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Ground Control to Major Tom | Free and Low-Cost  Virtual Communication Tools  to Enhance Your Training and  Increase Productivity
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Ground Control to Major Tom | Free and Low-Cost Virtual Communication Tools to Enhance Your Training and Increase Productivity

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Learn some of today’s hottest FREE online communication tools. A list of the 27 hottest online communication tools were recently presented at TalTech's "TechExpo 2013 - The Road Ahead" by …

Learn some of today’s hottest FREE online communication tools. A list of the 27 hottest online communication tools were recently presented at TalTech's "TechExpo 2013 - The Road Ahead" by Reciprocate's Karen Emanuelson and the Association of Florida Colleges' Adrienne Bryant. All tools are either free or low-cost.
Looking for a way to communicate between your PC, tablet and phone? Try Dropbox or Evernote.Want to show someone how to do something on the PC? Try Join.me or Screenr. Need to coordinate schedules? Try Doodle. Want a project management tool? Try Trello or Live Minutes. Need to share documents, PDFs, and videos? Try Postwire or Google Drive.
These low-cost, no-cost options will help you increase productivity, keep you under budget, and give you techniques make you more productive. Use this quick list of hyperlinked virtual communications tools to learn solutions to internal and external communications issues and strategies.

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  • 1. Ground Control to Major TomFree and Low-CostVirtual Communication Toolsto Enhance Your Training andIncrease ProductivityPresented byAdrienne Bryant &Karen Emanuelson
  • 2. PRESENTERSAdrienne BryantMember Information & DatabaseManager, Association of Florida CollegesCommitted to moving theTallahassee community forwardthrough emergingtechnologies, both social andtraditionalKaren EmanuelsonPresident,Reciprocate LLCCommitted to combining marketingvision, technology decisions andoverarching business knowledge tocreate the best ROIVirtual Communications Tools
  • 3. COLLABORATEVirtual Communications Tools
  • 4. THE ANSWER IS ALWAYS “C”You are heading up a committee of 5 trainers from across thestate. Each person has agreed to complete a section of thepresentation.To encourage collaboration you:A. Schedule weekly phone callsB. Ask each committee member to send a weekly recap emailof their section status to each committee memberC. Require everyone on the committee to use the same virtualcollaboration toolD. Start looking for a new job, ‘cuz this isn’t going to end wellVirtual Communications Tools
  • 5. COLLABORATE• Cloud Storage– DropBox– SkyDrive• Free Conferencing– Live Minutes• Task Management– Producteev– AsanaVirtual Communications Tools
  • 6. COLLABORATEVirtual Communications Tools
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  • 9. PRESENTVirtual Communications Tools
  • 10. THE ANSWER IS ALWAYS “C”You are tasked with training 25 members who work across thecountry on the latest software update.To encourage effective training you:A. Book flights to all members’ locations and plan one-on-onesessionsB. Tell everyone they need to come to your location and if theycan’t afford it, then they are just out of luckC. Decide to take your training into the 21st century and use awebinar formatD. Start looking for a new job, ‘cuz this isn’t going to end wellVirtual Communications Tools
  • 11. PRESENT• Internet Conferences– GoToMeeting– GoToWebinar• Cisco - WebEx• Presentation Tools– Prezi– Present.meVirtual Communications Tools
  • 12. Virtual Communications Tools
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  • 25. SHOW & TELLVirtual Communications Tools
  • 26. THE ANSWER IS ALWAYS “C”Your organization just switched to a new, online time managementsystem that requires each employee to log-in and update theirpersonal information. The system is a little confusing and you spendyour days fielding phone calls from confused employees. Do you:A. Book flights to all branch and plant locations and plan one-on-onesessionsB. Let them figure it out, it’s not THAT difficultC. Create short screen-shot explanation videos that you post to yourinternal website and can email to confused employeesD. Start looking for a new job, ‘cuz this isn’t going to end wellVirtual Communications Tools
  • 27. SHOW & TELL• Screenr• Jing• Screencast-O-Matic• Camtasia StudioVirtual Communications Tools
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  • 30. CONNECTVirtual Communications Tools
  • 31. THE ANSWER IS ALWAYS “C”It is your job to make sure that all employees are not violating yourorganization’s social media policies. This includes suggestions fortheir Facebook privacy settings. Do you:A. Ask all employees to be your friend on Facebook and connect toyou on LinkedIn, so you can monitor their online activities.B. Ask all employees for their Facebook and LinkedIn log-incredentials and make the changes yourselfC. Provide small-group live instruction using a conference call andscreen-sharing to allow for a highly interactive sessionD. Start looking for a new job, ‘cuz this isn’t going to end wellVirtual Communications Tools
  • 32. CONNECT• Skype• Google Plus (G+)Hangout• Join.me• StartMeeting• Google Voice• FreeConferenceCallingVirtual Communications Tools
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  • 36. ORGANIZEVirtual Communications Tools
  • 37. THE ANSWER IS ALWAYS “C”You are tasked with setting up a mandatory meeting for organizationexecutives in the middle of busy season. Because they have alreadycommitted to client meetings, they are unable to change theirschedules to accommodate you. Do you:A. Send out an email asking everyone if Friday, May 17 at 10 a.m. is agood time.B. Ask meeting attendees to email you a list of times they areavailable in the next few weeks.C. Use a scheduling tool that offers flexibility while restricting optionsD. Start looking for a new job, ‘cuz this isn’t going to end wellVirtual Communications Tools
  • 38. ORGANIZE• Meeting schedulers– Doodle– Microsoft Outlook• Project Management– Trello– Google Docs/DriveVirtual Communications Tools
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  • 44. STORE & SHAREVirtual Communications Tools
  • 45. THE ANSWER IS ALWAYS “C”You created a presentation that could be valuable to new employees orpeople in the industry.After the conference, do you:A. Breathe a sigh of relief and hope you never have to do it againB. Send the presentation out as an email attachment to allconference attendeesC. Upload the presentation to an online site, create a keyword-optimized description, and include the link in the next newsletterD. Start looking for a new job, ‘cuz this isn’t going to end wellVirtual Communications Tools
  • 46. STORE & SHARE• SlideShare• Postwire• EvernoteVirtual Communications Tools
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  • 52. THE ANSWER IS ALWAYS “C”Now that you’ve heard about all these really cool virtualcommunications tools. Do you:A. Breathe a sigh of relief and hope you never have to doanything that would require any of these toolsB. Hurry out of the room ‘cuz it’s break timeC. Make sure the presenters have your business card so we cansend you a link to the presentation and pick up a handout onyour way out the doorD. Start looking for a new job, ‘cuz, well, this technology stuffjust isn’t for youVirtual Communications Tools
  • 53. BE A HEROWe hope we shared some ideas with you that will let youVirtual Communications ToolsAdrienne Bryantwww.linkedin.com/in/abryant715adriennebryant715@gmail.com@adriennebryantKaren Emanuelsonwww.linkedin.com/in/karenemanuelsonkemanuelson@ReciprocateLLC.com@KarenEman