Presented by
Adrienne Bryant &
Karen Emanuelson
PRESENTERS
Adrienne Bryant
Member Information & Database Manager,
Association of Florida Colleges
Committed to moving the
...
Lifecycle of Meeting Planning
Proposal
Inspiration&
Theme
Site
Selection
Invitations
Registration
Ticketing
List Mgmt
Site...
THE RIGHT TECHNOLOGY
Saves time Impresses bosses and attendees
KE
Old School New School
KE
SCHEDULING A MEETING
• Doodle
• Microsoft Outlook
AB
TEAM WORK
• Screenr
• Jing
• Screencast-O-Matic
• Camtasia Studio
• ConferenceCalling
• Speek
AB
COLLABORATION
• Cloud Storage
– DropBox
– SkyDrive
• Free Conferencing
– Live Minutes
• Task Management
– Producteev
– Asa...
PROPOSAL
AB
INSPIRATION
AB
ORGANIZATION
AB
SITE SELECTION
• TechSpec - App
Site-inspection checklists
• Eventup.com
• BizBash.com
• Cvent.com/RFP Supplier Network
• ...
INVITATIONS/REGISTRATION
KE
KE
Create
•contact forms
•online surveys
•invitations
INVITATIONS/REGISTRATION
TICKETING
KE
• EventBrite
• EventSpot
• Touchcode
LIST MANAGEMENT
KE
EVENT DIAGRAM
KE
SEATING
KE
•Auto seating
•Last minute changes
•Guest management
• Meal selection
• RSVPs
• Ticket type
PROJECT MANAGEMENT/COLLABORATION
• Trello - free
• Asana
• BaseCamp
KE
TIME TRACKING
KE
•Track Time
•Set Reminders
•Focus Time
•Invoicing
•Track Expenses
•Integrates with 50 apps
AUCTION
KE
• BidPal
• 501 Auctions
EXCITE – STARTING AT CHECK IN
KE
• Constant Contact
• Cvent
• Socialtables
EXCITE - NAME TAGS
KE
ENGAGE
AB
EDUCATE
• Hybrid Events
– GoToMeeting
– GoToWebinar
– Cisco – WebEx
– AnyMeeting.com
– Skype
– Join.me
– Google Plus (G+) ...
ATTENDEE MATERIALS
• Google Docs
• DropBox
• SlideShare
KE
MOBILE
AB
MORE MOBILE
AB
FOLLOW UP/ANALYTICS
KE
• SurveyMonkey
• Pathable - Online Communities
• Sherpa Solutions - Wi-Fi Tracking
• Scanalytics - ...
HOLISTIC SOLUTIONS
KE
Now what?
KE
Needs
•What
technology
solutions
match my
event’s
goals?
Audience
•What
technology
solutions will
resonate
wi...
Synchronizing Apps
KE
HOW TO KEEP UP
Blogs
• www.LizKingEvents.com/Blog
• www.JeffHurtBlog.com
• www.ConferencesThatWork.com
• www.EventManagerB...
BE A HERO
We hope we shared some ideas with you that will let you
Adrienne Bryant
www.linkedin.com/in/abryant715
adrienneb...
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Apps and Tech Tools for Meeting Planners - Florida Meeting Showcase

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More than 50 applications and tech tools specifically selected to help meeting planners as they work through the Meeting Planning Cycle. Presentation at the Florida Meeting Showcase by Adrienne Bryant and Karen Emanuelson.

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Apps and Tech Tools for Meeting Planners - Florida Meeting Showcase

  1. 1. Presented by Adrienne Bryant & Karen Emanuelson
  2. 2. PRESENTERS Adrienne Bryant Member Information & Database Manager, Association of Florida Colleges Committed to moving the Tallahassee community forward through emerging technologies, both social and traditional Karen Emanuelson President, Reciprocate LLC Committed to combining marketing vision, technology decisions and overarching business knowledge to create the best ROI
  3. 3. Lifecycle of Meeting Planning Proposal Inspiration& Theme Site Selection Invitations Registration Ticketing List Mgmt Site DesignSeating Project Mgmt Time Tracking Check-In Auction Mobile Follow-Up KE
  4. 4. THE RIGHT TECHNOLOGY Saves time Impresses bosses and attendees KE
  5. 5. Old School New School KE
  6. 6. SCHEDULING A MEETING • Doodle • Microsoft Outlook AB
  7. 7. TEAM WORK • Screenr • Jing • Screencast-O-Matic • Camtasia Studio • ConferenceCalling • Speek AB
  8. 8. COLLABORATION • Cloud Storage – DropBox – SkyDrive • Free Conferencing – Live Minutes • Task Management – Producteev – Asana AB
  9. 9. PROPOSAL AB
  10. 10. INSPIRATION AB
  11. 11. ORGANIZATION AB
  12. 12. SITE SELECTION • TechSpec - App Site-inspection checklists • Eventup.com • BizBash.com • Cvent.com/RFP Supplier Network • MCVenues.com AB
  13. 13. INVITATIONS/REGISTRATION KE
  14. 14. KE Create •contact forms •online surveys •invitations INVITATIONS/REGISTRATION
  15. 15. TICKETING KE • EventBrite • EventSpot • Touchcode
  16. 16. LIST MANAGEMENT KE
  17. 17. EVENT DIAGRAM KE
  18. 18. SEATING KE •Auto seating •Last minute changes •Guest management • Meal selection • RSVPs • Ticket type
  19. 19. PROJECT MANAGEMENT/COLLABORATION • Trello - free • Asana • BaseCamp KE
  20. 20. TIME TRACKING KE •Track Time •Set Reminders •Focus Time •Invoicing •Track Expenses •Integrates with 50 apps
  21. 21. AUCTION KE • BidPal • 501 Auctions
  22. 22. EXCITE – STARTING AT CHECK IN KE • Constant Contact • Cvent • Socialtables
  23. 23. EXCITE - NAME TAGS KE
  24. 24. ENGAGE AB
  25. 25. EDUCATE • Hybrid Events – GoToMeeting – GoToWebinar – Cisco – WebEx – AnyMeeting.com – Skype – Join.me – Google Plus (G+) Hangout • Presentation Tools – Prezi – Present.me AB
  26. 26. ATTENDEE MATERIALS • Google Docs • DropBox • SlideShare KE
  27. 27. MOBILE AB
  28. 28. MORE MOBILE AB
  29. 29. FOLLOW UP/ANALYTICS KE • SurveyMonkey • Pathable - Online Communities • Sherpa Solutions - Wi-Fi Tracking • Scanalytics - Floor Sensor Pads
  30. 30. HOLISTIC SOLUTIONS KE
  31. 31. Now what? KE Needs •What technology solutions match my event’s goals? Audience •What technology solutions will resonate with my attendees? Budget •What is within my budget? Plan •Determine how all your technologies will sync
  32. 32. Synchronizing Apps KE
  33. 33. HOW TO KEEP UP Blogs • www.LizKingEvents.com/Blog • www.JeffHurtBlog.com • www.ConferencesThatWork.com • www.EventManagerBlog.com • http://blog.socialtables.com • http://corbinball.wordpress.com Email Newsletters • BizBash Call Sheet • SocialTables: The Insider • BizBash • Reciprocate LLC KE Magazines/Websites • Meetings and Conventions mcmag.com • Exhibit Surveys exhibitsurveys.com • Associations Now • Corbin Ball – corbinball.com
  34. 34. BE A HERO We hope we shared some ideas with you that will let you Adrienne Bryant www.linkedin.com/in/abryant715 adriennebryant715@gmail.com @adriennebryant Karen Emanuelson www.linkedin.com/in/karenemanuelson kemanuelson@ReciprocateLLC.com @KarenEman KE Presentation will be available on SlideShare http://bit.ly/FMSApps13

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