Occupational safety & health in the office
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  • This template can be used as a starter file for presenting training materials in a group setting.SectionsRight-click on a slide to add sections. Sections can help to organize your slides or facilitate collaboration between multiple authors.NotesUse the Notes section for delivery notes or to provide additional details for the audience. View these notes in Presentation View during your presentation. Keep in mind the font size (important for accessibility, visibility, videotaping, and online production)Coordinated colors Pay particular attention to the graphs, charts, and text boxes.Consider that attendees will print in black and white or grayscale. Run a test print to make sure your colors work when printed in pure black and white and grayscale.Graphics, tables, and graphsKeep it simple: If possible, use consistent, non-distracting styles and colors.Label all graphs and tables.
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Occupational safety & health in the office Presentation Transcript

  • 1. OCCUPATIONAL SAFETY & HEALTH IN THE OFFICE Karyn Thng OffGamers Sdn Bhd
  • 2. Table of Content• INTRODUCTION• OFFICE ENVIRONMENT & HEALTH• SAFETY IN THE OFFICE• WORKSTATION & EQUIPMENT• REST BREAKS & EXERCISE• FREQUENTLY ASKED QUESTIONS OffGamers Occupational Safety & Health In The Office
  • 3. INTRODUCTIONThis guide outlines the companys standards forOccupational Safety & health for workers in the office.The purpose of this guide is to provide practical adviseon how potential office hazards can be controlled inorder to prevent accidents and work-related diseases.We recognize that a comfortable working environmentminimizes stress & exhaustion level as the office is wheremost of us spend long hours at. We believe that in creating acomfortable and conducive environment, it enables you toput your abilities to use more effectively & efficiently. OffGamers Occupational Safety & Health In The Office
  • 4. OFFICE ENVIRONMENT & HEALTH The office environment is a combination of: • Lighting • Temperature • Humidity • Air quality • Decoration healthy & comfortable The office can be a place to work if the correct combination of these element is maintained. OffGamers Occupational Safety & Health In The Office
  • 5. Of f i c e E n v i r o n me n t & He a l t hLightingLighting are periodically checked toensure that they are always inworking condition and replaced with3 working days if damaged. OffGamers Occupational Safety & Health In The Office
  • 6. Of f i c e E n v i r o n me n t &Temperature a l Humidity He & t hTemperature & Humidity is controlledby the air-conditioning system.Maintenance is schedule for differentwork areas to ensure that they are ingood functional state. OffGamers Occupational Safety & Health In The Office
  • 7. Of f i c e E n v i r o n me n t & Air quality He a l t h Air Quality is maintained by the use of Air-filtration system strategically placed on most working floors.Preventive measures taken serves tominimize the possibility of ill-health effectsdue to the office environment (e.g.headache, lethargy, eye, nose, throatproblems, stress, etc). OffGamers Occupational Safety & Health In The Office
  • 8. Of f i c e E n v i r o n me n t &Decorations He a l t hDecorations of your work station isencouraged to provide a comfortable spaceto work at. OffGamers Occupational Safety & Health In The Office
  • 9. Of f i c e E n v i r o n me n t &CLEANLINESS He a l t hCleanliness is maintained through thecollective efforts of staffs working together, andthe engagement of cleaning services on a dailybasis (except on weekends). OffGamers Occupational Safety & Health In The Office
  • 10. Of f i c e E n v i r o n me n t & H e a l SMOKING t hSmoking contaminates the air and inrecognition that tobacco smoke maycreate adverse health effects to non-smokers. Smoking is strictly prohibitedwithin the office and all smokers are toutilize a pre-assigned smoking area whiledoing so. OffGamers Occupational Safety & Health In The Office
  • 11. SAFETY IN THE OFFICEOffice accidentsMost office accidents result from slip, trip & fall, liftingobjects, punctures or cuts and being caught in orbetween things. Slips are mostly caused by slippery floors, uncleaned spillages or gripless shoes. Trips occur over objects lying on the ground or jutting out into aisles or ecaise of poorly maintained floor surfaces. Falls can be from ladders or sanding on chairs to reach an object. OffGamers Occupational Safety & Health In The Office
  • 12. Sa f e t y i n t h e Of f i c eMost of these accidents can be avoided by simple planningand good housekeeping.  Traffic ways & aisles should be well lit, and be kept clear of material, equipment, rubbish and electric leads OffGamers Occupational Safety & Health In The Office
  • 13. Sa f e t y i n t h e Of f i c e Floor should be level and the use of mats discouraged. Spilled liquids and anything else dropped on the floor should be immediately picked up or cleaned. OffGamers Occupational Safety & Health In The Office
  • 14. Sa f e t y i n t h e Of f i c e Free standing fittings should be completely stable or secured to the wall or floor. Filing cabinets should be placed so that they do not open in to the aisles and should never be left with cabinets drawers open. For stability load cabinets starting from the bottom and do not open more than one drawer at a time OffGamers Occupational Safety & Health In The Office
  • 15. Sa f e t y i n t h e Of f i c e Office machine and equipment should be kept in good working order. Equipment using hand-fed process suck as electrical staplers and paper guillotines should be guarded and staff trained in their proper use. OffGamers Occupational Safety & Health In The Office
  • 16. Sa f e t y i n t h e Of f i c e Many pieces of equipment using electrical can mean trailing cables, overloaded circuits, broken plugs and sockets. Ensure that these dangers are seen to by qualified personnel. OffGamers Occupational Safety & Health In The Office
  • 17. Sa f e t y i n t h e Of f i c eManual HandlingManual handling is a term used to describeeveryday type activities such as carrying,stacking, pushing, rolling, sliding, lifting orlowering loads. A common office hazard is the manual movement of loads leading to back injuries and pain in hand, wrist and neck. Learning to lift and handle heavy object using the right technique is crucial in the prevention of injury caused through manual handling. OffGamers Occupational Safety & Health In The Office
  • 18. Sa f e t y i nEmergency t h e Of f i c eThe type of emergencies that could occur in the officeinclude fires, gas leaks, etc.In case of fire and other disaster that requiresevacuation, all staffs are required to know and be familiarwith the use of the Emergency Exits located on everyworking floor.An emergency key is attached to the side of everyemergency exit door to enable you to open it. It is alsousable on every lock on every floors emergency door.The designated evacuation ground is at the parking area infront of the building. OffGamers Occupational Safety & Health In The Office
  • 19. Sa f e t y i n t h e Of f i c eIt is advisable to turn off all electricalappliances, including the PC,refrigerator, microwave oven and/orthe power box, without compromisingones safety. OffGamers Occupational Safety & Health In The Office
  • 20. Sa f e t y i n External Threats t h e Of f i c eAll door access are granted through either by way of theaccess card or manually keying a guest in from the PABXphone system. An alarm system and CCTV are also installedto ensure and maximize safety from threats like robbery,break-ins, hold-ups, etc.The responsibility to ensurethat an access card is notbeing used by another partyand to report the loss of suchcards immediately to have theaccess revoked from is crucialto the overall effectiveness ofthis preventive measure. OffGamers Occupational Safety & Health In The Office
  • 21. WORKSTATION & EQUIPMENTPe r s ona l C o mp u t e r a n d Ke y b o a r dMost office workers spend many hours using a variety of keyboardequipment. Keyboard equipment that is properly selected, coordinated adadjusted will help prevent a range of injuries caused by overuse, poorposture and poor lighting. OffGamers Occupational Safety & Health In The Office
  • 22. Wo r k s t a t i o n &Checklist for Keyboard users E q u i p me n t Work • Adjust the height of the work surface and/or the chair so that the work surface is approximately at finger surface light length below the height of the elbow when seated • Adjust the seat tilt so that you are comfortable when using the keyboard. • Usually this will be close to horizontal but tilted Chair slightly forward. If this places an uncomfortable strain on the leg muscle or if the feet do not reach the floor then a footrest should be used. • Adjust the back rest so that it supports the lower back when you are sitting upright • Place the keyboard in a position that allows the Keyboard forearms to be close to horizontal and the wrist to be straight. This is, with the hand in line with the forearm. placement • If this causes the elbows to be held far out from the side of the body, recheck the work surface height. OffGamers Occupational Safety & Health In The Office
  • 23. Wo r k s t a t i o n &Checklist for Keyboard users E q u i p me n t • Set the eye to screen distance at the distance that permits you to most easily focus on the screen. Screen Usually this will be within arms length. • Set the height of the monitor so that the top of the placement screen is below eye level and the bottom of the screen can be read without the marked inclination of the head. Usually this means that the center of the screen will need to be ear shoulder height. Desktop • Place all controls and tasks materials within comfortable reach of both hands so that there is no layout unnecessary twisting of any part of the body Document • Place this close to the monitor screen in the position holder that causes the least twisting or inclination of the head. OffGamers Occupational Safety & Health In The Office
  • 24. Wo r k s t a t i o n &Checklist for Keyboard users E q u i p me n t • Change posture at frequent intervals to minimize Posture and fatigue. Avoid awkward posture at the extremes of the joint range, especially the wrists. movement • Take frequent short rests rather than infrequent long rests. Recommended dimensions for viewing distance for work: Minimum 350 mm maximum 750 mm Height of Display 10 – 40 below eye level OffGamers Occupational Safety & Health In The Office
  • 25. Rest Breaks and exercise• The key to preventing overuse injuries is to break repetitive work with non-repetitive task or exercise and/or rest breaks.• Employees need to move around and reduce the effects of fatigue by doing different tasks.• However, rest breaks should be taken if the job requires a sustained period of repetitive or static activity because task OffGamers Occupational Safety & Health In The Office
  • 26. Re s t Br e a k s a n d Ex e r c i s eEye StrainWorking with VDUs can produce tired and sore eyes and eye strain.To reduce strain take short rests and look into the middle distance or ifnecessary, close the eye and cover them with the hands without pressingand breathe deeply eight or nine times. OffGamers Occupational Safety & Health In The Office
  • 27. Re s t Br e a k s a n d Ex e r c i s eMuscle Care and PreparationThe following exercise should be done before commencing work or after lunch breaks.It is important to: • Never stretch to the point where pain is experienced • Refrain from doing these exercises if you have a medical condition that could be made worse by stretching. The benefits of these exercises is best achieved by a gentle stretching action over at least 30 seconds OffGamers Occupational Safety & Health In The Office
  • 28. Re s t Br e a k s a n d Ex e r c i s eMuscle Care and Preparation• Bending your wrists and fingers with your other hands, bending your elbow slightly at the same time, until you feel the stretch over the back of your forearm. Hold the position for 30 seconds OffGamers Occupational Safety & Health In The Office
  • 29. Re s t Br e a k s a n d Ex e r c i s eMuscle Care and Preparation• Stretch your arm out in the front of you with your elbow straight, palm facing away from you (fingers pointing up or down). Then with your other hand pull your fingers backwards until you feel the stretch over the front of your forearm. Hold the position for 30 seconds. OffGamers Occupational Safety & Health In The Office
  • 30. Re s t Br e a k s a n d Ex e r c i s eMuscle Care and Preparation• Tuck your chin down into your chest and gently turn your head from side to side, keeping your chin on your chest. Do this ten times OffGamers Occupational Safety & Health In The Office
  • 31. Re s t Br e a k s a n d Ex e r c i s eMuscle Care and Preparation• Turn your head slowly from side to side ten times. OffGamers Occupational Safety & Health In The Office
  • 32. Re s t Br e a k s a n d Ex e r c i s eExercises For Rest Breaks Tall Stretch: Interlock fingers, palm up. Stretch arms above the head until they are straight. Do not arch back. OffGamers Occupational Safety & Health In The Office
  • 33. Re s t Br e a k s a n d Ex e r c i s eExercises For Rest Breaks Toe-in, toe-out: Place feet shoulder-width apart, heels on the floor. Swing toes in, then out. OffGamers Occupational Safety & Health In The Office
  • 34. Re s t Br e a k s a n d Ex e r c i s eExercises For Rest Breaks Shoulder roll: Roll the shoulders – raise them pull them back, then drop them and relax. Repeat in the opposite direction. OffGamers Occupational Safety & Health In The Office
  • 35. Re s t Br e a k s a n d Ex e r c i s eExercises For Rest Breaks Side Stretch: Drop left shoulder, reaching left hand towards the floor. Return to starting position. Repeat on the right side. OffGamers Occupational Safety & Health In The Office
  • 36. Re s t Br e a k s a n d Ex e r c i s eExercises For Rest Breaks Back curl: Grasp shin, lift leg off the floor. Bend forward curling the back, with nose towards the knee. Note: This exercise should be avoided in pre or post natal conditions. OffGamers Occupational Safety & Health In The Office
  • 37. Re s t Br e a k s a n d Ex e r c i s eExercises For Rest Breaks Ankle flex: Hold one foot off the floor, leg straight. Flex ankle (pointing toe up) and extend (pointing toe towards the floor). Repeat with other leg. OffGamers Occupational Safety & Health In The Office
  • 38. Re s t Br e a k s a n d Ex e r c i s eExercises For Rest Breaks Leg lift: Sit forward on the chair and place feet on the floor. With a straight leg, lift one foot a few centimetres off the floor. Hold for a second and then return it to the floor. Repeat with other leg. OffGamers Occupational Safety & Health In The Office
  • 39. QUESTIONS?
  • 40. THANK YOU