Supporting Digital Initiatives:Librarian and FacultyCollaboration Matters!Kelli Babcock, Special Projects Librarian, UTSC ...
What is Bioline?
What is Bioline?
What is Bioline?
PDFHTMLXMLSpecies2000DSMZHTMLFull PaperRepositoryXMLConfigFilesAbstractsRepository(XML)OAIPMHOAIPMHOAIPMHOAIPMHOAIPMHPDFFu...
SPARC is launched by ARLBioline International is launchedBioline is operated by CRIA and EPT (UK)UofT Libraries assumes th...
Bioline and the DSUBiolineDigitalScholarshipUnit
Scope and Goals of OurCollaborationApril 2012 Sept. 2012GOAL 1:DocumentBioline’s work-flowGOAL 2:Research dataconversion a...
What We DidBEFORE APRIL 2012 STEPS RESULTS• No work-flowdocumentation• Needed moreadministrativeoversight andmanagement• D...
New journalissues arepublished,electronic filesare createdLinks to .JPEG images for each article are added &checked. XML a...
New journalissues arepublished, electronic files arecreated andsent to BiolineAFTER: BIOLINE INTERNATIONAL JOURNAL CONVERS...
What We DidBEFORE APRIL 2012 STEPS RESULTS• Leslie conductedpreliminaryautomation research• Research:AnnotumPDF to HTMLcon...
Bioline Submission FormGOAL 2:Research dataconversion andsoftwarepossibilities
Bioline Submission Form
What We DidBEFORE APRIL 2012 STEPS RESULTS• Work-study studentstrained individuallyby previous ProjectCoordinator• Used wo...
Social Media ImpactGOAL 3:Improve trainingto work-studystudents© 2013 GoogleRows 1 ­ 10 of 341.  Facebook 603 31.77%2.  Do...
What We Did:BEFORE APRIL 2012 STEPS RESULTS• Tspace had stoppedharvesting Biolinerecords• Leslie interested ininteroperabi...
What We Did:BEFORE APRIL 2012 STEPS RESULTS• Lapsed contact witha number of journals(no longersubmitting files butwere sti...
Future Planning• Develop XSLT interoperability options and continuecollaborating with Tspace and EBSCO• Add new journals t...
Lessons LearnedFaculty/Librarian collaboration on digital initiative projects• Can improve project management• Can improve...
Determining The Sustainabilityof Collaboration“There are two critical elements to designing an effectivesustainability mod...
Faculty/Librarian Collaboration:Sustainability as Priority“Deferring sustainability planning can: reduce leverage incoordi...
Thank you!• Questions?• Recommendations for sustainable faculty/librariancollaboration?Follow Bioline!https://twitter.com/...
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TRY 2013-05-07 presentation - final

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Presentation on Bioline International by K. Babcock and L. Chan about the University of Toronto Scarborough Library's open access digital platform, Bioline International. Bioline is an open access platform for biomedical journals published in developing countries.

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TRY 2013-05-07 presentation - final

  1. 1. Supporting Digital Initiatives:Librarian and FacultyCollaboration Matters!Kelli Babcock, Special Projects Librarian, UTSC Librarykbabcock@utsc.utoronto.ca - @kelllibLeslie Chan, Senior Lecturer, UTSC Intl Development Studieschan@utsc.utoronto.ca - @lesliekwchan
  2. 2. What is Bioline?
  3. 3. What is Bioline?
  4. 4. What is Bioline?
  5. 5. PDFHTMLXMLSpecies2000DSMZHTMLFull PaperRepositoryXMLConfigFilesAbstractsRepository(XML)OAIPMHOAIPMHOAIPMHOAIPMHOAIPMHPDFFull PaperRepositoryAux Files(XML/HTML)ControlerDatabaseSpecies NamesDatabaseAbstractsDatabaseOAIHarvesterOAIHarvesterOAIHarvesterOAIHarvesterOAIHarvesterHTMLHTMLHTMLHTMLabstractjournalshomepagefullpaperHTMLHTMLPDF fullpaperBiolineInternationalWebsiteCRIAWebsiteU of TDigitalRepositoryUTDocumenttagging andformatting
  6. 6. SPARC is launched by ARLBioline International is launchedBioline is operated by CRIA and EPT (UK)UofT Libraries assumes the role of EPTLeslie Chan is Director of Bioline; office is located in UTSC Departmentof Social Sciences199819931993-200020002000-nowBioline develops a community support business model2008UTSC Library’s DSU commits resources to Bioline2012Kelli joins Bioline in April and collaborates with Leslie on the project2012-nowBudapest Open Access Initiative launched2002Brief History of Bioline
  7. 7. Bioline and the DSUBiolineDigitalScholarshipUnit
  8. 8. Scope and Goals of OurCollaborationApril 2012 Sept. 2012GOAL 1:DocumentBioline’s work-flowGOAL 2:Research dataconversion andsoftwarepossibilitiesGOAL 3:Improve trainingto work-studystudentsGOAL 4:ImproveinteroperabilityGOAL 5:Evaluaterelationshipswith journalsTRIAL PHASE
  9. 9. What We DidBEFORE APRIL 2012 STEPS RESULTS• No work-flowdocumentation• Needed moreadministrativeoversight andmanagement• Documented work-flow and tasktimelines (RescueTime:https://www.rescuetime.com/)• Implementedadministrative andmanagement tools• Identified time-consuming work-flow steps• Streamlined contentingest and outputwork-flow• Administrative andmanagement toolsimproved efficiencyof day-to-day tasksGOAL 1:DocumentBioline’s work-flow
  10. 10. New journalissues arepublished,electronic filesare createdLinks to .JPEG images for each article are added &checked. XML abstract files are created, HTML is crosschecked with printed copy or PDF of original, linksOriginal electronic (or scanned)files are converted to HTML.Standard formatting is applied,copyright & journal information isadded to each file.ARTICLE CONVERSIONTables, equations, photos andfigures from each article aremade into .JPEG images foreasily linking & retrieval fromHTML documents.IMAGE CONVERSIONFINAL TOUCHES & CHECKING FOR ACCURACYBioline staff contactpublishers, gather & organizeelectronic files from the publisherdirectly via email, through postalmail, download from journalwebsites or scanFILE GATHERING & ORGANIZINGCompleted journal issues areuploaded to the CRIA server inBrazil, checked for accuracy andpublishers & users are notifiedof the new issue online.UPLOAD & CHECKPDF versions of journal articlesare deposited to the BiolineEPrints server. All related filesare archived by Bioline staff onCD-Rom for safe keeping.EPrints & File ArchivingBEFORE: BIOLINE INTERNATIONAL JOURNAL CONVERSION PROCESS
  11. 11. New journalissues arepublished, electronic files arecreated andsent to BiolineAFTER: BIOLINE INTERNATIONAL JOURNAL CONVERSION PROCESSXML files are checked for accuracyWork-study students createXML files for each PDF articleaccording to new Biolinemetadata template.METADATA IS APPLIEDFINAL TOUCHES & CHECKING FOR ACCURACYBioline staff organize electronic filesfrom the publisher directly via emailFILE GATHERING & ORGANIZINGCompleted journal issues areuploaded to the CRIA server inBrazil, checked for accuracy andpublishers & users are notifiedof the new issue online.UPLOAD & CHECK PDF versions of journal articlesare backed up on external hard-drive and on the CRIA server.FILE BACK-UPS
  12. 12. What We DidBEFORE APRIL 2012 STEPS RESULTS• Leslie conductedpreliminaryautomation research• Research:AnnotumPDF to HTMLconvertersDspaceOpen JournalSystem• Needed to workwith what wealready had…GOAL 2:Research dataconversion andsoftwarepossibilities
  13. 13. Bioline Submission FormGOAL 2:Research dataconversion andsoftwarepossibilities
  14. 14. Bioline Submission Form
  15. 15. What We DidBEFORE APRIL 2012 STEPS RESULTS• Work-study studentstrained individuallyby previous ProjectCoordinator• Used work-flowdocumentation tocreate a Work-StudyManual• Students haveimprovedunderstanding ofBioline system; basicHTML and XMLconcepts• Students are free tohelp with otherBioline tasks.GOAL 3:Improve trainingto work-studystudents
  16. 16. Social Media ImpactGOAL 3:Improve trainingto work-studystudents© 2013 GoogleRows 1 ­ 10 of 341.  Facebook 603 31.77%2.  Douban 431 22.71%3.  Blogger 212 11.17%4.  Yahoo! Answers 202 10.64%5.  ResearchGate 125 6.59%6.  Renren 95 5.01%7.  WordPress 65 3.42%8.  Naver 29 1.53%9.  Twitter 29 1.53%10.  LiveJournal 27 1.42%February 2013 March 2013 April 2013300300 All VisitsFebruary 2013 March 2013 April 201370,00070,000140,000140,000Social Network Visits Visits Contribution to total:  Visits31.8%5%6.6%10.6%11.2%22.7%
  17. 17. What We Did:BEFORE APRIL 2012 STEPS RESULTS• Tspace had stoppedharvesting Biolinerecords• Leslie interested ininteroperability withPubMed throughNational Library ofMedicine DTD• Managecommunicationswith partnerrepositories• Develop crosswalkfrom Bioline LegacyMetadata to NLMJournal PublishingTag Set DTD• Tspace will resumeharvesting Biolinerecords Summer2013• Bioline recordsharvested by EBSCODiscovery Service• XSLT optionsGOAL 4:Improveinteroperability
  18. 18. What We Did:BEFORE APRIL 2012 STEPS RESULTS• Lapsed contact witha number of journals(no longersubmitting files butwere still processingtheir records)• Created “journalcontacts list”• Sent updates• Responded in atimely manner• Journals are moreresponsive andengaged• Eliminated inactivejournals• Eliminated back-log• Time to look at newjournal applications!GOAL 5:Evaluaterelationshipswith journals
  19. 19. Future Planning• Develop XSLT interoperability options and continuecollaborating with Tspace and EBSCO• Add new journals to Bioline• Improve reach of social media and blog• Implement member engagement strategies• Continue to research open access developments andsystems to continuously improve Bioline
  20. 20. Lessons LearnedFaculty/Librarian collaboration on digital initiative projects• Can improve project management• Can improve project preservation• Can improve project reach (i.e. making project moreinteroperable)• Can build the skills and knowledge of librarians by puttingtheory into practice• Can identify the realistic resources needed to sustain digitalinitiatives
  21. 21. Determining The Sustainabilityof Collaboration“There are two critical elements to designing an effectivesustainability model for an infrastructure service offeredon a free-to-the user basis: 1) inducing potentialparticipants to reveal their demand for the service, and 2)getting organizations to contribute voluntarily to itsprovision.“• From SPARC’s Sustainability of Open Access Services(2013), p. 16.
  22. 22. Faculty/Librarian Collaboration:Sustainability as Priority“Deferring sustainability planning can: reduce leverage incoordinating participation; inflate operating costs;underestimate costs”• From SPARC’s Sustainability of Open Access Services(2013), p. 9.
  23. 23. Thank you!• Questions?• Recommendations for sustainable faculty/librariancollaboration?Follow Bioline!https://twitter.com/biolineintl(@biolineintl)https://www.facebook.com/BiolineInternational

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