10 most liked features of SharePoint 2013


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Since late 2012, SharePoint lovers and companies slowly started using SharePoint 2013. Clearly, the modern UI of SharePoint 2013 provides an engaginguser experience, but that won’t be enough to explain to your users about how their day-to-day experiences with SharePoint might be improved with an upgrade to 2013. In this presentation, I will cover 10 most liked features of SharePoint 2013 that clarify the reason why people wants to move to 2013.

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  • Good Afternoon one and all, Hope everyone are doing good. Thanks Sogetti for sponsoring lunch!
  • My profile in metro style, today’s presentation is on 10 most liked features of SharePoint 2013. I’m Karthik Nallajalla, accomplished my Bachelor's and Master’s in Computer Science and Information Technology. I’m currently working as a Software Developer in BCBSNE of Nebraska. This is a spider web which symbolizes that I’m a web developer and worked on desktop and console application in past. In my past company I’m worked as a SP BI developer and built dashboards in SP 2007 using Dundas charts and PerformancePoint Server 2007. Good experiences in databases too. Most of you already know BlueCross is largest health care provider in Nebraska. It’s serving Nebraskans from 74 years more 1200 employees in Nebraska. It process health insurance claims at an accuracy of 99%. BlueCross is a Not for profit organization and donates more than 4 hundred thousand dollars every year. Our building is just across Microsoft office we have a Class A office building and nearly 200 of IS employees and ours is a Microsoft shop.
  • Logos of my profile, Visual studio is my favorite tool and life of all .NET developers. SharePoint 2010, Jquery, HTML 5, I’m an alumni of University of South Alabama, Certified Microsoft Professional, active participant in Omaha SPUG, Developing my skills in SP 2013.
  • An overview of BlueCross’s SP infrastructure, Content Management is in place with retention and Governance. Our SharePoint farm is integrated with TFSWe recently integrated Metalogix’s StoragePoint for BLOB storageAll the servers in our farm are virtualized using VMWare
  • Before I start, I want to know how many of you already started using SharePoint 2013. Thanks! I feel excited whenever I come to know the new features in 2013 and thought why can’t I share those new features to the user group and restricted it to 10. I gave ranking to all the 10 features based on my knowledge and from web.
  • I want to Start with My Site (Our Personal Site)
  • My Sites in 2013 looks more like a Facebook in SharePointNew social features and branding took SharePoint 2013 my site to next level.I’m planning to demo most of the features, so I’ll be shifting between Presentation and SharePoint slides. I’ll present you theses blocks in demo now.I’m using SharePoint Online for this demo. Just want to know whether everyone here know SharePoint online. SharePoint Server 2013 is now been reorganized into three distinct hubs: Newsfeed, SkyDrive, and Sites. These hubs are available in a global navigation bar, and thus the social features associated with My Sites are fully integrated into the SharePoint experience. You no longer need to specifically visit your My Site in a web browser to access social features.http://office.microsoft.com/en-us/support/whats-new-in-microsoft-sharepoint-server-2013-HA102785546.aspx#_Toc349227176Confusing Navigation: breadcrumbs and the Navigate Uphttp://tekdoginc.com/whats-not-so-great-in-sharepoint-2013/
  • Enable or disable Social Tags and Note Boards for a user or grouphttp://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/enable-or-disable-social-tags-and-note-boards-for-a-user-or-group-HA102466163.aspxoffice 365 :Get started with Apps for Office and SharePoint webpart is missinghttp://social.msdn.microsoft.com/Forums/en-US/a2e742b5-a94c-4229-a9ce-1606859e2669/office-365-get-started-with-apps-for-office-and-sharepoint-webpart-is-missing
  • SkyDrive is free online personal storage that you get with either a Microsoft account or Outlook.com. Use SkyDrive to  save documents, photos, and other files in the cloud, share them with friends, and even collaborate on content. You’re free to decide how you want to use it.SkyDrive Pro is online storage intended for business purposes. Your SkyDrive Pro library is managed by your organization and lets you share and collaborate on work documents with co-workers. Site collection administrators in your organization control what you can do in the library. This is integrated in SharePoint 2013 http://office.microsoft.com/en-us/sharepoint-server-help/what-is-skydrive-pro-HA102822076.aspx#differenceshttp://en.share-gate.com/blog/what-is-skydrive-pro-in-sharepoint-2013
  • Tasks is something new in My Site.SSA – Search Service AdministrationAggregation happens through a new SSA called “Work Management”http://www.bing.com/videos/watch/video/sharepoint-2013-my-site-my-tasks-walkthrough/10tba2om9?cpkey=a7b002b2-9ba2-4ce8-9655-d3000f7b35b7%7C%7C%7C%7C
  • I don’t know whether I have something like this in SharePoint 2010 but here it allows you to create new sites and even suggests sites that you might be interested in following based on the sites you currently follow.http://www.dummies.com/how-to/content/how-to-track-your-favorite-sites-in-sharepoint.html
  • Social features in SharePoint Server 2013 offer an improved administration and user experience, in addition to new functionality for enterprise users to share and collaborate with others in their organization.Most of the Social features are already a part of MySites.
  • https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=5&cad=rja&ved=0CFQQFjAE&url=http%3A%2F%2Fvideo.ch9.ms%2Fsessions%2Fspc%2F2012%2FSPC069_Summers.pptx&ei=wMiaUq7aB5DuoATvj4CIBg&usg=AFQjCNH0eCJQs7VSq1RvUpXwGlX2g1w0LA&sig2=7Z8i5KZ4wPgVusUi6zSADA&bvm=bv.57155469,d.cGU
  • User Profilehttp://technet.microsoft.com/en-us/library/dn144878.aspxMy site is nothing but a User ProfilePaul Summers presented Social features in SP Conf. last year, you already saw my profile want to show someone else and found his.
  • Three things would happen, if we use following in SharePoint 2013:An aggregated view of where you could easily access the set of followed things and see additional information about those things.You'd promote new people and content through the posting of a "User is now following Item" post to all of your followers (if your privacy is set accordingly).You'd see future updates about what you followed in the Following view of your Newsfeed.http://blogs.office.com/b/sharepoint/archive/2013/02/21/following-in-sharepoint-2013.aspx
  • Communities is nothing but a new site template that provides a forum experience in the SharePoint environment. Use communities to categorize and cultivate discussions among a broad group of people across organizations in a company. Communities promote open communication and information exchange by enabling people to share their expertise and seek help from others who have knowledge in specific areas of interest. You can deploy a Community Portal to promote communities to users within your enterprise.http://technet.microsoft.com/en-us/library/jj219805.aspx#impactshttp://www.slideshare.net/susanhanley/hanley-exploring-thecommunitysitesharepointintersectionDiscussions List (This is one of my favorite with the new enhancements to it)These are the heart of the Community site; all the conversation happens around them in community site. You can manage all discussions from the community.  Discussions is the SharePoint list, so all commands are available for it as other lists have. http://social.technet.microsoft.com/wiki/contents/articles/19212.sharepoint-2013-social-features-community-site.aspx#DiscussionsNote: When you create a new discussion, you must check the Question checkbox if you want to get answers from other members. New Discussion list work similar to Stack overflow, it has Best Replies, likes, Badgeshttp://community.bamboosolutions.com/blogs/sharepoint-2013/archive/2012/09/27/what-s-new-with-discussion-board-list-in-sharepoint-2013.aspxBadgesIn community site you can recognize any member by giving the badges. For example if you think a member is expert in a subject then you can assign him a expert badge of that subject. By default there are two badges available in site: Expert and professional. But you can create more badges to fulfill your requirement. And badge is nothing but a simple text which gets displayed next to the name of member.http://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/create-a-community-HA102891678.aspx#_Toc336864911Reputation SettingsThis is another feature provided in the community site. This feature keeps your users engaged on the community site and the result is your community site remains active most of the time. The other main objective of this feature can be you can set the milestones for people; take example of technet forums.Can set points for various activities like Creating a new post, replying pos, etc. It totally depends on your requirement.  Also for rating you can either choose Likes or Star ratings.Moderators are a specific SharePoint group who play an important role in keeping the community active and healthy. They have permission to manage categories and discussions, actively edit posts or delete them, mark posts as featured items or best replies, monitor flagged content, and configure reputation settings.http://technet.microsoft.com/en-us/library/jj219489.aspx#phase4Join is a feature works based on how the community site setup whether it is a Public/Private. If it is a Public then Join button. Visitors can view the discussions and become members of the community if they want to contribute to those discussions. Communities use categories to organize discussions.
  • Search in 2013 is more social, we can search Communities, Conversations and status changes so on.
  • Recommended ItemsThis Web Part will show content recommendations based on usage patterns for the current page. When you add it to the page, this Web Part will show items from the current site. You can change this setting to show items from another site or list by editing the Web Part and changing its search criteria. As new content is discovered by search, this Web Part will display an updated list of items each time the page is viewed.http://technet.microsoft.com/en-us/library/jj679900.aspx#BKMK_AddRecs
  • In 2010 and 2007, we call it as Site Permissions.
  • Sharing has always been one of the strong points about SharePoint, but even with that there were some challenges with doing it as quickly and easily as we would have liked in SharePoint 2010.One of the other areas in which sharing was more of a challenge than we would have liked was around access requests. For one thing, you can’t share anything with others if you’re not a Site Owner, so what people typically do is start a chain of emails to try get folks access to sites or content. http://technet.microsoft.com/en-us/sharepoint/fp123606.aspx
  • Advanced will take you to Site Permission page something similar to SharePoint 2010
  • The world is increasingly moving towards mobile computing platforms, with Smartphones and Tablet devices gaining in popularity.http://www.bitwiseglobal.com/web-internet-mobile-enterprise/mobile-web/Software services companies trying to promote their applications by making them accessible across different mobile platforms. In the same way, SharePoint 2013 also did some enhancements in these lines.
  • http://technet.microsoft.com/en-us/library/fp161352.aspx
  • One of my cool features in 2013. The name itself suggest Geographical Location which means address. Before going in detail, First I’ll show you what it is.We store address in SharePoint list/document library based on requirements, it would be nice to see the address in a map instead of text.
  • Map view one of the list view only works with GeoLocation.
  • ChallengesI felt so cool and happy after knowing about this feature but my happiness gradually went down after realizing it’s Challenges. http://zimmergren.net/technical/sp-2013-getting-started-with-the-new-geolocation-field-in-sharepoint-2013http://dannyjessee.com/blog/index.php/2013/05/set-the-bing-maps-api-key-in-office-365-using-csom-to-leverage-sharepoint-2013-geolocation-features/http://sharepointryan.com/2013/08/12/add-a-geolocation-field-to-sharepoint-online-using-powershell/
  • On another note, a small FYI– Can you see the three … dot which mean more option, when click on it we will get a small menu dialog with options something similar to linked to item with edit menuIt is associated with Title column.
  • Content Search Web Part will allow you to show items that are results of a search query you specify. When you add it to the page, this Web Part will show recently modified items from the current site. You can change this setting to show items from another site or list by editing the Web Part and changing its search criteria. As new content is discovered by search, this Web Part will display an updated list of items each time the page is viewed.
  • Predefined query selectionI selected http://msdn.microsoft.com/en-us/library/jj163789.aspx
  • http://msdn.microsoft.com/en-us/library/office/fp179930.aspx#SPappoverview_why
  • One of my favorite and easy feature.http://www.slideshare.net/echo4sharepoint/10-best-productivity-features-in-sharepoint-2013http://www.learningsharepoint.com/2012/12/05/how-to-move-documents-from-one-library-to-another-in-sharepoint-2013/?goback=%2Egde_3911588_member_194760676#%21
  • See the message Upload completed (2 added), there is a Dismiss that message. How cool to drag documents directly on to the webpart without navigating to different page to darg. You might not be much excited with this feature because we see these kind functionality on Gmail, Dropbox and so on today. May be you might be excited to see moving documents across libraries.
  • Things to Consider for making drag and drop to work.
  • http://blogs.technet.com/b/wkng/archive/2012/11/07/sharepoint-server-2013-drag-and-drop-contents-to-library.aspx
  • 2013 has new ways to configure, monitor and improve search resultshttp://technet.microsoft.com/en-us/library/ee667266.aspx
  • http://www.sp2013.com.au/blogs/blobs/
  • Before going to questions, I want to show you SharePoint Movie clip which is originally pictured in Germany. Coming this Christmas!
  • Enjoy it!
  • 10 most liked features of SharePoint 2013

    1. 1. Welcome to December Omaha SharePoint User Group Meeting
    2. 2. 10 most liked Features of SharePoint 2013 Largest Health Care provider in Nebraska 74 years of service to Nebraskans >1,200 Employees 99% Dollar Accuracy of claims processed $434,000 in Wellness Grants Awarded Blue Cross and Blue Shield of Nebraska Karthik Nallajalla Software Developer BS & MS in IT
    3. 3. BCBSNE SharePoint Infrastructure • • • • Approximately 5000 site and sub sites in 2007 Migration to 2010 is in Progress Approximately 1000 site and sub sites in 2010 We use it for:       • • Intranet portal Team/Project collaboration Personal sites (my sites) File Storage Content Management is in place TFS integration Integrated BLOB storage (StoragePoint) Our farm strength (All virtualized using VMWare)  2 web front end servers  2 Applications servers  1 Database Server
    4. 4. 10 most liked Features of SharePoint 2013
    5. 5. #10 My Site
    6. 6. My Site Blocks       About Me Newsfeed SkyDrive Blog Tasks Sites
    7. 7. Naming Changes from 2010 to 2013 • My Newsfeed • Newsfeed • My Content • SkyDrive • My Profile • About me  Overview  About me  Organization  Org Chart  Content  SkyDrive  Tags and Notes  Tags and Notes > SEE ALL  My Colleagues  Followed People  Memberships  Followed Sites
    8. 8. SkyDrive Pro (document synchronization service) • SkyDrive is a online storage to save files and share with friends. • SkyDrive Pro is online storage intended for business purposes and managed by Site collection administrators. • A new “Sync” button syncs with this document library to make the documents available offline and on your desktop. (SkyDrive Pro sync client)
    9. 9. Tasks • Ability to have a single, aggregated, view of user tasks across SharePoint, Project Server and Exchange • It happens through a new SSA called “Work Management(WM)” • WM uses an hidden list in the user personal site to cache data
    10. 10. Sites • Sites tab in SharePoint aggregates all the sites you follow. • It is a one-stop sites shop or a sites dashboard. • To follow a site, click Follow button in the upper-right corner of the
    11. 11. #9 Social
    12. 12. What is social in 2013? User Profiles Following Communities Social Search Recommendations
    13. 13. User Profile • A collection of properties that describes a single • SharePoint uses these profiles to organize information based on relationships among multiple users.
    14. 14. Following • • • • People Documents Sites #Tags
    15. 15. Communities • Discussion List       • • • • Questions and Answers “Best Reply” Likes Badges Reputation Moderation Join Categories Members About
    16. 16. Social Search • Communities, conversations and status changes
    17. 17. Content Recommendations • • • • • • New web part in 2013 Part of publishing feature Search-Driven Content > Recommended Items Recommendations based how users previously interacted with the site "Users who viewed this item also viewed these items” Settings can be changed to show items from another site or list
    18. 18. #8 Sharing
    19. 19. Sharing – Challenges • Granting access to a site can be a bit convoluted  Users don’t know  what permission level to grant to other users  who all has permissions on a site  what rights they are giving people when they add them to a group • Access requests on SharePoint are very limited  can’t share with others if you are not an Owner  no way of seeing the status of their requests  Sharing is typically done for the whole site, usually the only thing people want to share is a web, list or library
    20. 20. Item level Sharing
    21. 21. #7 Mobile
    22. 22. What's new for mobile devices • Optimized mobile browser experience    Contemporary view Classic view Full screen UI Sites I follow Apps pc view Shared Documents
    23. 23. What else new for mobile devices • • • • • Device channels Push notifications Location Business intelligence content Office Web Apps
    24. 24. #6 Geolocation
    25. 25. How to make Geolocation work • Geolocation is a new field type in 2013 • Providing location details it will show the Geo using Bing maps • Map View is a new list view to show the maps Challenges with Geolocation • It cannot be created using UI • Need to have a Bing Map account • How to get it working
    26. 26. Steps for Geolocation field to work • Ways to add the field     • • • • • PowerShell Client Object Model Javascript Client Object Model Server Side Object Model <Field Type='Geolocation' DisplayName='Office Location'/> Sign up for a free developer account for Bing maps Create a key for my SharePoint site collection url Tell SP what credentials it should use for Bing How?   Property Bag on the SPWeb object called “BING_MAPS_KEY” We can update the key either by using PowerShell or Console Application.
    27. 27. #5 Content Search Web Part
    28. 28. Content Search Web Part (CSWP) • Introduced in 2013 • Content is based on Predetermined Search query • Uses various styling options to display dynamic content
    29. 29. Content Search Web Part (CSWP) Why a CSWP instead of using Content Query Web Part (CQWP)? • • CSWP uses content from search crawl but CQWP uses instant content CSWP loads faster then CQWP CSWP Disadvantages: • Search crawls only the major versions of content, never the minor versions. • Some site collection administrators mark sites to not be indexed.
    30. 30. #4 Apps for SharePoint
    31. 31. Apps for SharePoint 2013 overview • SP 2013 introduces a Cloud App Model that enables you to create apps • Apps are self-contained pieces • Users can download apps from the Office Store or from their organization's private App Catalog • Options for hosting apps  Provider-hosted  Autohosted  SharePoint-hosted
    32. 32. App Experiences • Immersive App   Takes over the entire browser experience Not embedded into SharePoint site • Part App   Like a Web Part Embedded into existing pages • Custom UI Actions   Ribbon/context menu extensions Extend Office clients
    33. 33. #3 Drag and Drop
    34. 34. Things to Consider: 1. 2. 3. 4. 5. Does not work if publishing feature enabled on Site Collection It’s a MOVE operation (not a Copy) Destination Library should exist in Quick Launch Cannot move documents from another sites collections Version History is preserved if the destination library also has Versioning enabled.
    35. 35. Web browser requirements • • • • • Internet Explorer 10 Internet Explorer 9 with Office 2013 Installed Internet Explorer 8 with Office 2013 Installed FireFox latest version Chrome latest version
    36. 36. #2 Search
    37. 37. What's new in search • Search user interface improvements    Users can hover pointer on search result to preview content Users can quickly distinguish search results based on their type Result block contains subset of results that are related in a particular way • Relevance improvements     New ranking models Analysis of content and user interaction Query rules Result sources
    38. 38. What's new in search • Changes in crawling    • • • • Continuous crawl Host distribution rules removed Removing items from the search index Discovering structure and entities in unstructured content More flexible search schema Search health reports New search architecture
    39. 39. #1 Shredded Storage
    40. 40. What is Shredded Storage • Storage algorithm which shreds the binary large objects (BLOBS) such as documents into smaller chunks. • This means, if a document is changed and most shreds remain the same, SharePoint will only save the updated shreds back to the database and hook them up with the original record. • This will save lots and lots space, AWESOME!
    41. 41. Shredded Storage General Questions 1. Does this only work with Microsoft Office documents?  All the documents including PDF’s 2. Does this mean that I can turn on versioning without restriction?  No! Even shreds of data use up space. 3. Will this deal with pure metadata (property) updates?  Yes! No more wasteful copies of documents. 4. What do I have to do to use this great new feature?  Nothing! It is active by default in SharePoint 2013.
    42. 42. SharePoint Movie
    43. 43. SharePoint funny video url: http://goo.gl/4Az5C8
    44. 44. Questions ?
    45. 45. References My Sites / Social Features (http://goo.gl/4vSxvo and http://goo.gl/noyMpN) Sharing (http://goo.gl/fNqQ8I) Mobile (http://goo.gl/IF5D7v) Geo Location (http://goo.gl/WWJckX) Content Search Web Part (http://goo.gl/4Sw5Pv) Apps for SharePoint (http://goo.gl/ZOYZPQ) Drag and Drop (http://goo.gl/FyMofB) Search (http://goo.gl/PjTQKX) Shredded Storage (http://goo.gl/po2F79) Metro Style Idea (http://goo.gl/dbltvh)
    46. 46. SmART Team SharePoint User Group Leaders
    47. 47. Thank you all for attending!