Construction Management Software

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Xpedeon is updated and easy to use software with different useful modules for construction industry.

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Construction Management Software

  1. 1. Software Solutions for the Construction IndustryReportingDecision-makingOperationsPerformanceACCELERATETransparencyIntegration TechnologyInformationLEVERAGEProjectsProcessesCostsResourcesCONTROL
  2. 2. EXPERTISE AND EXPERIENCEWeshareyourexpectationsConstruction companies necessarily contend with factors likeremote project locations as well as unique conditions andprocesses with varying project life cycles and risk factors.Today these enterprises are increasingly pragmatic about theirinvestment in new technologies. They demand systems whosereturn on investment can be demonstrated beforeimplementation. Further, they insist that delivery be on time, ontarget, andwithinbudget.To deliver on these expectations, Algorithms has investedsignificantly in developing the Xpedeon suite of applications andbringing together a team of consultants who have an in-depthknowledge of the industry. Our construction industry expertsand cutting edge technologies, partner with you to achieve yourlong-term goals expressed in terms of performance, profitability,and ROI.YOUR BUSINESS IN FOCUSAlgorithms Software is an internationalenterprise focused exclusively on providing softwaresolutions for the Construction industry. Our offices in UK,India and the Middle East facilitate close customerinteraction and ensure that sales, training, service, andsupportarealwaysathand.We are renowned for our strong customer-centric ethosand rock solid fundamentals. Our customers andemployeesperceiveusasacompanythatoffersknowledgeandvalue,withastrongsenseofintegrity.The Company10,000+usersworldwideAlgorithms has delivered software solutions supporting both pre andpost contract activities, from estimating to final account. By virtueof our focus, expertise and experience; we are positioned to partnerour clients strategically, providing high quality, innovative, and cost-effectiveintegratedsoftwaresolutions.Our success, while reflected in our growth, is measured ultimatelyby the capability, spirit, and effort of our people. Algorithms willcontinue to build the resources and expertise most critical to ourclients across the globe.
  3. 3. EnablingrapidsolutiondeploymentXpedeon addresses the needs of a complete spectrum of companies, rangingfromregionalenterprisestolargemultinationalorganisations.Powerful features enable you to configure the system to address your needstodayaswellasprovideyouwithacapabilitytoadaptforfuturechanges.Xpedeon can be implemented as an integrated system or as individualmodules.Future-proofyoursoftwareinvestmentThe application is built on a state-of-the-art, multi-tier architecture andoperatesonthelevelofhardwareyourequire.It provides seamless migration from your existing hardwareinfrastructure to newer, more powerful machines as your organisationandusercountgrows.Xpedeon enables you to connect across geographical locations – headoffice, branches and construction sites – bringing them all onto acommonplatform.KeepingitsimpleThe simple and intuitive user interface facilitates quick data accessand entry.The software adapts to your unique way of doing business to themaximum extent possible – you can develop your own or modify existingreports,customisescreenlayoutsanddocuments.Comprehensive drill-down facilities enable you to reach sourcedocumentseasily.CONFIGURABLE AND CUSTOMISABLEUNEQUALLED USER INTERFACESCALABLEPOWERFUL DESIGNRobustplatformXpedeonsupportsmultiplecompaniesandmultiplecurrencies.Standardresourcelibrariesmakedataentryandreporting,quickandeasy.The centralised database ensures that the entire organisationis on the samepage – from site staff, to core operational personnel, and through to themanagementteam.Thesoftwarerunsonseveralindustry-standarddatabaseplatforms.Easy-to-use field templates empower you to add custom fields easily, withoutanysoftwarechangeortechnicalassistance.Xpedeonsupportsseamlesssingle-clickintegrationwithotherapplicationssuchasMicrosoftOffice®.Xpedeon aims to help users succeed andprosper in a dynamic and ever-changing businessenvironment. Driven by the fast pace of change,itseekstoadaptthewayinformationismanagedand shared to address the challenges of thefuture. Xpedeon provides access to consistentand accurate information across functionalboundaries in order to help companies executeprojects, whilst eliminating the need forduplication of information and manualreconciliation.The Software
  4. 4. ReducingtimetoproficiencyTraining is the cornerstone of any software implementation. Withthat in mind, our goals are always the same – increasingorganisational adoption, boosting ROI, and reducing time-to-proficiency.Step-by-step guidance at every stage results in a smooth transitionfromlearningtousingthesoftware.Technical excellence backed by a genuinecommitment to your businessWe know that when you need help, you want it delivered byskilled professionals who understand your business. You wantyourissuesresolvedquicklyandeffectivelybypeopleyoutrust.Our support engineers have years of experience which extendsacross the spectrum of business-critical applications andoperating platforms. Whatever the challenge, we have an expertwho is highly qualified to give you the focused assistance yourequire. That’s peace of mind you can count on – anytime,anywhere.An effective balance of industry know-how, experience,andsoftwareexpertiseWe’ve put together a consulting team that can meet your mostcrucialdemands–fromstrategicplanningtoapplicationintegrationand solution configuration. Our team has consultants with skillsranging from deep industry know-how to enterprise businessstrategy. When you turn to Algorithms Consulting, you can expecta unique blend of industry experts, business discipline, anddeploymentproficiency.We deliver solutions, not just a software product. That’s why weimmerse ourselves from the very start to understand yourprocesses, unique challenges, and constraints. Then we apply ourknowledge and experience when and where appropriate tointegrate our solution in a way that fulfils your organisation’sneeds.CONSULTINGSUPPORTTRAININGWhen you invest in a business solution fromAlgorithms, you’re supported by best of breedservices to ensure that you realise return on yourinvestment. Whether you need consulting,training, or technical support, our professionalservices team will help you make the mostappropriate implementation and deploymentdecisions, accelerate time to proficiency, andkeepyourcompanyrunningsmoothly.The People
  5. 5. www.xpedeon.comOverview Software Solutions for the Construction IndustryXpedeon supports a host of capabilities to control all critical functions related to the Construction industry. With features to control multiple processes,projects,resources,andcost; thesoftwareimprovescoreoperationsacrosstheentireorganisation.CONTROLLeverage information and technology to derive superior results in the most efficient and cost-effective manner.The software enables you to leverage integration and transparency of information, across functional andorganisationalboundariesandensuresthattherightinformationisavailabletotherightpeopleattherighttime.LEVERAGEAccelerate decision-making, reporting, and performance by improving every aspect of day-to-day activities. Comprehensive reporting and drill-down to userentryapplications,giveyouinstantvisibilityintoreal-timedata.Ultimately,thiswillaccelerateyoursuccessrate,andensurethatyoualwaysstayontop.ACCELERATEFixed AssetsProcurementInventoryBudgets& CVR28.32115.2016.0017.3504.2514.2518.2547.5014.25122.0058.2014.00119.2021.2038.20EstimatingSubcontractingContractManagementPlantETOManufacturingTimesheet& PayrollFinancialAccountingSales &CustomerCare
  6. 6. Featureswww.xpedeon.com Algorithms Software.Project Content ManagementTechnologyDatabaseReporting••••••••••••••••••••••••Create,distribute,retrieve,andrespondtoalldocumentson-line.Scan,index,andfilecontentintoaspace-savingelectronicarchive.Enable transfer of electronic files between departments throughcollaborative workflow processes. Specify the route it takes and thepeoplewhocanview,edit,andapproveit.Improve file management through robust version control and cross-referencingbetweendocuments.BuiltontheMicrosoft.NET®PlatformonascalableN-TierarchitecturewithanNLBclusterresilientapplicationserver.Supportforindustrystandarddatabaseplatforms.Employson-the-wiredatacompressionforefficientWANdeployment.IntuitiveGUIfront-endwithpresentdaylookandfeel.Multi-company.Multi-currency.Standardisation of centralised libraries for resources, suppliers,subcontractors,etc.Userselectabledecimalplacesforcurrencyandinventoryunits.Hugebankofpre-definedready-to-runreports.Easycustomisationofexistingreports.Quickandeasyreportwriterfornewreports.Advancedsearchingandsortingcapabilities.Multi-dimensionalanalysistoolssuchasPivotTables.Incorporationofcompanylogos.Screenpreviewfeature.Exportofreportsasspreadsheets,HTML,andPDFfiles.Emailandprintdirectlyfromthescreen.Comprehensiveaudittrailmaintenance.E-BusinessGatewayforintegrationwithexternalsystems.Informationsharingacrossusers,locations,andmodules.Security and ApprovalsUser InterfaceWeb Enablement••••••••••••••••••••••••Rolebasedscreenandreportpermissions.Abilitytoflexiblyassignrolestoindividualusers.Permissions at company, branch, project, module, document type, andactionlevel.Supportforencryptedpasswords.Approval criteria based on company, branch, project, module, anddocumenttype.Automatic routing of each document for approval based on pre-definedsequenceofusersorvalueofdocument.InstantlyviewsecuritydetailsusingtheSecurityInterrogator.Customise screen layouts, field and module names, and documentformats.Searchingandsortingwithinallgrids.Exportofgriddataintospreadsheets,HTML,andPDFfiles.Importofvariousdataintensiveformsfromexternalsources.Manualorsystemgenerateddocumentnumbering.Hotkeysforrapiddataentry.In-depthonlinehelpandmanuals.Easy access to a 360° view of all related information – drill down toSourcedocumentsormoveforwardtoNextActiondocuments.Flexibilitytoadduserdefinedfieldsinvariousdocuments.Emailandprintdocumentsdirectlyfromentryscreens.Attachmentofnotesanddocuments.Management of documents through statuses for finalisation, approval,andnextactioncompletion.Document routing through an inbox-based approach for review andaction.Abilitytodefinepre-finalisationchecksforeachdocument.Userinterfaceconsistentwiththecoreapplication.Subjecttofullcontrolandsecurity.Webbrowserinterfaceforprojectsitespecificfunctionalities.Overview
  7. 7. Software Solutions for the Construction IndustryEstimatingwww.xpedeon.comACCELERATE BID PROCESSINGXpedeon Estimating provides a powerful, flexible, and easy-to-use environment for estimating bids. It implements industry best practices for estimating andenhancestheefficiencyandaccuracyofyourbiddingprocess.With customers demanding quicker responses, there is a great need to ensure that minimum time is spent on searching for information and entering data.Xpedeon provides a host of capabilities that are designed to do just that. The system reduces time and effort spent on data entry by providing various user-friendlyfeaturessuchasautomatedimportoftheBillofQuantity,centralisedlibrariesforresourcesandresourcerates,etc.Repetitive work is eliminated by using smart copy and paste facilities within and across bids, or from libraries and standard templates. Handy features likeFind,GoTo,Filters,Multi-select,andUpdatefurtherreducemanualeffort.CONTROL ACCESSWith a crucial requirement to maintain a high-level of confidentiality in the bid management process, the estimating department needs to ensure thatcomprehensive security mechanisms are in place. This is achieved by Xpedeons security system which allows you to specify users who can work on a bid.Further, functions can be linked to users to restrict who works on which area of the bid. Encrypted passwords help maintain an additional level of security,thusmaximisingdataconfidentiality.LEVERAGE BUSINESS INTELLIGENCEXpedeon offers you a powerful reporting environment.BusinessIntelligencereportingtracksandevaluatestheprocessofwinningbusinessandextendingthebusinesspipeline.Itprovidesyouwithasolidanalysisof your forecast pipeline- the wins, losses, problem areas, top performing divisions,estimators, and a host of other valuable analysis.The system offers youa where you stand status against what you want to achieve target by allowing you to analyse data across bids on various parameters such as Status(wins,losses,inprogressbids),Estimator,DateRange,Client,Divisions,ContractType,andsoon.Operational bid-specific reports range from Priced BoQs, Summary and Collection sheets to Build-upandResourceCostAnalysis.Price ComparisonBill of Quantities
  8. 8. www.xpedeon.com Algorithms Software.Features!!!Collaborativeestimatingcapabilitiesallowmultipleestimatorstoworkonasinglebidwithoutoverwritingorlossofdata.Whetheracompanyhasasmallgroup of estimators or large divisions, Xpedeon can scale-up or scale-out, depending on the organisation’s needs. Xpedeon can support an organisation’spresentneedsandscaleasitgrows.Easily ‘Check Out’ bids onto notebooks and use all system features while offline. Using thisfacility,estimatorscanalsocarry-alongthebidformeetingsandnegotiations.Seamlesslysynchroniseallchangesonre-connecting.Forsingleuserestimates–usethefullcheckoutfeaturetorestrictaccessofotheruserstoaread-onlymode.Formultipleestimatorsworkingonvariousaspectsofthebid–usethepartcheckoutfeaturetograntaccessatthebillleveltoindividualusers,thusenablingconsolidationofinformation.Mobile estimating features aid users in working offline.Collaborative Estimating!!!!!Select resources from a centralised library of labour, plant, material, trade, and indirect costs. Additionally define bid-specific ‘custom’ resources bysimplyenteringadescription.Easily‘clone’anexistingresourceandmodifyit.Maintaindefaultratesformaterial,labour,andplantresourcesforeachgeographicalregion.Createstandardlibrariesofitemsandtheirbuild-ups.Createcompositeresourcessuchascrewsandgangscomprisingmaterial,labour,andplantandusethemdirectlyinthebuild-up.Centralised Libraries for Resources, Rates, and Items!!!!!!!!!!Operatemultiplewindowssimultaneously,toworkconcurrentlyonvariousaspectsoftheestimate–bills,BoQs,item-buildup,enquirypackages,etc.Identify exceptions such as items with zero rates / no build-up / zero rates in the build-up / zero quantities / containing certain or a combination ofresources,etc.throughpowerfulsearchcapabilities.ExpediteBoQentrybyimportingdatafromCSVortextfiles.Additionally,copybuild-upsfromstandardlibrariesorenterthemdirectlyforthebid.Entertake-offsforindividualitemsquicklythroughuser-friendlyDimensionSheetEditors.CreateandlinkuserdefinedflagstoBoQitemsandentercommentsforindividualitems.Itemscanbesearchedbasedontheseflagsandcomments.DefineresourcebuildupofitemsasConstants(consumptionperunit)orOutput(productionperunit).Easily change resources rates for a bid using the various features provided. Changes effected while pricing result in instant recalculations without theneedforexplicitrefreshes.Xpedeoncalculatesbidvaluesinreal-time.Theapplicableregionalresourceratesareautomaticallyappliedresultinginrapiditempricing.Flexibly define negative or positive adjustments as percentages or values for each resource type. These can be applied to an individual item, to a bill, or totheentirebid.Enter multiple markups as percentages or amounts to calculate indirect cost, overhead, or profit for selected or all items. Additionally enter markups on aper-subcontractorbasis. Youcanalsolockthepriceofanitemtoensurethatchangesarenotmadeaccidentally.Pricing!!!!Streamlinetheentirecycle–fromfloatingenquiriestoreceivingquotations,adjudication,andinclusioninabid.Usetheintegratedfaxingandemailingcapabilitiestosendenquiriesattheclickofabutton.Createenquirysubcontractpackagesflexibly.ManuallyselectBoQitemstobeincludedinapackageorletthesystemauto-createpackagesbasedonthetradeoftheitem.Quickly select and link materials from the master, to an enquiry material package. This is particularly useful when you have different suppliers providingdifferentclassesofmaterials.Enquiries and Price ComparisonsEstimating
  9. 9. Software Solutions for the Construction IndustryBudgets& CVRwww.xpedeon.comAsoneofthehighestriskindustries,constructioncompaniesneedtomonitorprojectscostsatalltimessothatcontractsdonotgooutofcontrol.Inresponsetothisrisk,Xpedeonprovidesatop-of-the-lineBudgets&CostValueReconciliation(CVR)systemthathelpscontractorstomonitorandcontrolcosts.The Budgets & CVR system in Xpedeon brings together the established totals for cost and value to illustrate the profitability of a contract – on an onlinebasis. It ensures that contract profits shown in company accounts are accurate and are supported with complete details of all transactions andreconciliations.Xpedeon CVR contains the initial tender figures and expected profit, forecast figures at completion for value and profit, the current payment applications bythecontractor, thecurrent certifiedvalue,anaccountofanyadjustmentsorprovisionstothecertifiedvaluation,thecosttodateattheaccountingperiodinquestion, and the cash received to date including the retention deducted and certified sums unpaid. Such information facilitates a complete assessment ofthefinancialpositionoftheproject.CONTROL RISK THROUGH COST & VALUE RECONCILIATIONXpedeon’s Budgets and CVR system provides ready access to all costs incurred for each project being completed. This allows users to examine each costincurred,findoutwhyithappened,anddeterminehowitcanbecontrolledbetterinthefuture,therebycontributingtobetterongoinglevelsofprofitability.Userscan‘drilldown’toviewdetailedinformationonoriginatingtransactions.Comparisons of actual figures with estimated costs identify projects and individual expenses that are over running budget or forecast, so that the team cantakecorrectiveaction.ACCELERATE REPORTING FOR EFFECTIVE PROJECT MANAGEMENTCommitment recognition helps close the gap between budget and actual’. Despite their best efforts to control costs, companies are prone to budgetoverrunsowingtotimelagbetweenwhenafinancialcommitmentismadeandwhencostisaccrued.LEVERAGE COMMITMENT & ENCUMBRANCE RECOGNITION TOMINIMISE BUDGET OVERRUNSTraditional cost control mechanisms attempt to measurebudget vs. actual spending. As a result, many cost controlmechanisms only measure budget vs. paid. This can overstatebudgetbalancesandleadtooverspending.Commitment recognition in Xpedeon reflects the allocation ofbudgetary resources when they are committed instead of whenthey are accrued, providing financial information earlier than’budget to actual‘ reports and preventing budget overruns.Typical commitments include purchase orders, subcontractworkorders,monthlywages,andsoon.An encumbrance is the fulfilment of the provision made in thebudget for a commitment. Xpedeon tracks encumbrances tohelp avoid overspending on the budget. Encumbrances togetherwithcommitmentspredictthenetmarginatprojectcompletion.With encumbrances, the actual gain or loss for the project isknowninreal-time.WIPCost, Margin, & Gain / Loss
  10. 10. Featureswww.xpedeon.com Algorithms Software.Initial Project Budget Creation!!!!Seamlesslyconvert estimatesfor jobsawardedinXpedeon Estimatingto the project budget. The linkbetween cost codes and resources ensures that thebudgetisdisplayedasperthecostcodestructure,foreachitemfromtheBillofQuantity.Importthebudgetfromspreadsheetsorotherexternaldatasources.Enter the budget directly into the system. Incrementally define a work breakdown structure for the project and define the cost estimates at each level.Addtothebudget,asandwhenrequired.Optionallybreakdowntheprojectstructureintophases,blocks,andplotsanddefinethebudgetforeachcostcodeattheselevels.Cost Capture and Analysis!!!Job costing is continually and automatically updated from all other modules in real-time. Seamless integration ensures that every expense, from monthlywagesandpurchaseorders,toinvoicesandjournals–isreflectedintheprojectscommittedandactualcost.Costs are captured for each cost code, CVR heading, and prime activity; based on the options selected for each project. If phases, blocks, or plots aredefined,costsarecapturedattheselevels.XpedeonensuresthatthecosttodatereportedontheCVRmatchestheproject’sCostLedgereliminatingtheneedformanualreconciliations.Client Instructions (Variations)!!!Instructions issued by the client impact the budget automatically. Xpedeon differentiates between instructions based on their approval status. For eachcost code, users can view the initial budget, changes to the budget due to instructions approved by the client, and changes to the budget due toinstructionspendingapprovalfromtheclient.Increase or decrease budget values for individual cost codes by entering journals. These automatically impact the project margin. Audit trails for suchchangesareavailableatallpoints.Transferbudgetprovisionsbetweencostcodeswithcompletetraceability.Work-In-Progress Calculation!!XpedeonautomaticallycalculatestheWIP,over-billingandunder-billingforaproject,basedonthepercentagecompletionmethod.Thesystemautomaticallycreatesaperiod-endaccountingjournaltorecordtheWIPbasedonaconfirmedsurveyor’sCVRfortheproject.!!!Define an unlimited number of Cost Codes for the organisation, with complete flexibility. Trades, materials, labour, plant, and indirect costs are linked tocost codes. The project budget is assigned for each cost code. All cost transactions are captured for a project and cost code. Thus, each cost code has abudget,costtodate,andcostatcompletionalongwithbudgetvarianceanalysis.Cost codes can be summarised at two levels – ‘Cost Heads’ and ‘CVR Headings’. A combination of these two allows users to view a comprehensivecosting of a project. For example, cost heads could represent cost categories such as material, labour, and plant; and CVR headings could be defined todifferentiatebetweenpreliminarycosts,directworks,andindirectexpenditures.Budgeting can additionally be done based on the type of work. These headings are user defined and are called ‘Prime Activities’. For each prime activity,thecosttodateiscapturedincompletedetail.Budget SetupBudgets & CVR
  11. 11. Software Solutions for the Construction IndustryContractManagementwww.xpedeon.comCONTROL CONTRACT EXECUTION AND CHANGESTake complete control of all aspects of your contracts – whether big or small. Easily maintain terms and conditions, payment schedules in formats of yourchoice,on-accountandprovisionalpayments,retentions,advances,materialsonsite,sundries&contras,andstatutorytaxation.Control contract scope by tracking changes through ‘Variation’ management. Xpedeon provides complete visibility of all changes to scope, types of change,theirstageofapprovalandthecostandrevenueimpactonthecontract.TheContract Management moduleiscloselylinkedwithother Xpedeon modules– Estimating,Budgets& CVR, Subcontracting,Accounts Receivable, etc. –ensuringthatinformationflowinginandoutisrelevantandup-to-date.XpedeoncanelectronicallyimporttendersfromtheEstimatingsystemtotheContractManagementsystem,andconvertthesetendersintocontracts.The module integrates with the Budgets & CVR module, so that the Cost at Completion (including Margin) is always in perfect sync with the revisedContractSum.Ifvariationsexistforacontract,theCVRalwaysreflectsthevalue–takingintoaccountallvariationsrecorded,thuscompletelyeliminatingdiscrepancies,andanymanualupdatestotheCVR.AcloselinkwiththeAccountsReceivablemoduleletsyoureviewcompletetransactiondetailsandhistoryofacustomer.Youcanviewup-to-the-minutedatasuchascurrentbalance,lastactivities,transactiondetails,anddetailedstatisticsforeachcustomeraccount.LEVERAGE INTEGRATIONMakethemostofthehighperformancereportingcapabilitiesofXpedeon;toscrutiniseeverybitofdataandgaininsightintoallaspectsofacontract.Examine the Corporate Order Book on various factors across contracts – line of business, branches, regions, or customer. View complete details of billing –know what is applied for payment, what is certified, and what is received. Analyse what is remaining; i.e. what is not billed for existing contracts. Analysevariations and their characteristics across contracts or their impact within a contract. Comprehensive retention control provided by the system helps you toapplyforreleaseofretentiondeductedonexpiryofthedefectliabilityperiod.Report outputs can be tailored to include the data you want; your companys logo, payment terms, and any other information. The Drill-Down feature letsyouinterrogatedatadowntothecoretransactionlevel.ACCELERATE REPORTINGContract Register
  12. 12. Featureswww.xpedeon.com Algorithms Software.Variation Management!!!!!!!Recordandpricevariationseasilywithcomprehensivetrackingandcontrol.On entering a variation, the system automatically updates the cost budget as well as the margin for the project, showing users the impact of the same onthe‘CVR’andon‘CostatCompletion’.EasilyentervariationsinaStagePaymentMatrixformat.Trackactivitiessuchaswhologgedavariationanditsmovementthroughthelifecycle.Linkcontractvariationstosubcontractinstructionsincaseofback-to-backsubcontracts.Track and manage the lifecycle of a variation through user-definable statuses. Create statuses such as Draft, Instruction To Proceed, PendingApproval,Approved,Rejected,andsoon–asrequiredbytheorganisation.Manage variations effectively by classifying them under user-definable categories such as Drawing Changes, Architects Instructions,Reworks, and so on.Contract Setup!!!SeamlesslyconverttenderstocontractsfromXpedeonEstimating.Defineoneormorecontractsperproject,basedonthenumberofbillablepartiesforaproject.Usevariouscontractsmodelsasrequiredforaproject,suchas:RemeasureContracts:CreatetraditionalBillofQuantity(BoQ)basedcontracts.Optionallystructuretheitemsunderbillsandsub-bills.LumpsumContracts:Easilycreatecontractswithmilestonebasedpaymentschedules.Staged BoQ Contracts: Define stages of payment for BoQ items at the bill or sub-bill level. Stages for payment can be defined based on quantity, rate,oruser-defineddistribution.HybridContracts:Combineanyoralloftheabove-mentionedcontracttypestocreatehybridcontracttypes.Alternatively,importcontractsfromexternaldatasourcessuchasspreadsheets.Stage Payment Matrix (Tick Sheet): Flexibly define a matrix as the payment schedule. Create stages as rows and use plots (salable units) or userdefined dimensions as columns. User-friendly methods to distribute the stage amount across columns help eliminate manual effort. Colour coding ofcellsletsyoudistinguishvisuallybetweenwhathasbeenclaimed,certified,andpaid.Multiplestagepaymentmatricescanbeenteredforacontract.66666!!!!Enter contracts in any currency – either the company’s corporate currency or anyothercurrency.Manage contract terms such as Retention, Discount, Defect Liability Period,Advances,PaymentTerms,etc.Xpedeon displays the ‘Contract Sum’ for each contract in real-time. Importantcontract parameters such as ‘Original Scope’, ‘Variations’, ‘Revised Contract Sum’,‘BilledtoDate’,and‘RemainingOrderBook’areavailableattheclickofabutton.Xpedeon allows users to define the contract value by phase, block, and plot (salableunit). Expenses are also captured based on these parameters, ensuringcompleteintegrationwiththeBudgets&CVRmodule.Bill of QuantitiesContract Management
  13. 13. Order Totals Per ProjectProcurement Software Solutions for the Construction Industrywww.xpedeon.comXpedeon provides instant visibility into real-time financial and operationaldatahelpingyoutomanageyourbusinessmoreeffectively.Comprehensive reports include spend and procurement analysis, supplierperformance analysis, order analysis, and historical trends - empoweringusers with vital information when they need it.Interrogate the data using advanced Drill-Down capabilities that allowuserstoseethe‘Source’and‘NextAction’documentswithasingleclick.Know whom you haveordered from, how much you have ordered, how much is received, howmuch is invoiced, how much is balance, and that all costs are correctlydistributed.ACCELERATE DECISION-MAKINGUsers have real-time access to Inventory and Accounts Payable records, enabling them to make more informed purchasing decisions.OrderingitemsautomaticallyupdatescommittedcostsintheBudgets&CVRmodule,makingsurethattheprojectiswithinbudget.Two-way matching ofthepurchaseordertoinvoicesorthree-waymatchingoftheorder,goodsreceipt,andinvoice,avoidsover-billingandensurescontroloverthecompleteorder-to-payprocess.LEVERAGE INTEGRATIONCOMPLETE & MANAGEMENTCONTROLCONTROLXpedeon tracks each step of the procurement lifecycle – from creating a supplier record to issuing purchase orders and certifying invoices. Itautomates tedious and time-consuming purchasing tasks thereby expediting the procurement process.Order Totals Per SupplierSuppliersRecordsReceiveRequisitionsSendEnquiriesIssue PurchaseOrdersConsolidate& TrackRequisitionsReceiveQuotationsIssueCall Off OrdersCompareQuotationsApprove &RecommendQuotationsProcurementEnquiriesRequisitions OrdersAccounts PayableReceive InvoicesBank & CashMake PaymentsBudgets & CVRCommitment &EncumbranceInventoryReceive GoodsSupplierManagement
  14. 14. Featureswww.xpedeon.com Algorithms Software.Supplier Management••••Xpedeon supports the entire supplier management lifecycle – from initial supplier registration and assessment to ongoing performance measurementand monitoring.Comprehensive supplier records are maintained including certifications, turnover, insurance, health and safety policies, grades, environment andsustainabilityrecords,bankaccounts,performancedetails,paymentterms,etc.Lifetimehistoryofpurchasesprovidestotalprocurementanalysisonfactorssuchaspurchasecategoryandresource.A single point supplier card allows users to view all information relating to the supplier in one central location – from advances paid and orders placed todeliveriesdueandinvoicespendingpayment.Procurement Planning•••Forecast,plan,andscheduleforeachprojectbycreating‘procurementpackages’.Improve departmental efficiency by real-time tracking of the scheduleagainstmilestones.Ensurethatprocurementisdonewithinbudgetandonschedule.Requisitions•••••Streamlinetherequisitionprocessandmanagekeydataandinformation.Allowrequisitioningformaterialsandcapitalitems.Consolidaterequisitionstoincreasebuyingandnegotiatingpower.Viewtheremainingbudgetattherequisitionstageitselftoensurethatprocurementsarewithinthebudget.Trackandfollow-uponrequisitionsraised,getcompletevisibilityonorderscreatedandquantityreceivedagainsteachrequisition.Enquiries, Quotes, and Price Comparisons•••••Invitesuppliersthatmeetthenecessarycriteria,toprovidequotes.Selectsuppliersfromthelistorcreatenew‘quote-only’suppliersfortheenquiry.Fax or email enquiries in a single keystroke by using the ‘mail merge’ facility. Documents are built using templates in word processing software. These areeasilycustomisablewithyourcompany’slogo,address,text,andformatting.Withthisconfiguration,youonlyneedtocreatethetemplateonce.Trackquotationsyettobereceived.Side-by-side, line-by-line quotation analysis provides users with a complete view of quantities, rates, and payment terms, empowering you to analyse andnegotiatetermswithspeedandaccuracy.Alsoapproveandrecommendsingleormultipleitemsforasupplier.Viewthebuyinggainorlosswithrespecttothebudgetencumbrancefortherecommendation.Purchase Orders••••Orderfromtheinventoryitemslistordirectlyenter‘one-timebuy’items.Eliminateinefficiencieswithconvenientonlinepurchaseordercreationthatallowsyoutoreplacepaper-basedformsandtime-consumingmanualprocesses.Customiseandcreatevarioustypesofpurchaseordersformaximumfunctionalityandefficiency.Createindividualpurchaseordertypesbasedonfactorssuchasresourcetype,securityrequirements,numbering,location,approvals,fieldstobedisplayed,andhardcopyformats.Capitaliseonquick,error-free orderingandanumberofversatiletoolsthathelpyoumanagecall-offs,deliveryschedules,amendments,partialshipments,waivers,andduplicateorders.Price ComparisonProcurement
  15. 15. Inventory Software Solutions for the Construction Industrywww.xpedeon.comRun customisable reports to view summarised or detailed stock information, supplier performance, transfer analysis and historical trends. These reportsempower you to decide how much to buy, when to buy, and the whereabouts of stock – thus ensuring optimum utilisation of working capital in theorganisation.ACCELERATE REPORTINGCONTROL STOCKXpedeon provides transparency across the entire process – from receiving goods, to rejections, issues,returns and transfers. Automated features for frequently performed tasks and easy accessibility to thecompletehistoryofallinventorymovementincreasesuserproductivityandhelpseliminateproblems.LEVERAGE INFORMATION FOR INSTANT VISIBILITYSee what youve got, where it is, and what its worth. Whether its items in a project store or excesssuppliestransferredfromvariousjobstoyardsandwarehouses,stockquantitiesarecontinuallyupdatedby the system across multiplelocationsto give you a true inventory of items. Allcostsare tracked inreal-timeforeachprojecttoarriveatthevalueofeachinventoryitem.Accept ItemsTransfer In fromOther StoresReject ItemsStock atStoreInventoryBank & CashMake PaymentsProcurementPlace PurchaseOrdersTransfer Out toOther StoresReturn IssuedItemsStockAdjustmentIssue Items(+)(+)(+)(-)(-)(-)(+) (-)Accounts PayableReceive Invoices
  16. 16. Featureswww.xpedeon.com Algorithms Software.Multiple Stores, Inventory Items, and Units of Measurement••••Defineanunlimitednumberofitemswithuser-definedclassificationandcodingforeasylookup.Usedifferentunitsofmeasureforpurchasingandstockingforeachitem.Createmultiplestoresateachlocationandviewseparateinventoriesforeachstore.Trackandtransferstockbetweenstoreswithinandacrosslocations.Maintainanunlimitednumberofstockinglocations-centralstores,projectsstores,warehouses,yards,etc.Strong Inventory Management••••••••Tight integration of Goods Receipt Notes with the purchase / call off order ensures that the quantityreceiveddoesnotexceedthequantityordered.Itemscanbereceivedinmultiplebatchesagainsttheorder.Returnitemswhichhavefailedoninspectiontothesupplier,byenteringRejectionNotes.Issueitemsfromthestoretosubcontractorsoremployees.Trackissueofsparesandconsumablestoplant.Returnexcessgoodsissuedtothestore.Inventory integrates with Procurement, Budgets & CVR, Nominal Ledger, Accounts Payable,Subcontracting,andPlantsystemswhichhelpsimproveoperationalefficiencyandreduceinventorycosts.Matchthestockasrecordedinthesystemtothephysicalstockthroughstockadjustments.Effectivelyidentifyandtrackdeadstock.Maximisereturnsbyutilisingsuchitemsasandwhenrequired.Transferitemsbetweenstores–withinthesameoracrosslocations.Up-To-The-Minute Inventory Valuation••••View the true cost of each item. Stock valuation of each inventory item is updatedeachtimeitisaccepted,issued,returned,ortransferred–intoorfromastore.All costs of items procured – landed costs, duties and taxes, transport, and storage –areeasilytrackedandusedforvaluationaspertheWeightedAveragemethod.WeightedAverageRateiscalculatedindividuallyforeachitemateachproject.All inventory transactions – from acceptance to issue and transfer – are booked inreal-timetothenominalledger,thusensuringcompletevisibility.Summarised Stock LedgerStock Ledger TransactionsInventory
  17. 17. Software Solutions for the Construction IndustrySubcontractingwww.xpedeon.comXpedeon provides engineering and construction firms with the ability to be information-driven enterprises, where timely, accurate data is available for everyproject.Completeintegrationacrossmodulesensuresthatrelevantdataisavailabletousersatalltimeswithoutre-entryandreconciliation.On entering a work order or an instruction, the system automatically updates the budget utilisation for the project. The gain or loss arising from the workorderorinstructioniscalculatedimmediately;showinguserstheimpactofthesameontheCVRandonCostatCompletion.Valuations and payment certificates raised against work orders are booked by the system into the Cost Ledger and Accounts Payable Ledger, ensuring thataccounts ties in completely with project data. Integration with the Contract Management process ensures that subcontract exposure vis-à-vis the contractscopeisfullycontrolled.Projectmanagerscantrackmaterialsissuedandplantutilisedbysubcontractorsgivingthemtotalcontroloveroperations.LEVERAGE INTEGRATIONXpedeon offers direct insight into each and every aspect of the subcontracting process through various customisable reports. Users can manage complexworkschedulesandmakemoreinformeddecisionsbyanalysingsubcontractorperformance,workorderdetails,andhistoricaltrends.See the ‘Source’ and ‘Next action’ documents with a single click. Routing and system-drivenapprovalsanddataavailabilitycutcycletimeandimproveaccuracy.Interrogate data using advanced Drill-Down capabilities.ACCELERATE DECISION MAKINGXpedeon supports the entire subcontract management lifecycle – from initial subcontractor registration and assessment, to floating bids, issuing workorders and instructions (variations), measuring progress, receiving payment certificates, making payments, and deducting and releasing retention. Itprovidesgreatercontrolresultinginimprovedefficiency,withdecreasedprocessingtimeandadministrativecosts.Controlpointsinclude:Flaggingoffexpiredinsurancepolicies.Ensuringthatvaluationsdonotexceedtheorder.Accuratelytrackingandaccountingofretentiondeductedandreleasedtosubcontractors.Back-to-backsub-contractandinstructioncontrolforcompletelinkbetweentheclient’scontractandsubcontractors’workorders.!!!!COMPLETE CONTROL OVER SUBCONTRACTSSubcontractingBudgets & CVRCommitment &EncumbranceBank & CashMake PaymentsAccounts PayableCreate PaymentCertificatesEnterInstructionsEnter PeriodicValuationsIssue WorkOrdersCreate ApprovedSubcontractors ListSend EnquiriesReceiveQuotationsCompareQuotationsApprove &RecommendQuotationsSubcontractors’RecordsSubcontractorManagementEnquiries Orders &InstructionsValuations
  18. 18. Featureswww.xpedeon.com Algorithms Software.!!!Comprehensive subcontractor records are maintained with exception reporting and alerting. Users can track status, validity, and cover of insurancepolicies owned by subcontractors, track records of health and safety policies, quality grades, statutory environment and sustainability policies, incidentrecordsandsuchothercrucialinformation,toensurethatyouremainincompliance.Recordssuchasbankaccounts,paymentterms,registrationdetails,bonds,etc.canbeeasilymaintainedinthesystem.Xpedeonsupportsallstatutorycompliancesinrespectofregionaltaxationrequirements.Subcontractor Management!!!!!!!!Maintainanapprovedsubcontractorlistbasedonpre-qualificationcriteria,foreachproject.Invite approved / unapproved subcontractors that meet the necessary criteria, to bid for the subcontract. Select subcontractors from the subcontractorlistorcreatenew’quote-only‘subcontractorsfortheenquiry.Trackbidsyettobereceived.Xpedeonautomaticallydisplaysbidranking.Approveandrecommendsingleormultipleitemsforasubcontractorirrespectiveofwhetheritisthelowestquote.Viewthegainorlosswithrespecttothebudgetencumbrancefortherecommendation.Forecast, plan, and schedule major subcontract packages for a project. Define, target, and track various milestones leading to the award of thesubcontractpackage.Enterbudgetamountsforindividualitemsasabaselineforevaluatingbids.Fax or email enquiries in a single keystroke by using the mail merge facility. Create documents as templates using word processing software. These areeasilycustomisablewithyourcompanyslogo,address,text,andformatting.Withthisconfiguration,youonlyneedtocreatethetemplateonce.Side-by-side, line-by-line bid comparison provides users with a complete view of items, quantities, rates, and payment terms – empowering users toanalyseandnegotiatetermswithspeedandaccuracy.Markitemsasincluded,excluded,ordeclined.Enquiries, Bids, and Price Comparisons!!!Periodically track and enter actual work progress against work-ordersand/ortheirvariations.View previous, current, and total valuations for each item or stage onthedataentryscreen.Compute the periodic running account billing for the work-order.Valuation details can be used as the basis for creating paymentcertificatesandmonth-endaccruals.Periodic Valuations (Progress Measure)!!!!!!!!Customiseandcreatevarioustypesofworkordersformaximumfunctionalityandefficiency.Createindividualworkordertypesbasedonfactorssuchasdepartments,nature,securityrequirements,numbering,location,approvals,fieldstobedisplayed,andprintformats.Addcustomfieldstoaworkordertocaptureanyadditionaldata.Thesystemsupportsvariouspaymentschedules–itemised,lumpsum,andstagepaymentmatrix.Easilyreplicateinformationfromoneworkordertoanother,toavoidmanualeffortinenteringsimilardata.‘Close’or‘ClearDown’workordersoncompletionorpre-maturetermination.Entermultipleinstructionsagainstapprovedworkorders,withseparatenumberingandapprovals,securitysettingsandprintformats.Trackinstructionsagainstuser-definablestatuses.Linkinstructionstoclientspecifiedchanges.Work Orders and Instructions (Variations)Work Order ValuationSubcontracting
  19. 19. Software Solutions for the Construction IndustryFinancialAccountingwww.xpedeon.comXpedeon Financial Accounting solutions include all the core elements that construction companies require to control their finance and accounts departmenteffectively. Industry specific functionality ensures that the software maps easily to your existing processes. Advanced accounting features automate time-consumingbookkeepingtasks,therebyreducingmanualintervention,decreasingprocessingtime,andloweringadministrativeoverheads.Thesystemoffersahighlyflexiblestructureprovidingyouthescalabilitynecessarytoaccommodatecomplexbusinessneedsasyougrow.TAKE OF YOUR FINANCIAL ACCOUNTINGCONTROLThe Financial Accounting solution is seamlessly integrated with all other Xpedeon modules. Transactions such as invoices, rejections, advances, paymentcertificates, depreciation, payroll, client certificates, etc. are posted automatically on approving the document, into the correct account and ledger usingpreset user-specified rules. Users can drill-down to the source of the accounting transaction at the touch of a button providing complete transparency ofinformation.Complete integration with the Budgets and CVR module ensures that both; the accountant and surveyor have a common perspective of a projects cost andprofitability. Manual collation and reconciliation of data is eliminated because Xpedeon ensures that surveyors have access to accurate cost information asrequiredtocreateaCVRStatement,fromthebooksofaccounts.INTEGRATION FOR FINANCIAL AGILITYLEVERAGEFinancial reporting includes the data intensive tasks of collecting, analysing and summarising information, and presenting the financial performance of abusiness. Xpedeon provides insightful reporting options through which you can view all financial information for a project, branch, company, group ofcompanies,orsegment.Advancedfeaturesallowyoutochartandpivotdata,givingyouaquickandaccuratepictureofyourcompanysfinancialhealth.Evolving financial regulatory compliances require increasingly complex and comprehensive financial reporting to be in place. Xpedeon caters to this need byoffering various reports such as Trial Balance, Profit and Loss, Balance Sheet, Cash Flow, Profit Reconciliation, as well as other user-configurable financialstatementsandschedulesinlocalandforeigncurrencies.DECISION MAKING THROUGHPOWERFUL FINANCIAL REPORTINGACCELERATETrial BalanceBalance Sheet
  20. 20. Featureswww.xpedeon.com Algorithms Software.!!Definethehierarchyandreportingrelationshipswithinanorganisationbycreatingcompanies,branches(divisions),andprojectsinatreestructure.Generatefinancialreportsatanylevelofthecorporatestructure.Viewstatementsattheconsolidatedlevelorforeachcompany,branch,orproject.Flexible Corporate Structure!!Flexibly define the fiscal year and the accounting periods for each company individually. Copy the configuration across companies or enter it separatelyforeachcompany.Create separate fiscal years – and accounting periods within each fiscal year for consolidated organisation-wide reporting. Link the accounting periodsdefinedforeachcompanytotheconsolidationperiod,foraccurateroll-upreportingacrosscompanies.User-defined Corporate and Consolidation Accounting Periods!!!To support a global environment in which companies are increasingly executing projects across regions, Xpedeon supports currencies at various levels.Thecompany,itsbranches,andprojectscaneachaccountintheirownfunctionalcurrency.Further,individualtransactionssuchasordersandpaymentscanbeenteredinanycurrency.Reportscanbegeneratedinthecorporate,branch,orprojectcurrency.Gainorlossaccruedandrealisedduetofluctuatingforeigncurrencyexchangeratesareautomaticallycomputedandrecordedbythesystem.Multi-currency Capabilities!!!Define a hierarchical accounting structure of multiple levels. Users can create accountsdirectly in the nominal ledger or link control accounts to subsidiary ledgers. Group theaccountsunderclassesforsummarisationandreporting.Createaglobalconsolidationaccountingstructureforreportingacrosscompanies.Definestartandenddatesforaccountactivationtoensurethataccountsareusedonlyfortheperiodrequired,andincorrectentriesareavoided.Chart of Accounts!!!!!!!!!!!!XpedeonextendsthecapabilitiesofthetraditionalNominalLedgertoensurethatbranchandprojectwiseaccountingismaintained.The system provides several subsidiary ledgers such as Accounts Receivable, Accounts Payable, Bank, Cash, Asset, Tax, Cost, Income, Retention,Advances,Stock,Employees,etc.Additionally,configurecustomisedsubsidiaryledgersandaccountsasrequired.Xpedeonautomatestheprocessofpostingfromallsubsidiaryledgerstothenominalledger,thuseliminatingtheneedforreconciliation.Inter-company,inter-branch,andinter-projectaccountingissupportedusingspecialisedledgers.Createtemplatesforrapidgenerationoffrequentlyusedjournalvouchers.Define recurring journals. Xpedeon posts these vouchers automatically in accordance with the schedule defined and alerts the user for approval.Recurringjournalscanbeamountbasedorformulabased.Schedulereversalofjournalsonpre-specifieddates.Thesystemcreatesthereversedvoucherautomaticallyandalertsusersforapproval.Supportforimportofjournalsfromexternaldata.Xpedeoncomputesandcreatestheperiod-endaccrualentriesautomatically.Thesearereversedbythesysteminthenextperiod,savingyoutimeandeffort.Comprehensivesupportformulti-levelclosureofbooksforfiscalandaccountingperiodsensuresthataccidentalpostingstothewrongperioddonotoccur.Balancesofafinancialyearareautomaticallyrolledforwardtothenextyear,withoutanyuserintervention.Detailedaudittrailscapturedbythesystemallowcompletetrackingoftransactionsallthewaytothesource.Ledgers and Accounting Chart of AccountsFinancial Accounting
  21. 21. Software Solutions for the Construction IndustryAccountsPayablewww.xpedeon.comSeamlessintegrationacrossmodulessimplifieswork,eliminatesredundantdataentryefforts,andautomatesworkflow.AccountsPayableisfullyintegratedwiththeProcurement,Inventory,Subcontracts,Bank&Cash,FixedAssets,andNominalLedgermodules.Invoicesandpayment certificatescan be processedfaster withallvitalinformationat your fingertips.Inputdatasuchassupplierandsubcontractordetails,purchase orders and goods receipt notes, work orders and periodic valuations, advances paid and retentions held, and sundry debit and credit notes areavailabletoAPstaffattheclickofabutton.Tight integration with the Bank & Cash process ensures that all payments to be released are automatically routed to the Bank & Cash system fordisbursement.Seamless integration with the Fixed Assets system ensures that assets are capitalised without missing a single invoice. Landed costs, duties and taxes,transport,andstoragecanallbeeasilytrackedandusedforcapitalisation.LEVERAGE INTEGRATIONDetailed evaluations and analysis can be carried out on real-time financial datainXpedeon. Accurate andup-to-datedataforms asolidbasisfor fast,informed,business-orienteddecisionmaking.Reports can be flexibly customised and generated to suit your requirements.Users can explore to the furthest detail of a transaction, by using the ‘drill-down’featuretovieworiginatingdocuments.Open transactions and historical data can be viewed by generating reports suchasInvoiceRegister,PaymentsRegister,PaymentCertificateRegister,Sundriesand Contras Register, Aged Balance List, Aged Invoice Balance List, AP LedgerTrialBalance,andGRNLiabilityLedger.ACCELERATE DECISION MAKING THROUGH REAL TIME VISIBILITYXpedeon’sAccountsPayablesystemgoesbeyondrecordingandpayingbills.Through the system’s user-friendly screens, AP staff can track complete details for payables - how much, when, to whom, and the project for which a billhastobepaid.Organisepayablesbyduedate,project,supplier,itemcategories,andsoon.!CONTROL YOUR PAYABLES EFFECTIVELY!!!!Gain greater insight with a comprehensive analysis of past, current, andfutureexpenditures.Eliminate redundant and tedious tasks with features such as automatedscheduling of bills, pre-defined electronic approval workflows, and systemalertsforearlysettlementdiscounts.The system helps companies build better relationships with suppliers andnegotiate better terms and contracts. Users can answer queries promptlywith complete details and accuracy. Access to all supplier-relatedinformation is available at a single click – from advances paid and ordersplacedtodeliveriesdueandinvoicespendingpayment.Xpedeonenablesuserstomonitorcurrentdisbursementsandplanaccuratelyforfuturecashrequirements.AP LedgerAgeing Analysis
  22. 22. Featureswww.xpedeon.com Algorithms Software.General Features!!!!!Xpedeon provides complete support to transact in multiple currencies. Generate reports in the corporate, branch office, project, or supplier’s currency.Thegainorlossaccruedduetoexchangeratefluctuationsiscalculatedandpostedautomatically.Define default payment terms for each supplier/subcontractor at a master level. These are automatically updated while creating an order for thesupplier/subcontractorandcanbemodifiedifrequired.Blockandfreepayablesandsuppliersforpaymentandmaintainhistoryofsuchactions.Createproposalsandbatchesofpayablesforprocessingbythetreasury.Eliminate the risk of unauthorised payments by creating work flow rules for each document. Specify the people who can view, edit and approvedocuments, and the limits up to which they can approve documents. Further, restrict who makes payments and to whom – by defining payment groups.Youdecidewhichuserstoassigntoapaymentgroup,andwhichexternalentities(suppliers,subcontractors,etc.)canbepaidbyagroup.Procurement Invoices!!!!Customise and create various types of invoices for maximum functionality and efficiency. Create individual invoice types based on factors such as thetypeofresource(materials,assets,etc.),securityrequirements,numbering,location,approvals,fieldstobedisplayed,andhardcopyformats.APintegrateswithProcurementtoavoidoverbillingonpurchaseorders(PO)andgoodsreceiptnotes(GRN).EntertheinvoiceagainstthePOandGRNandestablish a three-way match to ensure that the quantity invoiced does not exceed the quantity received. Alternatively, enter the invoice directly againstthePOforatwo-waymatchtoensurethatthequantityinvoiceddoesnotexceedthequantityordered.Segregateinvoicesintocomponentssuchasitem,sundries,contras,VAT,withholdingtax,etc.toensurethatamountsundereachcomponentarebookedautomaticallytotheappropriateaccountandledger.Enterdebitandcreditnotesforthesupplier.Subcontract Payment Certificates!!!!!Create individual types of payment certificates based on factors such as the location of liability, security, numbering, approvals, fields to be displayed,andhardcopyformats.Select the valuations to be included in the payment certificate, if applicable for the work order. In the absence of valuations, directly enter the quantityexecutedinthepaymentcertificate.IncludeVATamountsinthepaymentcertificateitself,orusea‘VATOnlyInvoice’toinvoiceVATamountsseparately.Paymentcertificatesaredisplayedintherunningbillformat,withseparatecolumnsforcumulative,previous,andcurrentbills.Payment certificates display the following data: Advances (Paid, Recovered, and To Be Recovered), Contract Works (work executed), Extras (workexecuted against instructions), Discount, Retention To Be Deducted, VAT (labour and non-labour elements), Withholding Tax, and Material on Site(paymentandrecovery).Standalone Invoices, Debit & Credit Notes!!!!Createstandaloneinvoicesforsmallpurchasesandserviceswhichdonotoriginatefromapurchaseorderorworkorder.Adjustadvances,debitnotes,andcreditnoteswithininvoices,toimpactappropriateaccounts.Easilyaddsundriesandcontrasintheinvoice/paymentcertificate,orcreateseparatedebitandcreditnotesintheformofsundryandcontradocuments.Importdatafromexternalsources(spreadsheetandCSVfiles)tocreatesundryandcontradocuments.Accounts Payable
  23. 23. Software Solutions for the Construction IndustryAccountsReceivablewww.xpedeon.comXpedeons Accounts Receivable system goes beyondrecording invoices and receiving payments. Thesystem helps you to record and track all amountsowed to your company. You can organise and analysedues by project, client, due date, invoice type, etc.,givingyoucontroloveryourcashinflows.Thesystemhandlesthefollowing:Contract based applications and certificates forpayment.Invoicesforplanthiredouttocustomers.Standaloneinvoices.Invoices can be created flexibly and sent to clients intheformatrequired,eitherelectronicallyorasaprint.!!!YOUR RECEIVABLES EFFECTIVELYCONTROLThe AR module helps you provide a superior level of service and support to clients.Your AR staff can fine-tune customer relations by keeping track of important client-related information acrossmodules, drilling down to source transactions (originating in contract management and plant systems) for prompt replies to queries, managing outstandingbalances,andviewingthestatusofprojectsonline.It is fully integrated – with access to Contract Management, NominalLedger, Bank & Cash, and Plant modules.INTEGRATION TO BUILD STRONG CLIENT RELATIONSHIPSLEVERAGEThe system equips you to handle all internal and clientrequests for information pertaining to your contracts andreceivables.Users can interrogate invoice information using a number ofsearch parameters, such as entity (company, branch, orproject), document reference number, client, account code,invoice date, overdue period, outstanding amount, etc. In-built reports such as Invoice Register, Aged Balance List (byclient), Aged Invoice Balance List (by invoice), AR Ledger,Income Ledger, etc. aid you to operate more efficiently andmakebusinessdecisionswithgreaterinsight.REPORTING FOR EFFECTIVE MANAGEMENTACCELERATEAR LedgerAgeing Analysis
  24. 24. Featureswww.xpedeon.com Algorithms Software.!!!!!!Xpedeon provides complete support to transact in multiple currencies. Generate reports in the corporate, branch office, project, or client’s currency. Thegainorlossaccruedduetoexchangeratefluctuationsiscalculatedandpostedautomatically.Define default payment terms for each client at a master level. These are automatically updated while creating an invoice for the client and can bemodifiedifrequired.CreatecustomisedoutputformatsforvariousARdocumentssuchasinvoices,statements,applications,andcertificates.Printanddispatchinvoicesandstatementsofaccounttoyourclients;orsendthesameelectronicallyviae-mailorfax.TheAccountsReceivablesoftwareisfullyintegratedwiththeBankandCashmodule,forcompletebankreconciliation.Reviewclientstatisticsatthetouchofabutton.Viewup-to-the-minuteinformationoncurrentbalances,invoicesdue,andagingpositionsforeachclient.General Features!!!!!!XpedeonsupportsatwostageprocessconsistingofApplicationsandCertificates.Userscanspecifyforeachcontract,whetherApplicationsaretobeimplementedornot.Certificatescanbeenteredforthecontract,againstapplications.EntertheapplicationsandcertificatesasanitemisedBoQorasaStagePaymentMatrix(ticksheet).Applicationsandcertificatesaredisplayedintherunningaccountformat;withseparatecolumnsforcumulative,previous,andcurrentvalues.View the invoice details under the following headings: Advances (Paid, Recovered, and To Be Recovered), Provisional, Contract Works (work executed),Extras(workexecutedagainstvariations),Discount,Retention,VAT,WithholdingTax,andMaterialonSite.Intheabsenceofacontractscope,invoiceprovisionallyandsubsequentlyadjustsuchprovisionalinvoicingwhenthescopeisavailable.Adjustadvances,debitnotes,andcreditnoteswithininvoices,toimpactappropriateaccounts.Managing Contract Receivables!!Xpedeon automatically posts invoices created for plant hired out to clients, into the AR Ledger. It ensures that allowances and bonuses captured on thetimesheetforoperatedplantarebilledtocustomersandarenotmissed.Specialisedformattingisavailableforplanthireinvoicesbasedonthetypeofhire.Invoices for Hire of Plant to Customers!!!Createstandaloneinvoicesforsalesandservicessuchascostreversals(saleofscrap,etc.),saleofinventoryitems(trading),services,etc.Createsummaryordetailedinvoicesbyenteringindividualitemsandcalculatetaxes.Import data from external sources (spreadsheets and CSV files) to create invoices quickly. Xpedeon interfaces with other external retail trading systemstohelpyoumanageallyourreceivablesinasinglesystem.Standalone InvoicingAccounts Receivable
  25. 25. Software Solutions for the Construction IndustryBank & Cashwww.xpedeon.comPowerful Bank & Cash management is vital for the success of any business. Xpedeon offers an effective and robust solution, which gives you completecontrol over your day-to-day bank and cash related activities such as managing multiple bank and cash accounts in different currencies, handling varioustypesoftransactionssuchaschequesandelectronictransfer,recordingpaymentsandreceipts,andreconcilingaccountingandbankrecordsefficiently.The system provides you with a clear view of the total inflow and outflow of cash in your organisation. You can see which payments and/or receipts impactyourcashandbankpositionatanypoint,helpingyouintakingdecisionsforoptimumutilisation ofyourmoney.FOCUS ON CONTROL OF PAYMENTS, RECEIPTS, & RECONCILIATIONThe Xpedeon Bank & Cash process is seamlessly integrated with the Accounts Payable, Accounts Receivable, and Nominal Ledger modules, which ensuresthat all payment and receipt related accounting entries immediately get reflected in bank & cash account balances. Thus, accurate cash and bank positionsarealwaysavailableinrealtime.Xpedeonalsoprovidescomprehensivefuturecashrequirementsreportingconsideringcommitmentsmadeacrossthesystem,powerfullyassistingcorporatetreasuries in managing cash flows. This helps you to manage your capital effectively and take advantage of interest earning and revenue generationopportunities.LEVERAGE INTEGRATION FOR CASH FLOW MANAGEMENTBank BookXpedeon provides direct insight into each step involved in the Bank & Cash process through various customisable reports. You can track when cheques havebeen cleared, what transactions are outstanding, the balance is in your bank and cash accounts, how much money you have paid as advance, and throughwhichinvoicetheadvanceshavebeensettled.Thisgivesyoutheexactpositionofthemoneyinyourorganisation.Itcanbeviewedatanytimesoyoualwayshavetherequiredinformationatyourfingertips.ACCELERATE DECISIONS THROUGH ACCURATE AND TAILORED REPORTINGWhile viewing the reports, you can examine the underlying data or any supportingdocuments using the advanced Drill-Down feature. It enables you to traverseinformation from different modules of the system. Automated document routing,approvals, and real time data availability result in improved accuracy and reducedprocessingtime.Bank Reconciliation
  26. 26. Featureswww.xpedeon.com Algorithms Software.Effective Bank and Cash Management!!!!!Definemultiplebankandcashaccounts.Operateaccountsinanycurrency.Controloverdraftlimitstoreducetheriskofdefaultandlargelosses.EffectivelymanagetheissueandreceiptofPostDatedCheques.Viewcomprehensivereportingonsuchchequesandtrackwhentheybecomedue.Createpettycashaccountsandlinkthemtoindividualswithintheorganisation,thusenablingsuchtransactionstobetrackedproperly.Linkbankandcashaccountstolocationssuchasheadoffice,branches,orprojectssothateffectivecontroloverwhohasaccesstoconfidentialbankandcashtransactionsandaccountinformationcanbedefined.Receipt Management!!!!Enterbankandcashreceiptsinbatches.Onceareceiptgetsapproved,allocateittoanyoutstandingdebt,toclosethedebt.Processmiscellaneousnon-invoicedbankandcashreceipts.Comprehensivereceiptregistersaidusersinidentifyingpartiesfromwhichpaymentsareyettobereceivedforeffectivefollow-ups.Receiveadvancesfromcustomersandeffectivelytrackthemagainstacontract.Inter Company and Inter Account Fund Transfer!!Transferfundsbetweenaccounts(Bank/Cash),andbetweencompanies.Thisreducesthetimeandeffortsinvolvedininter-companyand/orinter-accountfundtransfer.Thesystemautomaticallypoststransactionsforentriesofpaymentsandreceiptsoccurringduringsuchfundtransfers.Quick and Easy Bank Reconciliation!!!!!Xpedeonfacilitatesquickreconciliationagainstbankstatementsthroughasimpletousesystem.Userscanreviewalltransactionsimpactingbankaccounts,selectindividualormultipleclearingitems,andmakenecessaryadjustmententries,incaseofdiscrepanciesbetweenthestatementandbankbook.Verifythatthecompany’sbankandcashaccountbalancesareconsistentwiththeamountsdisplayedinthebankstatementandviceversa.Keeprecordofpriorreconciliationsforreviewandreportingpurposes.Uploadbankstatementsforautomaticreconciliationofthebankbookwiththestatementprovidedbythebank.Speed up reconciliations with on-screen summaries, including payments in transit, receipts in transit, book balance, statement balance, and reconciledbalance.!!!!!!!!!Xpedeonsupportsvariouspaymentmodes–cheques,electronictransfers,etc.Paymentscanbemadeforpayroll,invoices,subcontractorpaymentcertificates,ad-hocexpenses,advances,etc.Filterpayablesbasedontheirpaymentmode.Thesystemprovidescomprehensivesupportforpartpaymentofpayableitems.Thedirectpaymentfeatureallowsforsimplifiedcashandbankexpensing,withoutanentryinaccountspayable,suchasforpayrolltaxdepositsandotherdirectpayments.Prepayagainstinvoicesthatyouhavenotyetreceivedi.e.makepaymentsinadvance.Managepettycashdisbursements.Easilymanagechequerunsandhistory.Youcanenter,edit,print,reprint,confirmreprint,reversereprint,andvoidcheques.Process payments for each vendor through bank payment notes; or process multiple payments in a Payment Batch based on the Aged Payables. Print,emailorfaxremittanceadvices.Printchequesorgenerateelectronictransferpaymentrunsforsubmission.Simplified Payment ProcessingBank & Cash
  27. 27. Software Solutions for the Construction IndustryFixed Assetswww.xpedeon.comAccurate, up-to-date, and flexible reports improve your company’s analytic capabilities and drive better business decisions. Xpedeon equips you withversatile reports that help you effectively manage your fixed assets and keep track of their depreciation, both for tax purposes and for your internal books.Youdecidewhichassetsandbookstoincludeineachreport,andhowtheassetsshouldbesortedandsub-totalled.Customisereports usingthe built-inreport writer, and use features such as pivot tablesto transform your data into strategic decision-makingtoolsthat helpyoumanageyourbusinessmoreeffectively.ACCELERATE PERIODIC AND YEAR-END REPORTING PROCESSESXpedeon’s Fixed Assets module is a comprehensive system thatequips you to accurately record, track, depreciate, and dispose offyour company’s assets with minimal effort and maximum flexibility.From procurement to disposal, all assets can be maintained, utilised,accountedfor,moved,tracked,anddisposedoffasnecessary.CONTROL THE LIFECYCLE OF ASSETS FROM ACQUIRING TO RETIRINGXpedeonsupportslinkingofalltransactionsrelatedtoassets,toanindividualasset–thusenablingthecompanytocreateaProfitandLossstatementandaBalanceSheetforeachasset.Automatic posting of accounting transactions for capitalisation,expensing, sale, retiring, cost correction, and depreciation ensuresthattheAssetLedgerisaccurateandcorrectatalltimes.Integration with Procurement and Accounts Payable records allowusers to capitalise assets without missing a single invoice. Landedcosts, duties and taxes, transport, and storage can all be easilytrackedandusedforcapitalisation.Accurately track all costs of Construction-In-Progress assetsacross all modules – Subcontracting, Procurement, and CostLedger.Capitalisetheassetoncompletion.LEVERAGE INTEGRATION FOR A‘PER ASSET TRIAL BALANCEPost -capitalisationFixed AssetsPre - capitalisationExpense AssetSell AssetRetire AssetDepreciateCapitaliseCorrectionsCostCapitaliseAssetCreate AssetProcurementOrders For AssetsPlace PurchaseAccountsReceive InvoicesPayable-Income =Internal PlantHire ChargesExternal PlantHire Charges+Expenses =DepreciationSparesConsumablesIssued& Maintenance& Repair Costs++++Gross BlockAccumulatedDepreciation-Net Book Value =Asset Balance Sheet Asset P&LPayroll ForOperators, etc.Other Expanses(Insurance,AMCs, etc.)
  28. 28. Featureswww.xpedeon.com Algorithms Software.!!!!!Control, track, and record changes that occur during an assets lifetime through a single, powerful, point-and-click asset register. Easily access thecompleteaudithistoryofanasset–fromacquiringandcapitalising,toexpensing,saleandretiring.Selectfromautomaticormanualnumberingforassets,costcorrectionsanddocumentssuchascapitalisation,sale,expensing,andretiring.Categoriseassetsbasedonuser-definedrequirementssuchasaccountingandinventoryforflexiblereporting.Track additions and deletions to the asset cost by creating cost corrections for the asset. Depreciation is calculated separately for each correction givinguserscompletedetails.Adduser-definablefieldstoenablethestorageofinformationuniquetoeachindividualasset.Powerful and User-Friendly Asset Register!!!!!!Definemultipledepreciationbooksbasedonyourtaxandaccountingneeds.Select from a list of internationally agreed depreciation methods that do not require users to add their own formulae. Select the appropriate depreciationmethodindividuallyforeachassetanddepreciationbook.Calculatedepreciation,foracompanyandadepreciationperiod,inasingle,easystep–bysimplyclickingthesavebutton.Performdepreciationre-runseasily.Create depreciation calendars as per the companys requirements. Define monthly, quarterly, or half-yearly sub-periods for each calendar for periodiccalculationofdepreciation.View both – current and forecast – depreciation details for each asset or for groups of assets. Access overall data such as gross block, accumulateddepreciation,netbookvalue,andperioddatasuchasperioddepreciationcharge,andyear-to-datedepreciation.DepreciationDepreciation RunAsset CardFixed Assets
  29. 29. Software Solutions for the Construction IndustryPlantwww.xpedeon.comManaging owned and hired plant and ensuring maximumutilisation is a key challenge construction businessesface. Xpedeon empowers you to track the availability,location, and usage of each plant - ensuring that it is notleftunder-utilisedatanypoint.The system supports multiple plant custodians,warehouses and yards. Custodians own the plant andcan deploy it at an internal project or hire it out tocustomers. Plant can also be deployed on a standalonebasisformaintenance,repairsandservicing.Easy-to-use screens allow users to track movement ofall plant – from On Hire to Off Hire – ensuring thatplantnevergetlost.CONTROL YOUR PLANT – KNOW WHAT YOU’VE GOT AND WHERE IT ISPowerful and comprehensive reports provided by the system equipyou to analyse data from every angle. From quick scheduling toprofitability, Xpedeon provides detailed reports which enable youtomakequickdecisions.Users can view costs and revenue by plant, custodian, or project.Xpedeondisplaystherentalandprojecthirechargesalongwiththecorrespondingcostforeachplant.Xpedeon tracks and displays the total hours utilised, thus givingyou the revenue, cost and profit (or loss) per hour. Apart from this,the system also records measures such as meter reading (miles /kilometers), no. of trips and so on, giving you the revenue, cost andprofit(orloss)permeasure.ACCELERATE DECISIONS THROUGH DETAILED REPORTSThePlantmoduleseamlesslyintegrateswithothermodules–fromProcurement and Fixed Assets to Inventory, Financial Accounting,Budgets & CVR, and Timesheet and Payroll. Complete integrationenables ‘Profit Reporting’ for each piece of equipment withoutduplicatedataentryand100%accuracy.Revenue generated for each plant – either through internal hirecharges or through rental to outside companies – is automaticallycalculatedandrecorded.LEVERAGE INTEGRATION FORPLANT SPECIFIC PROFIT REPORTINGAll associated costs are linked to individual plant and can be charged to the project at which the plant is deployed (materials issued such as fuel and oil) or tothecustodian(depreciation,maintenanceandrepaircosts)dependingonthetypeofexpense.CalculatePlant Hire ChargesLog PlantUsageRequest ForPlant From ExternalCompaniesRequest ForPlant From ProjectsScheduleAppointmentProcurementCreate Plant HirePurchase OrderHire ExternallyPlant DeploymentYesNoPlant On HirePlant Off HirePlantAvailablein ResourceDiary?Plant Balance SheetPlant Profit and Loss
  30. 30. Featureswww.xpedeon.com Algorithms Software.!!!!!!!Definecustodian-specificRateCatalogues.Create individual catalogues for deployment at internal projects and for rental to external companies. Catalogues with special rates for individualcustomerscanalsobeentered.Levyseparatechargesfordeliveryandpickupofplant.Hire charges are calculated separately for each plant code. Based on the option selected, the system automatically creates invoices on a completion orrecurringbasis.Userscancustomiseinvoiceformatsasrequiredbythecompany.Definehirechargesonanhourly,daily,weekly,andmonthlyrateschedulewithslabsforpartialperiods.Deployaplantcodeatdifferentratesfordifferentdeployments,asrequired.Hire charge rates can be flexibly specified at any level – category of plant, plant type, or for a plant code as required by your company. The systemautomaticallypicksuptherelevantrate.Flexible Pricing Mechanism for Hire Charges!!!!!!!!!Deployplantagainstrequisitionsreceivedfromprojectsoragainstordersreceivedfromexternalcompanies.Easilyviewplantavailabilityalongwithitscurrentlocationtoensureoptimumutilisation.Createappointmentsforindividualplantcodesagainstrequisitionsoronastandalonebasis.Additionallybookappointmentsforoperatorsrequiredfortheplantduringdeployment.Captureadditionaldeploymentdetailsbyaddingcustomfields.Logactual‘OnHire’and‘OffHire’datesofplantdeployed.Incaseofunavailabilityofinternalplant,forwardtherequisitiontothepurchasedepartmentforhirefromequipmentrentalcompanies.Deployplantonastandalonebasis,formaintenance,repairs,andservicing.Bookcarriageandcarriageoperatorsfortransportationofplanttobedeployed.Track complete usage of plant in terms of utilised hours, standby hours, and breakdown hours as well as for measures such as meter readings (miles /kilometers),numberoftrips,etc.Plant Deployment!!!!!!The powerful and graphical Resource Diary makes easy work of planning plant bookings. Itprovidescompletevisualaccesstoplantavailability,selection,scheduling,anddeployment.View existing appointments for plant and schedule new appointments in a single click.Additionally, appointments for plant operators, carriage, and carriage operators are alsodisplayedindifferentcolours.Customisethelayouttoviewappointmentsbymonth,week,orday.Achieveeffectiveforwardplanningbycreatingprovisionalbookings.Createmultipleappointmentsfordifferentplantcodesincaseofpartialavailability.Simple drag-and-drop operations let you quickly cancel, reschedule, or duplicateappointments.Complete Visibility through the Resource DiaryResource DiaryPlant
  31. 31. Software Solutions for the Construction IndustryTimesheet& Payrollwww.xpedeon.comEliminatetheadministrativeburdenandclericalerrorsresultingfrommanualtimesheet preparation. Xpedeon has a powerful timesheet interface withwhich you can easily track employee hours, leave, accruals, andadjustments.Thesystemadaptseasilytoyourorganisationsstructure;andgivesyoutheconveniencetocapturedatausingfullycustomisableforms.TAKE CONTROL OF YOUR DATATimesheettrackingmakes senseonlyifthe timesheetsare accurate andaresubmitted on time.Employees can log their owntimesheets online, or timesheet personnel can enter timesheets using massdataentryforms.Managers can compile timesheets across jobs and locations and analysethemforaccuracyalongwithdetailedjobandlabourdistribution.Xpedeon ensures accurate timesheet entry by providingeasy, fast, and user-friendly input forms.ACCELERATE TIMESHEET ENTRYXpedeon integrates seamlessly with third party payroll software.After the payroll is processed, payroll data is imported into Xpedeon with asingle click. With automatic updates to the nominal ledger and projectcosting, payments can be processed with ease; thus dramatically reducingthetimeandeffortinvestedinpayrollprocessing.Onlinetimesheets get exported into the payroll system for processing without anyduplicateentry,enablingthepayrollteamtoworkquicklyandefficiently.LEVERAGE INTEGRATIONXpedeon External Payroll SystemEnterTimesheetsCompile andValidateTimesheetsUploadTimesheetsImport PayrollCalculationsinto XpedeonTransactionsPosted intoAccountsRun PayrollProcessGenerate PayrollDocuments(Payment Certificates, etc)Total Hours Per Labour CategoryEmployee Hours Per Week
  32. 32. Featureswww.xpedeon.com Algorithms Software.Employee Records!!Maintain detailed employee records including employment history, contact details, certifications, insurance, bank accounts, performance details,paymentterms,etc.A single point employee card allows users to view all information relating to the employee, in a central location - from attendance and absence toadvancesandsalarypaid.Timesheet Setup!!!!!Createpayrollgroupssuchasstaffandlabour,asperyourcompanysrequirements.Createcustomtimesheettypesbasedonthepresentationformat,andparameterssuchasworkdrivespan.Definepayfrequenciesasmonthlyorweeklyforpayrollgroups.Set-uptimesheetinputcodesfortrackingtimepaidatdifferentrates,suchasovertimeandtime-off.Defineuserswhocanaccesseachtypeoftimesheetforcompletesecurity.Entering Timesheets!!!!!!Eliminatetime-consumingandadministrativetasksassociatedwithcollectingandenteringemployeetimesheets.Easy access to web-browser timesheets makes it simple for employees to enter time at their convenience. Alternatively, timesheet managers can entertimesheets directly into the system using rapid-entry tabbed grids or upload spreadsheet files containing timesheet data. Time-saving features includedataentryusingmnemonicsanduserdefinedformattingofthetimesheetbydayorproject/plant.Enterthetimesheetperproject.Forplantoperatorsenterthetimesheetperplant.Recordactualtimeworkedinhoursorflatamountssuchasbonuspayableagainsttimesheetinputcodes.Specify validations to ensure that time entered does not violate rules and policies such as maximum amount payable or maximum number of overtimehoursperday.Eliminate delays in the payroll process with insightful exception reporting such as missing and incomplete timesheets, as well as summarisation oftimesheetsbytimesheetinputcodesandproject.Interface with Payroll!!!!!Exporttimesheetdataeffortlesslyintothepayrollsoftware,withoutre-entry.Afterpayrollcalculation,importfiguresintoXpedeonwithasingleclick.Apportionment across projects is done by Xpedeon automatically thus giving accurate payrollcostingforeachjob.Apportionexpensesmanually,iftimesheetshavenotbeenentered.Transactionsarepostedautomaticallytotheappropriateaccountsandcostheads.Processquickandaccuratepayrollwithoutmuchuserintervention.Timesheet & Payroll
  33. 33. Alltrademarksacknowledged.Algorithms Software Pvt. Ltd.st1 Floor, Ballard House, Adi Marzban Path,Ballard Estate, Mumbai - 400001, IndiaTel: + 91 22 61917100Fax: + 91 22 61917234E-mail: info@xpedeon.comAlgorithms SoftwareP.O. Box 127686,Office No. 505 - Tiffany Towers,Jumeirah Lake Towers, Dubai, UAETel: + 971 4 4474320Fax: + 971 4 4474321E-mail: info@xpedeon.comAlgorithms Software UK Ltd.The Old Winery, Lamberhurst Vineyard,The Down, Lamberhurst, Kent, TN3 8ER,United KingdomTel: + 44 (0) 1892 893700Fax: + 44 (0) 1892 893705E-mail: info@xpedeon.co.ukwww.xpedeon.com

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