You don’t manage time; you manage yourself, others and work
Did you know
Statistics show the average worker loses at least one hour of productivity each day due to disorganization.
Most of us begins a day with lot of pending works - some important others not important - and get confused as which one needs to be completed first. And we often end up with finishing the URGENT works and keeps the IMPORTANT one aside
Do you wonder how some people seem to be so organized and in control, and how they always seem to do the right thing at the right time in the right way?
Focus Quadrant 1 Deadline driven project and fire fighting Important Urgent Not Urgent Quadrant 2 The stuff that you really need to do but always gets pushed aside by the quadrant 1 and 3 activities Eg: planning, preventing quadrant 2 and 3 crises, building relationships, looking for new opportunities, purposeful recreation Quadrant 3 phone calls from people demanding answers, interruptions from colleagues, short term urgent stuff Quadrant 4 Many of your favorite time wasters and diversions Eg:Gossips SMS, trivial tasks, “busy” work, inconsequential phone calls, television Unimportant
Key qualities to develop the habits of Focus and Concentration
Make Decision to develop the habit of task completion
Discipline yourself to practice the principles you are about to learn over and over until you master them.
Back everything you do Determination until the habit is locked in and becomes a permanent part of your personality .
Prioritize your works!
In anything a few (20%) are vital & major are trivial. Identify the 20% works that are important and then prioritize
Eg: 20% of your employees cause 80% of your problems
Don’t lie to yourself; schedule time for fun.
Assume things may come up
Put the works in the order of their importance
Eat the “FROG”
Your "frog" is your biggest, most important task, the one you are most likely to procrastinate (delay) on if you don't do something about it now.
It is also the one task that can have the greatest positive impact on your life and results at the moment.
It has also been said, "If you have to eat two frogs, eat the ugliest one first."
The completion of an important task makes you feel more creative and confident
Large works should be broken down into small chunks to finish it faster and efficiently
Work to a deadline
The prioritized activities should be given deadline
Learn to say “NO”
We say "yes“ to others because we want to please them. But when eventually we can't continue, we let them down and we feel guilty.
You have a right to say no. Remember that others may take you for granted and even lose respect for you if you don't.
Be polite, but firm in saying no
When a superior asks you to do a new urgent task;
Remind him/her that you are working on other projects that she has already identified as top priorities
Ask for help in deciding where the new task should fall on the list of priorities
Point out that you might be able to do everything, but not to the usual high standards that are expected
95% of your success in life and work will be determined by the kinds of habits that you develop over time.
The habit of setting priorities, overcoming procrastination, and getting on with your most important task is a mental and physical skill.
Advantage of Time Management
You can gain time
Recognize the value of time!
To know the importance :
Of 1 year, ask a student who has failed a grade
Of 1 month, ask the mother who has given birth to a pre-mature baby
Of 1 week, ask the editor of a weekly newspaper
Of 1 hour, ask those who are waiting to meet
Of 1 minute, ask a person who has missed his train
Of 1 second, ask a person who has just escaped from an accident
Of 1 millisecond, ask the person who has won silver in olympics
Disneyland was built in 366 days, from ground-breaking to first day open to the public.
You can get control of your time & your life only if you change the way you think, work & deal