Presentation skills 9[1][1].6.06

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  • 1. PRESENTATIONS SKILLS M.S.S.VaradanOm Consultants (India) Pvt.Ltd.
  • 2. PRESENTATION Talk about the Audience Talk about the Previous Speaker Talk about the Event Talk about a Moment in History Talk about the Place Talk about the point of the Speech Objective of the Session (1) Understand the need for good presentations (2) Understand the benefits and disadvantages (3) Be aware of your own individual strengths and weeknesses & choice Your Style (4) Be aware of how to connect with the audience (5) Be able to select and use visaul aids appropriately 2C O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 3. PRESENTATION SKILLS • Qualities of a good Presenter - Professionalism - Sincerity - Knowing the subject well - Self-confidence - Empathy - Respect for the audience 3C O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 4. NEED FOR A GOOD PRESENTATION • Information Needs - New policies and procedure - New research & technical Information • Belief changing • Belief strengthening • Action Needs 4C O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 5. ELEMENTS OF A GOOD PRESENTATION • ’s of a good Presentation * Planning * Preparation * Practice 5C O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 6. INGREDIENTS FOR THE RIGHT MIX • You and the audience are clear on the aim • You understand the needs of the listeners • You know your subject well and have planned adequately • You have rehearsed • You are confident in manner and style 6C O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 7. PLANNING Ask 3 questions What does your audience expect out of this ? • What is the goal and purpose of the presentation ? • What are the results you expect to achieve from the presentation ?C 7 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 8. PREPARATION Answering the Six Questions Who is attending ? • What do they want to hear ? • Why am I doing this ? • When am I doing this ? • Where am I doing this ? • How can I put my message across ?C 8 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 9. • Who is attending ? Audience Profile - Demographic - Size, Gender Age, Sex. - Psychographic - Attitude, values, level of understanding, motivating factors • What do they want to hear ?C 9 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 10. • Why am I doing this ? • 3 questions guiding goal analysis (1) Purpose - to train, inform, persuade, entertain (2) Stake - Company’s expectations and personal expectation (3) ResultsC 10 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 11. • When am I doing this ? - Appropriate time - Time required for preparationC 11 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 12. • Where and how ? Location : Venue and other arrangements Mode of Presentation : Lecture, Briefing, Discussion Equipment and material requiredC 12 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 13. Six-step approach to preparing for a speech or presentation • Define your objective • Understand the audience • Decide what to say • Get organized • Develop effective visuals • RehearseC 13 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 14. Presentations • Talk about the Audience • Talk about the Previous Speaker • Talk about the Event • Talk about a Moment in History • Talk about the Place • Talk about the point of the SpeechC 14 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 15. Tips for Reviewing the Content of Your Presentation Make sure of the following: • Your key message supports the objectives of the presentation. • Arguments you have prepared are well developed and understandable to all members of the audience. • The content will convince the audience to agree with you. • Contrary arguments are effectively neutralized. • Include only those details that will persuade. If you are not sure about the impact of a particular detail, leave it out.C 15 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 16. Tips for Adding Interest • Variety in pitch, • Illustrations time, speed, and • Expert testimony body language • Statistics • Personal stories • Charts and graphs • Analogies • Audience involvement • Humour • Personal energy and eye contact • Examples • QuotesC 16 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 17. Tips on Using Visuals Open : Help you audience focus on the purpose of the presentation. Present the agenda : List the key elements of what is to come. Highlight key points : Use memorable words and phrases, or illustrate points with charts or graphs. Review a structured process : Analyze the whole process and relevant key points. Close : End with a powerful image of the message you want the audience to carry away.C 17 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 18. Tips for handling Q&A • Make a clear transition to the Q&A session. • If the audience is large, repeat the question for the audience to hear. • Maintain control of Q&A by rephrasing the question and giving the answer to the whole group, not only to the questioner. • If you dont know the answer to a question, direct the person to a source for the answer, or offer to get the answer later.C 18 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 19. Tips for handling Q&A (Contd..) • If you get a hostile question, find out the reasons for the hostility. Acknowledge valid points, and reject those that are not accurate. Then politely move on. • Dont allow a long-winded questioner to monopolize the Q&A session. Say, "So that other people get a chance to talk, let me stop you there and see if I can answer the question."C 19 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 20. TIPS FOR LIVELY PRESENTATIONS • FAMOUS QUOTES • HUMOUR • ANECDOTES • STORIES • TOPICAL EVENTS • TEAM PRESENTATIONSC 20 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 21. BROAD OUTLINE OF PRESENTATION • Team Introductions (to be done by individual team members ) • Project overview and goals • Milestones and deliverables • Project risks • Recommendations for mitigating the risks • Support desired from US teamC 21 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 22. ORGANIZING THE PRESENTATION • Clear Objectives - Presenting background information - Explaining purpose • Making a start - Self introduction - Giving a good introduction to the topicC 22 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 23. • Linking the Parts - Signposting the organization of a presentation - Explaining purpose • Using the right kind of language - Conversational Style - Speaking Vs Reading • Visual Aids - Using well designed & well presented visual aids - Using appropriate aids for different sizes of audienceC 23 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 24. • Body language - Using body language effectively to communicate message clearly - Avoiding irritating mannerisms • Finishing Off - Effective with a “Punch Line”C 24 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 25. • Question Time - Handling question effectively - Providing for audience “space” • Putting it all together - Evaluating effectiveness through feedback - Review deliveryC 25 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 26. Tips for E-mail Messaging • Key message in your subject line to lessen the risk of your readers ignoring or deleting an important message. • Keep your message short. All pertinent information on the first screen page. • Only one topic per e-mail.C 26 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06
  • 27. Tips for E-mail Messaging (Contd..) • Edit and spell-check before sending anything -unless you dont mind looking bad. • Never send an e-mail message when youre angry. Ask yourself, "Would I say this to the persons face?" If the answer is no, then dont send the message. • Add the address as the last step before you click "Send." Reduces the chance that youll send an unfinished message.C 27 O N SU N L O C K IN G U L T A N T S P EO P L E P O T E N T I A L BIM session 9/6/06