Communication Workshop & Organization Visit Planning

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Powerpoint for the Pre-Program of the AUSL 2011. (2011/6/19)

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  • (1) To get to know each other in a greater depth (2) To get used to communicate in English (3) To plan for organization visit & service activity
  • Thinking 5 min Sharing 15 min 5 things you like about yourself I am optimistic. I am good at describing and sharing my feeling and don’t get angry or lose myself. I am good at swimming and skiing. I like getting to know new things or new people. I like listening to others. 1 thing you don’t like about yourself I think too much from time to time.
  • 15min × 2 Interview 10min Wrapping-up 3min × 人数 (7) Presentation
  • Topic group sharing 30min 5min presentation & 5 min QA ×3
  • Next steps
  • Communication Workshop & Organization Visit Planning

    1. 1. Communication Workshop & Organization Visit Planning Asia-U.S. Service-Learning Program 2011 Pre-Program Session 2 & 3
    2. 2. Today’s Goal <ul><li>To get to know each other in a grater depth </li></ul><ul><li>To get used to communicating in English </li></ul><ul><li>To make a plan for organization visit & service activity </li></ul>
    3. 3. Overall Goal of the Pre-Program <ul><li>In the end of the pre-program, you will have clear response to following questions as individual and topic group. </li></ul><ul><ul><li>What do you want to acquire from the program? </li></ul></ul><ul><ul><li>What will you do to acquire them? </li></ul></ul><ul><ul><li>What kind of person do you want to become after the program? </li></ul></ul>
    4. 4. Specific Goals of the Pre-Program <ul><li>To achieve the goal, we will provide you opportunity </li></ul><ul><ul><li>to deepen our understandings about “ service ” . </li></ul></ul><ul><ul><li>to get used to communicating in English. </li></ul></ul><ul><ul><ul><li>active listening & persuasive presentation </li></ul></ul></ul><ul><ul><li>to gain the sense of the field and get used to translating them into language through reflection. </li></ul></ul>
    5. 5. Outline of the Pre-Program <ul><li>Orientation & Session on “ Service ” </li></ul><ul><li>Communication Workshop & Organization Visit Planning </li></ul><ul><li>Organization Visit & Service Activity </li></ul><ul><li>Topic Group Presentation </li></ul><ul><li>Reflection & Goal Setting Session </li></ul>
    6. 6. Timeline <ul><li>Introduction 13:00 – 13:10 </li></ul><ul><li>Icebreaker 13:10 – 13:30 </li></ul><ul><li>Communication Workshop 13:30 – 14:30 </li></ul><ul><li>Break 14:30 – 14:40 </li></ul><ul><li>Organization Visit Planning 14:40 – 15:40 </li></ul><ul><li>Wrapping-Up 15:40 – 16:00 </li></ul>
    7. 7. Icebreaker
    8. 8. 5 & 1 things about Ourselves <ul><li>5 things you like about yourself </li></ul><ul><ul><li>I am optimistic. </li></ul></ul><ul><ul><li>I am good at swimming and skiing. </li></ul></ul><ul><ul><li>I have many good friends in Japan and other countries. </li></ul></ul><ul><ul><li>I am good at listening to others. </li></ul></ul><ul><ul><li>I don ’ t get angry or loose myself easily. </li></ul></ul><ul><li>1 thing you don ’ t like about yourself </li></ul><ul><ul><li>I think too much sometimes. </li></ul></ul><ul><li>5 min for thinking by yourself and 15 min for sharing with your partner. </li></ul>
    9. 9. Timeline <ul><li>Introduction 13:00 – 13:10 </li></ul><ul><li>Icebreaker 13:10 – 13:30 </li></ul><ul><li>Communication Workshop 13:30 – 14:30 </li></ul><ul><li>Break 14:30 – 14:40 </li></ul><ul><li>Organization Visit Planning 14:40 – 15:40 </li></ul><ul><li>Wrapping-Up 15:40 – 16:00 </li></ul>
    10. 10. Communication Workshop
    11. 11. Appreciative Inquiry (AI) <ul><li>“ Appreciative Inquiry is about the coevolutionary search for the best in people, their organizations, and the relevant world around them. ” </li></ul><ul><ul><li>Ap-pre ’ ci-ate , v., 1. valuing ; the act of recognizing the best in people or the world around us; affirming past and present strengths, success, and potentials; to perceive those things that give life to living systems 2. to increase in value . </li></ul></ul><ul><ul><li>In-quire ’ , v., 1. the act of exploration and discovery . 2. To ask questions; to be open to seeing new potentials and possibilities . </li></ul></ul>Cooperrider, David L. and Whitney, Diana, 2005, Appreciative Inquiry: A Positive Revolution in Change, California: Berrett-Koehler Publishers
    12. 12. Interview with your partner (15min × 2) <ul><li>Pay attention </li></ul><ul><ul><li>Give the speaker your undivided attention, and acknowledge the message. Recognize that non-verbal communication also “ speaks ” loudly. </li></ul></ul><ul><li>Show that you are listening </li></ul><ul><ul><li>Use your own body language and gestures to convey your attention. </li></ul></ul><ul><li>Provide feedback </li></ul><ul><ul><li>Our personal filters can distort what we hear. As a listener, your role is to understand what is being said. This may require you to reflect what is being said and ask questions. </li></ul></ul><ul><li>Defer judgment </li></ul><ul><ul><li>Interrupting is a waste of time. It frustrates the speaker and limits full understanding of the message. </li></ul></ul><ul><li>Respond appropriately </li></ul><ul><ul><li>You add nothing by attacking the speaker or otherwise putting him or her down. </li></ul></ul>MindTools, Active Listening: Hear what people are really saying. http://www.mindtools.com/CommSkll/ActiveListening.htm
    13. 13. 4 Good Stories about Your Partner <ul><li>Tips for preparation </li></ul><ul><ul><li>Start with your main idea. You need to make clear what you want to deliver to the audience. </li></ul></ul><ul><ul><li>Prepare some examples to support your idea. </li></ul></ul><ul><ul><li>Don ’ t be acquisitive (greedy). Your time is limited. </li></ul></ul><ul><li>Tips for presentation </li></ul><ul><ul><li>Eye Contact </li></ul></ul><ul><ul><li>Body Language </li></ul></ul><ul><ul><li>Voice and Language Use </li></ul></ul><ul><li>10min for preparation and 3min for presentation </li></ul>
    14. 14. Timeline <ul><li>Introduction 13:00 – 13:10 </li></ul><ul><li>Icebreaker 13:10 – 13:30 </li></ul><ul><li>Communication Workshop 13:30 – 14:30 </li></ul><ul><li>Break 14:30 – 14:40 </li></ul><ul><li>Organization Visit Planning 14:40 – 15:40 </li></ul><ul><li>Wrapping-Up 15:40 – 16:00 </li></ul>
    15. 15. Organization Visit Planning
    16. 16. Topic Groups Poverty Education Environment Ayaka (Ando) Yohei Kanako Rie Ayaka (Tomizawa) Ryoko Joonhee Yoshiko Yoshimasa Yo
    17. 17. Sharing Your Research in the Topic Group <ul><li>Assignment 1: Personal Research about organizations or service activities you are interested in </li></ul><ul><li>Deciding at least one organization or activity you want to join as the topic group </li></ul><ul><li>30 min for group discussion and 10 min for sharing your plan with everyone </li></ul>
    18. 18. Timeline <ul><li>Introduction 13:00 – 13:10 </li></ul><ul><li>Icebreaker 13:10 – 13:30 </li></ul><ul><li>Communication Workshop 13:30 – 14:30 </li></ul><ul><li>Break 14:30 – 14:40 </li></ul><ul><li>Organization Visit Planning 14:40 – 15:40 </li></ul><ul><li>Wrapping-Up 15:40 – 16:00 </li></ul>
    19. 19. Wrapping-Up
    20. 20. Next Steps <ul><li>Make an appointment in appropriate manner </li></ul><ul><li>Report the fixed schedule to Kazuharu </li></ul><ul><li>Visit the organization or join the activity </li></ul><ul><li>Report to Kazuharu / Reflection with Kazuharu </li></ul><ul><li>Working on the Topic Group Presentation </li></ul>
    21. 21. Timeline and Assignments June 12 June 12-19 June 19 June 19-July 10 July 10 July 17 PP1: Orientation & Session on “ Service ” Assignment1: Personal Research PP2&3: Communication Workshop & Organization Visit Planning Assignment2: Group Work PP4: Topic Group Presentation PP5: Reflection & Goal Setting
    22. 22. Topic Group Presentation <ul><li>Your final output before flying to U.S. </li></ul><ul><li>20 min powerpoint presentation based on your topic group which includes </li></ul><ul><ul><li>Community Need or Problem Identification </li></ul></ul><ul><ul><li>Organization Study </li></ul></ul><ul><ul><li>Brief Ideas of Addressing the Community Need </li></ul></ul><ul><li>Your preparation for the presentation helps you to work on the final project in U.S. </li></ul><ul><ul><li>Brief paper after the presentation </li></ul></ul>
    23. 23. What you acquire from the program depends on what you prepare for it … Let ’ s do our best to prepare for the life-changing experience in U.S.! See you all in July 10!

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