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Board orientation gainesville fl 09-21-11 stg



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  • Total philanthropy increased by $8 billion between 2004 and 2005. Faith based institutions are disciplined in their asking. They ask often, for increasingly generous amounts, and always face-to-face. Boys & Girls Clubs are included in the Human Service slice of this pie.
  • This graphic does not represent an aberration. On average, including bequests, individuals are responsible for 83 percent to 85 percent of all philanthropy year after year after year. It should be noted that corporate giving includes gifts of goods and services as well as matching gifts which are triggered by individual donors.
  • We are not saying that you should take less government money. We are saying there is great opportunity for Clubs to raise more money from individuals. In looking at your own Club’s revenues, the question to ask is: have we seen an increase in dollars (not necessarily %) given each year by individuals? If not, a strategy to secure individual giving should be a key component of your resource development plan.


  • 1. 2012 Board Orientation
  • 2. To inspire and enable all young people, especiallythose who need us most, to realize their fullpotential as productive, responsible and caringcitizens.CORE VALUES: Club programs and services promoteand enhance the development of boys and girls byinstilling a sense of competence, usefulness, belongingand influence.
  • 3. Core PromiseOur promise to America’s youth:to provide a safe, positive place and have a significant impact ontheir lives.Our promise to the nation:to uphold high ethical standards in all areas, especially inoverseeing our finances, reporting data on membership andcommunity outreach, being good stewards of the donor dollar andrepresenting ourselves to the public.
  • 4. What Makes Boys & Girls Clubs Unique?Dedicated Youth FacilityThe Boys & Girls Club is a place – an actual neighborhood-based building designed solely for youth programs andactivities.Open DailyThe Club is available every day, after school and onweekends, when young people have free time and needpositive, productive outlets.
  • 5. Now open your eyes....This is the impact the Boys & Girls Clubmakes... The Harris Survey of Boys & Girls Club Alumni
  • 6.
  • 7. “Club Experience”Everything Clubs provide young people,including life-changing programs; fun,enriching experiences; and supportiverelationships with peers and caring adults.The combination of these critical elementsenables and empowers Club youth toachieve positive outcomes.
  • 8. What Makes Boys & Girls Clubs Unique? Professional Staff Every Club has full-time, trained youthdevelopment professionals, providing positiverole models and mentors. Volunteers provide key supplementary support. Affordable to All Annual membership dues are set so that any young person can join regardless ofsocioeconomic background and child is never turned away.
  • 9. Formula for Impact Simply stated, if we take the Young People Who Need Us Most and provide them with the best possible Outcome-Driven Club Experience, they will be Academically Successful, demonstrate Good Character and Citizenship and live Healthy Lifestyles.
  • 10. Great Staff -Great Mentors Highly Trained & Motivated Staff 100% receive •Local, state and federal background screening •Finger printed (FBI) •Mandatory Drug Test •Annual CPR & First Aid Certification •Trained in Child Abuse reporting •Trained in HIV/infectious disease prevention •Trained in Crisis Management •All full time staff have a college degree •(2 have masters and several P/T working on graduate degrees) •All staff receive ongoing training through •**Boys & Girls Clubs of America ‘s Leadership University
  • 11. Great Staff -Great Mentors
  • 12. Alumni
  • 13. LeveragingThrough grants and leveraging the Club has successfullybrought in Hundreds of Thousands to Gainesville.HUDDepartment of JusticeDepartment of EducationWal-Mart FoundationTaco Bell FoundationJC Pennies Afterschool FundDarden FoundationGainesville Community Foundation
  • 14. Partnerships• Attorney General’s Office, Alachua County Public Schools, Gainesville Housing Authority, Alachua County Housing Authority, University of Florida, Santa Fe College, Florida Blue Key, Teen Court, GPD, ASO, Department of Juvenile Justice, Peaceful Paths, Keep Alachua County Beautiful, BBBS, Girls Scouts, UF Fraternities and Sororities, SWAG, Juvenile Justice Council, United States Tennis Association, United Way, and many more.
  • 15. Does it work? Can we prove it? Florida Tax Watch Research Institute "An investment in our children is an investment into our future,” said Lt. Governor Kottkamp. “The study’s results are proof that Florida’s Boys & Girls Clubs continue to influence our young people and our economy, both for the better.” Education and Behavioral Impact The TAX Watch study showed that Boys & Girls Club members achieved: Lower high school dropout rates. Greater overall achievement levels in reading and math, according to the Florida Comprehensive Assessment Test (FCAT). Lower rates of absenteeism. Lower rates of criminal offenses.
  • 16. History and Tradition1860 Dashaway Club established in Hartford, CT.1906 Boys Club Federation is established.1931 Boys Club Federation of America renamed Boys Clubs of America.1956 Boys Clubs of America celebrated its 50th anniversary and received U.S. Congressional Charter.1960 Herbert Hoover National Headquarters in New York dedicated.1990 National organization officially changes name to Boys & Girls Clubs of America (BGCA).
  • 17. 1994 Relocation of the National Headquarters from New York City to Atlanta.1996 BGCA names Roxanne Spillett as the first female President and CEO.1997 The 2000th Boys & Girls Club was officially opened in Las Vegas.1998 BGCA reached its Goal of serving 3 million youth.1999 BGCA launched Operation Connect to integrate technology into the Boys & Girls Clubs.2000 Growth of Movement continues through the early part of the second century.2006 100th Year Anniversary of the Boys & Girls Clubs Movement.
  • 18. Awards & CommunityRecognition•Recipient, Boys & Girls Clubs of America National Honors Award, 2012, forArts Program•Recipient, Boys & Girls Clubs of America National Gold MAC Award, 2012,for online Marketing•Recipient, Florida Area Council of the Boys & Girls Clubs of America, HonorsAward 2011, for Program Impact Excellence•Recipient, Black on Black Crime Task Force Appreciation Award, 2011•Recipient, Boys & Girls Clubs of America National Merit Award 2011, forCharacter and Leadership Development•Recipient, Keep America Beautiful National Award, 2008•Recipient, Colgate National Volunteer/Community Service Award, 2007, forEndeavor Program (Children with mental and physical disabilities)•Recipient, Summer Reading Achievers National Award, No Child left Behind,presented by US Secretary of Education Rodney Paige, 2006
  • 19. Gainesville Sun Poll - 2012
  • 20. Where are Clubs?In 2011, there were some 4,314 chartered Boys & GirlsClubs, including 37% Traditional Clubs 35% In schools 10% In public housing communities 9% On military bases 4% On Native American lands 3% In houses of worship
  • 21. Board Roles and Responsibilities1. Establish Identity and Strategic Direction Establish and maintain focus on mission, establish values for Club operations, develop vision for the future and strategies to achieve that vision.2. Ensure Resources Identify needed resources (financial, leadership, credibility, facilities, equipment, etc.) and establish policies on how resources will be acquired and stewarded.3. Provide Oversight Ensure financial health and accountability, monitor progress on strategic plans, ensure compliance with laws and ethical standards, safeguard organizational standards and provide annual CPO performance review.
  • 22. Policies and Procedures Board Approved Policies:  Conflict-of-Interest Policy  Code of Ethics (Board and Staff)  Whistleblower Policy  Record Retention and Documentation Destruction Policy  Background Check Policy  Barrier Crime Policy  Personnel Manual Board Approved Procedures:  Budget Approval  Monthly Financial Reporting  Financial Management and Controls  Reserve and Investment Policies  Audit Process  Operations Manual
  • 23. Fiduciary ResponsibilityUnderstanding Financial Basics Each board member needs to be a financial inquisitor and have the capacity to recognize warning signs that indicate a change in the financial health of the organization.Monitoring Key Financial Indicators  Ensuring adequate control mechanisms.  Approving the budget.  Overseeing the audit.  Overseeing the Club’s legal obligations.Audit Oversight  Recommending the selection of an auditor to full board.  Changing auditing firms periodically.  Reviewing auditor’s performance and fee.  Understanding and reviewing IRS Form 990.
  • 24. Finances in disarrayNorth Carolina, March 16, 2007The organization amassed more than $105,000 in debt, which led the United Way to pullfunding. The struggling Boys & Girls Club accumulated more than $105,000 in debt beforeits director resigned in June, an audit shows.The debt ballooned by $85,000 between June 2005 and June 2006. In the same period, theaudit shows the club spent $43,929 on conference, travel, meals and entertainment . Two years jail time for former Boys & Girls Club leader North Carolina, November 9, 2007 The former executive director of the Boys & Girls Club pleaded guilty Friday to more than 30 charges involving embezzlement, obtaining property by false pretenses, common law forgery and common law uttering. He will now serve two to two and a half years in the County Jail annex on a work release program as part of a plea agreement. He may work during the day, but must spend each night in jail. After completing his jail term, he must serve five years of probation and pay off $44,832 in restitution. He will begin serving his time Monday.
  • 25. Resource Development Revenue Generation  Capital: buildings, cash flow reserves, temporary income.  Earned Income: membership fees, program fees, fees for service, contracting, rental agreements, investment income.  Resource Development/fundraising: chartable contributions from individuals, corporations, foundations and other sources, as well as special event proceeds. Board Members Responsibilities 1. Understand and oversee the fundraising process. 2. Giving and asking to support the Club. Checklist for Success Resource Development board brief includes a great checklist that can be used with your organization.
  • 26. 2008 NATIONAL CONTRIBUTIONS: $307.65 BILLION BY SUBSECTOR Unallocated 8.0% or $23.73 Individuals - 1% or $3.71 International Affairs - 4.0% or $13.22 Environment and Animal - 2% or $6.58Public-Society Benefit - 7% or $21.41 Religious Arts, Culture and Humanities 36% or 106.89 4% or $12.79 Human Service 8% or $25.88 Health 7% or $21.64 Education Foundations 13% or $40.94 11% or $32.65Source: Giving USA Foundation TM / Giving USA 2009
  • 27. 2008 NATIONAL CONTRIBUTIONS: $307.65 BILLION BY SOURCE OF CONTRIBUTIONS Bequests 7% or $22.66 Foundations 13% or $41.21 Corporations 5% or $14.50 Individuals 75% or $229.28Source: Giving USA Foundation TM / Giving USA 2009
  • 28. Investment Income -3% Individual Contributions 13% Value of In-Kind 3% United Way 7% Special Events 10% Foundation Grants 12% Member Dues 2% Corporations 6% Member Fees 13% Bequests 1% Government 30%Source: 20 BGCA Annual Reports from all chartered organizations.
  • 29. CPO Evaluation Chief Professional Officer Evaluation  Ensures CPO accountability for Club management.  Support the CPO in doing an excellent job.  Ensure CPO leadership for the future. Evaluation Process  Conduct 90-day review of new CPO’s.  Implement annual evaluation process thereafter.  Use a written evaluation tool that will: - Target areas for leadership development. - Target areas for organizational development. - Establish key measurable performance standards for organizational development.  Chief Volunteer Officer (CVO) and CPO meet monthly to review targets and metrics.
  • 30. OurAward Winning Athletic Programs Outcomes1. 53 Teams participated in our flag & Tackle Football programs2. Won National Award as top Youth Organization for our Endeavor Baseball Program (program for children with disabilities)3. Offered girls volleyball, coed Basketball, wrestling, track, cheerleading, golf, tennis, and most recently modern dance & ballet .
  • 31.
  • 32. "An investment in our children is an investment into our future,” said Lt. Governor Kottkamp.  “The study’s results are proof that Florida’s Boys & Girls Clubs continue to influence our young people and our economy, both for the better.” Education and Behavioral Impact The study showed that Boys & Girls Club members achieved: Lower high school dropout rates. Greater overall achievement levels in reading and math, according to the Florida Comprehensive Assessment Test (FCAT). Lower rates of absenteeism. Lower rates of criminal offenses.
  • 33. Proven Results
  • 34. Corporate Board of Directors Treasurer SecretaryExecutive Committee Chief Volunteer Officer Chief Professional OfficerComprised of E-Board (Board President) (ex officio)Chief Volunteer Officer Vice President Vice President Vice President Finance & Operations External Affairs Resource Development Program, Personal & Facilities Board Development, Budget, Finance & Special Events Coordinating the work of Marketing & Planning for the Club Coordinating the work of the Following committees: Coordinating the work of the following committees: the following committees: Special Events Personnel Board Development Planned Giving Marketing Facilities Budget & Finance Planning Program Development Legal & Insurance
  • 35. What services does BGCA provide to Clubs? A great variety. These services include: developing tested and proven programs for Club youth; supporting staff and volunteer leadership development through state, regional and national conferences, workshops, and online training; providing regional staff who assist and advise Clubs and other national staff support services; working with communities to open new Clubs and expand existing ones; creating value for Clubs by forming partnerships with government, business and philanthropic groups; providing pass-through funding and support materials; and increasing public awareness about our mission and creating national brand awareness.
  • 36. Impact with Beyond our Stronger Public Strategic Walls Organizations Trust Growth Club Environment: Family Support Skilled Executive Child Safety / Keys to Impact Leadership Hiring Practices Civic EngagementIncreased Attendance Trained Youth Sound Financial Community Development Management Program Partnerships Professionals Implementation Membership New Brand Strategy Strong Boards Management Outcome Measurement Diverse Revenues ComplianceStrategic Club Growth/ Financial Stability Teen Outreach
  • 37. Tips For Success Kids First. Always remember that all the time and energy you share is for the benefit of children. Your Story. Find your own Club member story to share with others. Stay Engaged. Attend meetings, visit the Club, read the reports, visit fellow Board members, etc. Advocate. Constantly share your passion for the Clubs and kids - it creates opportunities for them. Lead. Be assertive and dedicated to making sure the Club is effective, efficient and financially stable. Enjoy. Make your experience with the Boys & Girls Club organization fulfilling and fun.
  • 38. “Some of us are more capable than others of us, but none of us are more capable than all of us.” Public website of Boys & Girls Clubs of America. Non-public intranet website for Board and staff members of Club organizations. Online registration required. Boys & Girls Clubs of North Carolina website with information on NC Area Council, NC Alliance and other state resources. Public website with Boys & Girls Clubs alumni profiles. Questions? Lucky Harris Regional Service Director Office 770.725.6354 Boys & Girls Clubs of America Cell 770.377.4354