How to Avoid Inspection Fines

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How to Avoid Inspection Fines

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How to Avoid Inspection Fines

  1. 1. How to Avoid Inspection Fines
  2. 2. Moderator Becky Ross Marketing Manager (303) 228-8753 bross@kpaonline.com
  3. 3. Presented By Trevor Stage Channel Partner Manager tstage@kpaonline.com 303-228-2382
  4. 4. How To Avoid Inspection Fines • Current trends of regulatory activity • Top violations and why they show up • Ways to Be Prepared • Inspector Visit protocols
  5. 5. Trends in Regulatory Activity
  6. 6. Trends in Regulatory Activity
  7. 7. Top Violations – OSHA • Hazard Communication • Electrical Safety • General Duty Clause • Personal Protective Equipment • Spray Finishing Using Flammables
  8. 8. Top Violations EPA • Emergency / Spill Response • Storage Tank Management • A/C Certifications • Hazardous Waste Management • Recordkeeping and Reporting
  9. 9. Top Violations DOT • Incorrectly Filled Out Shipping Papers • Shipments by Air • Training Requirements • 24 Hour Emergency Number • Labeling and Packaging Requirements
  10. 10. What causes them to show up? OSHA & EPA • Routine (Bad) • Complaint (Worse) • Incident (Awful) DOT • Air Shipment • Ground Shipment • On – Road Incident
  11. 11. Are you covered?
  12. 12. Safety Culture drives behavior reduces risk
  13. 13. Safety Culture EXAMPLES • Management Walk-arounds • Workplace hazards • Unsafe behaviors • In-house Inspections • Training • New hire orientation
  14. 14. Be prepared with existing Safety Culture • Safety Committee Meetings • Accident Investigation • Employee Suggestions
  15. 15. Safety Culture
  16. 16. During an Inspection 1. Greet and Identify the Inspector 2. Conduct an Opening Conference 3. Accompany the inspector during the visit 4. Hold a closing conference
  17. 17. Greet and Identify the Inspector • Employee Training – Direct inspector to a manager • Verify Identity – Name of Individual – Agency Represented • Obtain a business Card • Contact KPA or your EHS Consultant
  18. 18. Conduct an Opening Conference • Remain Friendly and Professional • Determine Purpose and Scope • Notify Inspector of Company Safety Policies and Restricted Areas
  19. 19. Accompany the Inspector • Guide inspector to areas identified in the opening conference • Answer questions – Do not guess • Limit contact with mis-informed or disgruntled employees – Any employee may be asked for an interview – An employee may request representation
  20. 20. During the Inspection (cont.) • Take notes and observe sampling procedures – Note any issues of high concern • Take photographs • Ask questions – Answer when asked but do not volunteer information • Limit documents to those requested
  21. 21. Hold a Closing Conference • Ask inspector to identify what was found • Formal report • Split samples and photographs • Timeline of next steps
  22. 22. Report and Follow Up • Write your own summary – Include recommendation for remediation • Maintain Communication • Respond to the formal report
  23. 23. Important Takeaways Be Prepared • Communication • Accurate paperwork Take Complaints Seriously • Respond quickly • Prove your due diligence Follow Inspection Protocols • Identify Inspector • Opening Conference • Guided Inspection • Closing Conference
  24. 24.  KPA arrives unannounced  Thorough Facility Inspection  Interviews 3 facility employees – 1 Manager – 2 Employees  Coaching opportunities revealed on the spot  Extensive report generated within MyKPAonline.com Protect Your Operations from EPA/OSHA Inspections KPA Introduces: The 5th Visit
  25. 25. • Find out how your facility might fare if visited by a regulator • Reveal how well prepared your employees are to respond to an inspector • Uncover management training opportunities • Decrease likelihood of potential fines.

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