuts to Productivity - www.keyrocket.com
  • Outlook 2010 Shortcuts - KeyRocket Shortcut Database SShortcut Description Show Progress - Show the current send/receive status. - Send / Receive > Download > Show Prog-Alt, S, P ress Process Marked Headers - Download the content of all marked headers. - Send / Receive > ServerAlt, S, R > Process Marked Headers Send/Receive All Folders - Send and receive items such as mail messages, calendar appointmentsAlt, S, S and tasks in all folders. - Send / Receive > Send & Receive > Send/Receive All Folders Unmark to Download - Unmark messages so they are not downloaded. - Send / Receive > Server >Alt, S, U Unmark to Download Work Offline - Disconnect from the server. Work offline if you do not want to receive new mail. -Alt, S, W Send / Receive > Preferences > Work Offline Dial-Up Connection - Connect using a dial-up connection. - Send / Receive > Preferences > Dial-UpAlt, S, X ConnectionAlt, T Task ToolsAlt, T, J, T Task List - Task Tools > Task List View Settings - Customize the current view using advanced view settings. Advanced view settingsAlt, V, A, B, V include adding and removing fields, grouping, sorting, filtering, column formatting, and other set- tings. - View > Arrangement > Arrange By > View SettingsAlt, V, A, B, W Show in Groups - Show items in groups. - View > Arrangement > Arrange By > Show in GroupsAlt, V, A, C Add Columns - Choose which fields are shown in the view. - View > Arrangement > Add ColumnsAlt, V, B, A Appointments - Show appointments in the To-Do Bar. - View > Layout > To-Do Bar > Appointments Date Navigator - Show the Date Navigator in the To-Do Bar. - View > Layout > To-Do Bar > DateAlt, V, B, D NavigatorAlt, V, B, M Minimized - Minimize the To-Do Bar. - View > Layout > To-Do Bar > MinimizedAlt, V, B, N Options - Choose what is shown in the To-Do Bar, such as the number months and all day events.Alt, V, B, O Off - Hide the To-Do Bar. - View > Layout > To-Do Bar > OffAlt, V, B, T Task List - Show the task list in the To-Do Bar. - View > Layout > To-Do Bar > Task ListAlt, V, C, A Close All Items - Close all additional windows. - View > Window > Close All Items Conversation Settings - Change the way conversations are displayed in the message list. - View >Alt, V, C, S Conversations > Conversation Settings Apply Current View to Other Mail Folders. - Apply current view settings to other folders. - View >Alt, V, C, V, A Current View > Change View > Apply Current View to Other Mail Folders Manage Views - Create, modify and apply views to this folder. - View > Current View > Change ViewAlt, V, C, V, M > Manage Views Save Current View As a New View. - Create a new view with the current view settings. - View > Cur-Alt, V, C, V, S rent View > Change View > Save Current View As a New ViewAlt, V, E, C Collapse This Group - View > Arrangement > Expand/Collapse > Collapse This GroupAlt, V, E, E Expand This Group - View > Arrangement > Expand/Collapse > Expand This Group Collapse All Groups - Hide all items in all groups and show only group headers. - View > Arrange-Alt, V, E, G ment > Expand/Collapse > Collapse All GroupsAlt, V, E, X Expand All Groups - Show all items - View > Arrangement > Expand/Collapse > Expand All Groups Show as Conversations - Show messages arranged by conversation. - View > Conversations >Alt, V, G, C Show as ConversationsAlt, V, M Reminders Window - Show the reminders window. - View > Window > Reminders WindowAlt, V, N, F Favorites - Favorite Folders - View > Layout > Navigation Pane > FavoritesAlt, V, N, M Minimized - View > Layout > Navigation Pane > MinimizedAlt, V, N, N Options - Navigation Pane OptionsAlt, V, N, O Off - Off (Alt+F1) - View > Layout > Navigation Pane > OffAlt, V, O, N Open in New Window. - Open this folder in a new window. - View > Window > Open in New Window KeyRocket - Shortcuts to Productivity - www.keyrocket.com
  • Outlook 2010 Shortcuts - KeyRocket Shortcut Database SShortcut Description Bottom - Show the Reading Pane on the bottom of the view. - View > Layout > Reading Pane >Alt, V, P, N, B BottomAlt, V, P, N, N Options - Reading Pane Options - View > Layout > Reading Pane > OptionsAlt, V, P, N, O Off - Hide the Reading Pane. - View > Layout > Reading Pane > Off Right - Show the Reading Pane on the right side of the view. - View > Layout > Reading Pane >Alt, V, P, N, R Right Account Settings - Configure Outlook to connect to social networks Microsoft Outlook Social Con-Alt, V, P, P, A nector Press F1 for add-in help. - View > People Pane > Account Settings Minimized - Minimize the People Pane Microsoft Outlook Social Connector Press F1 for add-in help.Alt, V, P, P, M - View > People Pane > Minimized Normal - Show the People Pane Microsoft Outlook Social Connector Press F1 for add-in help. -Alt, V, P, P, N View > People Pane > Normal Off - Turn off the People Pane Microsoft Outlook Social Connector Press F1 for add-in help. - ViewAlt, V, P, P, O > People Pane > Off Reverse Sort - Reverse the sort order of the current view. For example, reverse the sort order of theAlt, V, R, S message list from newest to oldest. - View > Arrangement > Reverse Sort View Settings - Customize the current view using advanced view settings. Advanced view settingsAlt, V, V include adding and removing fields, grouping, sorting, filtering, column formatting, and other set- tings. - View > Current View > View Settings Reset View - Reset all current view settings to the default settings for this folder. - View > CurrentAlt, V, X View > Reset ViewAlt, Y Search ToolsAlt, Y, J, S Search - Search Tools > SearchAlt+= Switch to Month view.Alt+0 Show 10 days in the calendar.Alt+1 Show 1 day in the calendar.Alt+2 Show 2 days in the calendar.Alt+3 Show 3 days in the calendar.Alt+4 Show 4 days in the calendar.Alt+5 Show 5 days in the calendar.Alt+6 Show 6 days in the calendar.Alt+7 Show 7 days in the calendar.Alt+8 Show 8 days in the calendar.Alt+9 Show 9 days in the calendar.Alt+A Open the Add listAlt+B Select text in Label box when the field that has a label assigned is selected.Alt+Backspace UndoAlt+C Accept a task request.Alt+D Decline a task request.Alt+Down-Arrow Go to the next week.Alt+E Place the cursor at beginning of Edit box.Alt+End Go to the end of the week.Alt+Enter Show the properties for the selected item.Alt+F Select the Fields boxAlt+F11 Open Visual Basic Editor.Alt+F2 Show or hide the To-Do Bar.Alt+F8 Play macro KeyRocket - Shortcuts to Productivity - www.keyrocket.com
  • Outlook 2010 Shortcuts - KeyRocket Shortcut Database SShortcut DescriptionAlt+G Select the Image Align drop-down list.Alt+Home Go to the start of the week.Alt+K Select color palette for background. ALT+K, then ENTER.Alt+L Select Layout drop-down listAlt+Left-Arrow Go back to previous view in main Outlook window.Alt+Minus Switch to Full Week view.Alt+O Display the Format menuAlt+Page-Down Go to the next month.Alt+Page-Up Go to the previous month.Alt+R Remove a selected field from the Fields box.Alt+Right-Arrow Go forward to next view in main Outlook window.Alt+S SendAlt+Shift+1 In a contact form, under Internet, display the E-mail 1information.Alt+Shift+2 In a contact form, under Internet, display the E-mail 2information.Alt+Shift+3 In a contact form, under Internet, display the E-mail 3information.Alt+-Shift+Down-Ar- Change an appointment’s end time with the cursor in the appointment.rowAlt+Shift+Up-Ar- Change an appointment’s start time with the cursor in the appointment.rowAlt+U Open Page Setup from Print PreviewAlt+Up-Arrow Go to previous element.Ctrl+, Switch to previous message (with message open).Ctrl+, Alt+J Mark a message as not junk.Ctrl+, Shift+S Post to a folder.Ctrl+. Switch to next message (with message open).Ctrl+[ Decrease font sizeCtrl+] Increase font sizeCtrl+1 Switch to MailCtrl+2 Switch to CalendarCtrl+3 Switch to ContactsCtrl+4 Switch to TasksCtrl+5 Switch to NotesCtrl+6 Switch to Folder List in Navigation Pane.Ctrl+7 Switch to ShortcutsCtrl+A Select all itemsCtrl+Alt+2 Switch to Work Week view.Ctrl+Alt+3 Switch to Full Week view.Ctrl+Alt+4 Switch to Month view. Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending onCtrl+Alt+A the view that you are in.Ctrl+Alt+F Forward as attachmentCtrl+Alt+K Expand search to include items from the current folder.Ctrl+Alt+M Mark for DownloadCtrl+Alt+R Reply with meeting request. KeyRocket - Shortcuts to Productivity - www.keyrocket.com
  • Outlook 2010 Shortcuts - KeyRocket Shortcut Database SShortcut DescriptionCtrl+Alt+S Define Send/Receive groupsCtrl+Alt+U Clear Mark for Download.Ctrl+Alt+V Paste SpecialCtrl+Alt+Z Expand search to include subfolders.Ctrl+B Make letters boldCtrl+C Copy.Ctrl+D Delete an itemCtrl+Down-Arrow Go to the next or previous item without extending the selection.Ctrl+E In navigation pane: Go to the Search Box. In e-mail editor: Center text. Display (without selecting) the last item on the timeline (if items aren’t grouped) or the last item inCtrl+End the group.Ctrl+Enter SendCtrl+F ForwardCtrl+G Go to a date. Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on anCtrl+H open item. Display (without selecting) the first item on the timeline (if items aren’t grouped) or the first item inCtrl+Home the group.Ctrl+I Make letters italicCtrl+Insert Copy. CTRL+INSERT isn’t available in the Reading Pane.Ctrl+J Create a Journal entry for the selected contact.Ctrl+K In e-mail editor: Insert a hyperlink. In the fields To, CC and BCC: Check names.Ctrl+L Left align textCtrl+Left-Arrow Go to the previous day.Ctrl+M In navigation pane: Check for new messages. In e-mail editor: Increase indent.Ctrl+N Create new elementCtrl+O Open selected itemCtrl+P PrintCtrl+Q Mark item as read.Ctrl+R In navigation pane: Reply to a message. In e-mail editor: Right align text.Ctrl+Right-Arrow Go to the next day.Ctrl+S Save (except in Tasks).Ctrl+Shift+, Go to previous appointment.Ctrl+Shift+. Go to next appointment.Ctrl+Shift+< Decrease font sizeCtrl+Shift+> Increase font sizeCtrl+Shift+A Create an appointmentCtrl+Shift+Alt+T Choose an Microsoft InfoPath form.Ctrl+Shift+Alt+U Create a task request.Ctrl+Shift+B Open the Address Book.Ctrl+Shift+C Create a contactCtrl+Shift+D Dial a new call.Ctrl+-Shift+Down-Ar- Extend the selection to the next card, regardless of the starting point.row KeyRocket - Shortcuts to Productivity - www.keyrocket.com
  • Outlook 2010 Shortcuts - KeyRocket Shortcut Database SShortcut DescriptionCtrl+Shift+E Create a folderCtrl+Shift+F Use Advanced FindCtrl+Shift+G Flag for follow-upCtrl+Shift+H Create a Microsoft Office document.Ctrl+Shift+I Switch to InboxCtrl+Shift+J Stretch a paragraph to fit between the margins.Ctrl+Shift+K Create a taskCtrl+Shift+L Create a Contact List.Ctrl+Shift+M Create a messageCtrl+Shift+N Create a noteCtrl+Shift+O Switch to OutboxCtrl+Shift+P Show the Font dialog box.Ctrl+Shift+Q Create a meeting request.Ctrl+Shift+R Reply all to a message.Ctrl+Shift+S Apply stylesCtrl+Shift+T Decrease indent Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-DoCtrl+Shift+Tab Bar.Ctrl+Shift+U Create a task request.Ctrl+Shift+Up-Ar- Extend the selection to the previous card, regardless of the starting point.rowCtrl+Shift+V Move an itemCtrl+Shift+W Select the InfoBar and, if available, show the menu of commands.Ctrl+Shift+X Create a faxCtrl+Shift+Y Copy an itemCtrl+Spacebar Clear formattingCtrl+T Increase indentCtrl+Tab Move between Calendar, TaskPad, and theFolder List.Ctrl+U In text editors: underline. In navigation pane: mark item as unread.Ctrl+Up-Arrow Go to the next or previous item without extending the selection.Ctrl+V PasteCtrl+X CutCtrl+Y In navigation pane: Go to a different folder. In mail editor: Redo / Repeat last action.Ctrl+Z UndoF2 Enable editing in a field (except in Mail or Icon view).F3 Go to the Search boxF4 Find or replaceF5 Update a list of Contact List members. Move between the Outlook window, the smaller panes in theNavigation Pane, the Reading Pane,F6 and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.F7 Check spellingF9 Check for new messages. Send/Reveice all.F11 Enter a name in the Search Address Books box.F12 Save as (only in Mail). KeyRocket - Shortcuts to Productivity - www.keyrocket.com
  • Outlook 2010 Shortcuts - KeyRocket Shortcut Database SShortcut Description In the Card or Business Card view of contacts, go to the first contact that begins with a specificShift+ letter.Shift+Delete CutShift+Down-Ar- Extend or reduce the selected items by one item.rowShift+End Extend the selection to the last card in the list.Shift+F12 Save (except in Tasks).Shift+F3 Switch case (with text selected).Shift+F4 Find nextShift+F9 Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).Shift+Home Extend the selection to the first card in the list.Shift+Insert PasteShift+Left-Arrow Select several adjacent items.Shift+Page- Extend the selection to the last card on the last page.DownShift+Page-Up Extend the selection to the first card on the previous page.Shift+Right-Ar- Select several adjacent items.rowShift+Spacebar In the Reading Pane, page up through text.Shift+Tab Move to the previous field and,control.Shift+Up-Arrow Extend or reduce the selected items by one item.Tab Switch between the Navigation Pane, Tasks list, and To-Do Bar.Insert Flag the current message for follow-up KeyRocket - Shortcuts to Productivity - www.keyrocket.com