Apps and Tech Tools for Meeting Planners - Florida Meeting Showcase

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More than 50 applications and tech tools specifically selected to help meeting planners as they work through the Meeting Planning Cycle. Presentation at the Florida Meeting Showcase by Adrienne Bryant …

More than 50 applications and tech tools specifically selected to help meeting planners as they work through the Meeting Planning Cycle. Presentation at the Florida Meeting Showcase by Adrienne Bryant and Karen Emanuelson.

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  • 1. Presented by Adrienne Bryant & Karen Emanuelson
  • 2. PRESENTERS Adrienne Bryant Member Information & Database Manager, Association of Florida Colleges Committed to moving the Tallahassee community forward through emerging technologies, both social and traditional Karen Emanuelson President, Reciprocate LLC Committed to combining marketing vision, technology decisions and overarching business knowledge to create the best ROI
  • 3. Lifecycle of Meeting Planning Proposal Inspiration& Theme Site Selection Invitations Registration Ticketing List Mgmt Site DesignSeating Project Mgmt Time Tracking Check-In Auction Mobile Follow-Up KE
  • 4. THE RIGHT TECHNOLOGY Saves time Impresses bosses and attendees KE
  • 5. Old School New School KE
  • 6. SCHEDULING A MEETING • Doodle • Microsoft Outlook AB
  • 7. TEAM WORK • Screenr • Jing • Screencast-O-Matic • Camtasia Studio • ConferenceCalling • Speek AB
  • 8. COLLABORATION • Cloud Storage – DropBox – SkyDrive • Free Conferencing – Live Minutes • Task Management – Producteev – Asana AB
  • 9. PROPOSAL AB
  • 10. INSPIRATION AB
  • 11. ORGANIZATION AB
  • 12. SITE SELECTION • TechSpec - App Site-inspection checklists • Eventup.com • BizBash.com • Cvent.com/RFP Supplier Network • MCVenues.com AB
  • 13. INVITATIONS/REGISTRATION KE
  • 14. KE Create •contact forms •online surveys •invitations INVITATIONS/REGISTRATION
  • 15. TICKETING KE • EventBrite • EventSpot • Touchcode
  • 16. LIST MANAGEMENT KE
  • 17. EVENT DIAGRAM KE
  • 18. SEATING KE •Auto seating •Last minute changes •Guest management • Meal selection • RSVPs • Ticket type
  • 19. PROJECT MANAGEMENT/COLLABORATION • Trello - free • Asana • BaseCamp KE
  • 20. TIME TRACKING KE •Track Time •Set Reminders •Focus Time •Invoicing •Track Expenses •Integrates with 50 apps
  • 21. AUCTION KE • BidPal • 501 Auctions
  • 22. EXCITE – STARTING AT CHECK IN KE • Constant Contact • Cvent • Socialtables
  • 23. EXCITE - NAME TAGS KE
  • 24. ENGAGE AB
  • 25. EDUCATE • Hybrid Events – GoToMeeting – GoToWebinar – Cisco – WebEx – AnyMeeting.com – Skype – Join.me – Google Plus (G+) Hangout • Presentation Tools – Prezi – Present.me AB
  • 26. ATTENDEE MATERIALS • Google Docs • DropBox • SlideShare KE
  • 27. MOBILE AB
  • 28. MORE MOBILE AB
  • 29. FOLLOW UP/ANALYTICS KE • SurveyMonkey • Pathable - Online Communities • Sherpa Solutions - Wi-Fi Tracking • Scanalytics - Floor Sensor Pads
  • 30. HOLISTIC SOLUTIONS KE
  • 31. Now what? KE Needs •What technology solutions match my event’s goals? Audience •What technology solutions will resonate with my attendees? Budget •What is within my budget? Plan •Determine how all your technologies will sync
  • 32. Synchronizing Apps KE
  • 33. HOW TO KEEP UP Blogs • www.LizKingEvents.com/Blog • www.JeffHurtBlog.com • www.ConferencesThatWork.com • www.EventManagerBlog.com • http://blog.socialtables.com • http://corbinball.wordpress.com Email Newsletters • BizBash Call Sheet • SocialTables: The Insider • BizBash • Reciprocate LLC KE Magazines/Websites • Meetings and Conventions mcmag.com • Exhibit Surveys exhibitsurveys.com • Associations Now • Corbin Ball – corbinball.com
  • 34. BE A HERO We hope we shared some ideas with you that will let you Adrienne Bryant www.linkedin.com/in/abryant715 adriennebryant715@gmail.com @adriennebryant Karen Emanuelson www.linkedin.com/in/karenemanuelson kemanuelson@ReciprocateLLC.com @KarenEman KE Presentation will be available on SlideShare http://bit.ly/FMSApps13