CE Conference Successful Planning.Li


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  • 3:45 (5-10 minutes) Opening: Stand Up-Sit Down - group activity Do you have a business “to-do” list? Is it in writing? Do you use a planning and scheduling tool? Does every item on your list have a priority number, letter or symbol? Does every item on your list have a deadline or an estimation of how long it will take you to do it? Is yours a 30-day list/plan? 90 days? 12 months (2010)? Round of applause for last Zees standing.
  • 3:55 Stats relate to Stand Up-Sit Down activity for facilitated discussion Source: Time Management Facts and Figures, Dr. Donald E. Wetmore, www.dovico.com/time-management-factsandfigures.html
  • Source: The Quotations Page
  • 4:00 Facilitated discussion Source: Wasted Time at Work Still Costing Companies Billions in 2006. Salary.com and America Online survey. www.salary.com/sitesearch/layoutscripts/sisl_display.asp?filename-&path=/destination
  • Facilitated discussion Source: Time Management Tips and Skills Training. www.businessballs.com
  • 4:05 Q & A group activity How do you define “Planning”? How do you define “Scheduling”? Source: Time Mastery course. Carlson Craft
  • 4:10 (3-5 min) individual activity : Source: Tips and White Papers: Time Management Facts and Figures. Dr. Donald E. Wetmore
  • Debrief w/group 4:15 (5 min) What is YOUR time worth? Assuming you work 40 hours a week. Take your income and cross the 3 ending zeros off it. Now divide it by 2. This is your hourly income. For example, if you earned $50,000 a year, then taking the 3 zeros off is 50 and then dividing by 2 is 25. The hourly rate for $50,000 is $25. Select a task ---copying, data entry, delivering equipment. How long does it take you per week? Is it worth $50 - $100 of your time ? Could you delegate this job to others on your team at less of a cost to you? Delegation is about using your time more effectively for what is important to you.
  • 4:20 – w/group participation Specific – clear, concrete and precise Measurable – state desired outcomes and results Actionable – action-oriented phrasing to create a sense of urgency Realistic – real and achievable within the time provided Timed – start and finish dates for completion Energizing – to your business Recorded – put your plan in writing (self-contracting) Source: These Goals Are SMARTer. Stress Management for Peak Performance. www.stress-management-for-peak-performance.com/smart-goals.html
  • Facilitated discussion Source: The 80/20 Rule Revisted. Brian Tracy. Small Business magazine.
  • CE Conference Successful Planning.Li

    1. 1. Successful Planning = Planning for Success Relax, Refresh, Rejuvenate 2010 Conference Kathy Muller
    2. 2. <ul><li>70% of business and professional people use a “to do” list on a regular basis to administer their “have to’s”. </li></ul><ul><li>20% of the average workday is spent on “crucial” and “important” things, while 80% of the average workday is spent on things that have “little” or “no” value. </li></ul><ul><li>It almost always takes twice as long to complete a task as what we originally thought it would take. </li></ul>
    3. 3. <ul><li>“ Being successful doesn’t make you manage your time well. Managing your time well makes you successful.” </li></ul><ul><li>- Randy Pausch </li></ul><ul><li>author, “The Last Lecture” </li></ul>
    4. 4. <ul><li>Salary.com and America Online Survey </li></ul><ul><ul><li>The average American wastes 2.09 hours per day at work, costing companies $759 billion a year. </li></ul></ul><ul><ul><li>Younger workers waste more time than their older counterparts.  Those between 20-29 years old reported the highest total—2.1 hours per day.  The average for 30-39 year olds drops to 1.9 hours and ages 40-49 report wasting just 1.4 hours per day. </li></ul></ul>
    5. 5. <ul><li>Proudfoot Consulting Survey </li></ul><ul><ul><li>Covering 2,500 businesses over four years and 38 countries, indicated that wasted time costs businesses billions of dollars per year. </li></ul></ul><ul><ul><li>Inadequate workforce supervision (31%) </li></ul></ul><ul><ul><li>Poor planning (30%) </li></ul></ul><ul><ul><li>Poor communication (18%) </li></ul></ul><ul><ul><li>Low morale and lack or mismatch of skills (21%) </li></ul></ul>
    6. 6. <ul><li>Planning is deciding what to do. </li></ul><ul><li>Scheduling is deciding when to do it. </li></ul><ul><ul><li>Planning is an intention; scheduling is a commitment. </li></ul></ul><ul><ul><li>“ Planning is bringing the future into the present so that you can do something about it now.” </li></ul></ul><ul><ul><li>- Alan Lakein </li></ul></ul>
    7. 7. <ul><li>Spending 10 – 15 minutes every morning planning your day can save up to _____ a week. </li></ul><ul><li>In 1 hour of scheduled time, you can get as much done as you could in _____ of regular time. </li></ul><ul><li>___% of “crisis management” events are preventable. </li></ul>
    8. 8. <ul><li>Spending 10 – 15 minutes every morning planning your day can save up to 6 hours a week. </li></ul><ul><li>In 1 hour of scheduled time, you can get as much done as you could in 3 – 4 hours of regular time. </li></ul><ul><li>80% of “crisis management” events are preventable. </li></ul>
    9. 9. <ul><li>Plan and schedule SMARTER </li></ul><ul><ul><li>S pecific </li></ul></ul><ul><ul><li>M easureable </li></ul></ul><ul><ul><li>A ctionable </li></ul></ul><ul><ul><li>R ealistic </li></ul></ul><ul><ul><li>T imed </li></ul></ul><ul><ul><li>E nergizing </li></ul></ul><ul><ul><li>R ecorded </li></ul></ul>
    10. 10. <ul><ul><li>Like this presentation and want to know more? Contact Kathy Muller at </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>281.256.4324 </li></ul></ul>