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How to Avoid Inspection Fines
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How to Avoid Inspection Fines

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How to Avoid Inspection Fines

How to Avoid Inspection Fines


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  • 1. How to Avoid Inspection Fines
  • 2. Moderator Becky Ross Marketing Manager (303) 228-8753 bross@kpaonline.com
  • 3. Presented By Trevor Stage Channel Partner Manager tstage@kpaonline.com 303-228-2382
  • 4. How To Avoid Inspection Fines • Current trends of regulatory activity • Top violations and why they show up • Ways to Be Prepared • Inspector Visit protocols
  • 5. Trends in Regulatory Activity
  • 6. Trends in Regulatory Activity
  • 7. Top Violations – OSHA • Hazard Communication • Electrical Safety • General Duty Clause • Personal Protective Equipment • Spray Finishing Using Flammables
  • 8. Top Violations EPA • Emergency / Spill Response • Storage Tank Management • A/C Certifications • Hazardous Waste Management • Recordkeeping and Reporting
  • 9. Top Violations DOT • Incorrectly Filled Out Shipping Papers • Shipments by Air • Training Requirements • 24 Hour Emergency Number • Labeling and Packaging Requirements
  • 10. What causes them to show up? OSHA & EPA • Routine (Bad) • Complaint (Worse) • Incident (Awful) DOT • Air Shipment • Ground Shipment • On – Road Incident
  • 11. Are you covered?
  • 12. Safety Culture drives behavior reduces risk
  • 13. Safety Culture EXAMPLES • Management Walk-arounds • Workplace hazards • Unsafe behaviors • In-house Inspections • Training • New hire orientation
  • 14. Be prepared with existing Safety Culture • Safety Committee Meetings • Accident Investigation • Employee Suggestions
  • 15. Safety Culture
  • 16. During an Inspection 1. Greet and Identify the Inspector 2. Conduct an Opening Conference 3. Accompany the inspector during the visit 4. Hold a closing conference
  • 17. Greet and Identify the Inspector • Employee Training – Direct inspector to a manager • Verify Identity – Name of Individual – Agency Represented • Obtain a business Card • Contact KPA or your EHS Consultant
  • 18. Conduct an Opening Conference • Remain Friendly and Professional • Determine Purpose and Scope • Notify Inspector of Company Safety Policies and Restricted Areas
  • 19. Accompany the Inspector • Guide inspector to areas identified in the opening conference • Answer questions – Do not guess • Limit contact with mis-informed or disgruntled employees – Any employee may be asked for an interview – An employee may request representation
  • 20. During the Inspection (cont.) • Take notes and observe sampling procedures – Note any issues of high concern • Take photographs • Ask questions – Answer when asked but do not volunteer information • Limit documents to those requested
  • 21. Hold a Closing Conference • Ask inspector to identify what was found • Formal report • Split samples and photographs • Timeline of next steps
  • 22. Report and Follow Up • Write your own summary – Include recommendation for remediation • Maintain Communication • Respond to the formal report
  • 23. Important Takeaways Be Prepared • Communication • Accurate paperwork Take Complaints Seriously • Respond quickly • Prove your due diligence Follow Inspection Protocols • Identify Inspector • Opening Conference • Guided Inspection • Closing Conference
  • 24.  KPA arrives unannounced  Thorough Facility Inspection  Interviews 3 facility employees – 1 Manager – 2 Employees  Coaching opportunities revealed on the spot  Extensive report generated within MyKPAonline.com Protect Your Operations from EPA/OSHA Inspections KPA Introduces: The 5th Visit
  • 25. • Find out how your facility might fare if visited by a regulator • Reveal how well prepared your employees are to respond to an inspector • Uncover management training opportunities • Decrease likelihood of potential fines.

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