Are you Ready to E-Verify?
How to use E-Verify to hire and maintain a legal workforce
Presenter
Michael A. Pollard
Management & Program Analyst
Outreach Branch, Verification Division
Enterprise Services Direc...
If you have questions during
the presentation, please
submit them using the
“Questions” feature
Questions will be answered...
E-Verify Overview
www.dhs.gov/E-Verify
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 5
What is E-Verify?
 Electronically verifies the employment
e...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 6
E-Verify is not…
…a system that provides immigration status
...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 7
Why use E-Verify?
 Ensures a legal workforce
 Protects job...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 88
Enacted legislation
requiring mandatory
use of E-Verify for...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 9
The Growth of E-Verify
0
40,000
80,000
120,000
160,000
200,0...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 1010
I-9 Process I-9 process with E-Verify
Employee completes ...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 11
Photo Match
Allows you to match the photo on a document to ...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 12
How to Enroll
At www.dhs.gov/E-Verify under Start Here clic...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 13
Enrollment Page
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 14
Enrollment Resources
• How to Enroll Video
• Enrollment Qui...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 15
How to Enroll - Access Methods
Allows E-Verify
users in you...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 16
Organizing a Company in E-Verify
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 17
E-Verify 17
Required Posters –
Must Be Visible to Prospecti...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 18
When to Verify?
You must enter Form I-9
information into E-...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 19
19
How does E-Verify work?
SSA TNC
DHS
Verification
in Proc...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 20
E-Verify: How it works
Initial verification will return one...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 21
What is a Tentative Nonconfirmation (TNC)?
A TNC means that...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 22
How to Create an E-Verify Case
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 23
E-Verify 23
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 24
E-Verify 24
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 25
Handling a TNC
 Employers should print the TNC Notice and ...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 26
Handling a TNC
Employee Rights
 The employee has eight fed...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 27
Employer Responsibilities
 Employers must not:
 Use E-Ver...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 28
28
Federal Contractors
 As of September 8, 2009, the Feder...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 29
Records and Information from DMVs for E-Verify
(RIDE)
 RID...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 30
Engagement – E-Verify Logo and I E-Verify Seal
 Request us...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 31
Engagement - Stay Up to Date
 Subscribe to e-Newsletter E-...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 32
Engagement - E-Verify Outreach
 Speakers for your events
...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 33
Resources - Educational Videos
• How to Create a Case
• How...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 34
I-9 Central: www.uscis.gov/I-9Central
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 35
Office of Special Counsel (OSC) for
Immigration-Related Unf...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 36
Customer Service
E-Verify received the highest rating for c...
E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 37
Disclaimer
Immigration law can be complex and it is not pos...
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Are you Ready to E-Verify? How to use E-Verify to hire and maintain a legal workforce

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Are you Ready to E-Verify?
How to use E-Verify to hire and maintain a legal workforce

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Are you Ready to E-Verify? How to use E-Verify to hire and maintain a legal workforce

  1. 1. Are you Ready to E-Verify? How to use E-Verify to hire and maintain a legal workforce
  2. 2. Presenter Michael A. Pollard Management & Program Analyst Outreach Branch, Verification Division Enterprise Services Directorate U.S. Citizenship and Immigration Services U.S. Department of Homeland Security
  3. 3. If you have questions during the presentation, please submit them using the “Questions” feature Questions will be answered at the end of the webinar QUESTIONSQuestions
  4. 4. E-Verify Overview www.dhs.gov/E-Verify
  5. 5. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 5 What is E-Verify?  Electronically verifies the employment eligibility of  Newly hired employees  Existing employees assigned to work on a qualifying federal contract  Free web-based service  Fast and easy to use  Partnership between the U.S. Department of Homeland Security (DHS) and the Social Security Administration (SSA)
  6. 6. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 6 E-Verify is not… …a system that provides immigration status …used for prescreening …a safe harbor from worksite enforcement What is E-Verify?
  7. 7. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 7 Why use E-Verify?  Ensures a legal workforce  Protects jobs for authorized workers  Deters document and identity fraud  Works seamlessly with Form I-9
  8. 8. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 88 Enacted legislation requiring mandatory use of E-Verify for all employers Enacted legislation requiring various public entities/contractors to use E-Verify Enacted legislation requiring only public contractors to use E- Verify TX CO GAAZ MN OK ID NC IL AR IN K MI MO SC MS IA WY UT AL LA NJNE OR TN CA PA N OH VA CT M D W I FL State E-Verify Requirements
  9. 9. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 9 The Growth of E-Verify 0 40,000 80,000 120,000 160,000 200,000 240,000 280,000 320,000 360,000 400,000 440,000 FY 01 FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY11 FY12 FY13 1,064 1,704 2,144 3,478 5,899 11,474 24,480 87,758 156,659 226,528 292,000 404,228 439,885 Cumulative Enrolled Employers More than 10.6 million cases run to date in FY 2013 (as of Mar 23, 2013) More than 21 million cases created in FY 2012 More than 17 million cases created in FY 2011 Employers in every industry, state and U.S. territory
  10. 10. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 1010 I-9 Process I-9 process with E-Verify Employee completes Form I-9, Section I. Employee must include Social Security Number when completing Form I-9, Section 1. Employee chooses which acceptable document(s) to present. Employee chooses which acceptable document(s) to present. If a List B document is chosen, it MUST have a photo. If an employee decides to provide a photo matching document, the employer must make a photo copy and retain with the Form I-9. Employer completes Form I-9, Section II. Employer completes Form I-9, Section II. If necessary, employer updates or reverifies employee’s work eligibility in Section III. E-Verify Case Status will prompt employer to update or reverify in Section III of Form I-9. NOTE: All documents must be unexpired. Names should appear on Form I-9 exactly as they appear on documents. No nicknames should be used. I-9 Process
  11. 11. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 11 Photo Match Allows you to match the photo on a document to the photo that DHS has on file for that employee  Employment Authorization Document (Form I-766)  Permanent Resident Card, AKA “green card”(Form I-551)  U.S. Passport or Passport Card  Photo Match helps detect document fraud.  Do not request specific documents in order to activate E-Verify photo matching; but if an employee chooses to provide one of the above documents, you are required to make a photo copy of the document and retain it with the Form I-9.
  12. 12. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 12 How to Enroll At www.dhs.gov/E-Verify under Start Here click E-Verify Enrollment. 12
  13. 13. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 13 Enrollment Page
  14. 14. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 14 Enrollment Resources • How to Enroll Video • Enrollment Quick Reference Guide
  15. 15. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 15 How to Enroll - Access Methods Allows E-Verify users in your company to electronically verify the employment eligibility of newly hired employees and existing employees assigned to a federal contract. E-Verify Employer Agent Corporate Administrator Employer Allows you to create, manage and administer new and existing E-Verify accounts as well as create and view reports. Does NOT allow you to create cases Select this access method if your company creates cases for client companies. Web Services Requires a company to develop software that interfaces with E-Verify. Web Services for Employers or Web Services for E-Verify Employer Agents
  16. 16. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 16 Organizing a Company in E-Verify
  17. 17. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 17 E-Verify 17 Required Posters – Must Be Visible to Prospective Employees
  18. 18. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 18 When to Verify? You must enter Form I-9 information into E-Verify for all newly hired employees no later than the third business day after the employees’ start date. *
  19. 19. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 19 19 How does E-Verify work? SSA TNC DHS Verification in Process Employment Authorized
  20. 20. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 20 E-Verify: How it works Initial verification will return one of three results in just seconds. The employee is authorized to work. Employment Authorized There is an information mismatch. SSA Tentative Nonconfirmation DHS Verification in Process DHS will usually respond within 24 hours with either: Employment Authorized or DHS Tentative Nonconfirmation.
  21. 21. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 21 What is a Tentative Nonconfirmation (TNC)? A TNC means that information from an employee’s Form I-9 did not match government databases. Note: It may not mean an employee is unauthorized to work or is an illegal immigrant. There are legitimate reasons why an employee may receive this result. Common reasons for TNCs:  Social Security number (SSN) does not match  Identification document could not be verified  Citizenship or immigration status changed  Name change was not reported  Name entered on I-9 is different than recorded in government databases  Information was not entered correctly in E-Verify
  22. 22. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 22 How to Create an E-Verify Case
  23. 23. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 23 E-Verify 23
  24. 24. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 24 E-Verify 24
  25. 25. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 25 Handling a TNC  Employers should print the TNC Notice and review it with the employee promptly and privately.  Employees who choose to contest should be provided the TNC referral letter.  Employees have the right to contest or not contest a TNC. Both the TNC Notice & Letter are Available in 18 languages: Foreign Language Resources CONTEST Employer refers employee to appropriate agency. NOT CONTEST Employer may terminate the employee and close the case in E-Verify.
  26. 26. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 26 Handling a TNC Employee Rights  The employee has eight federal government workdays from the referral date to visit or call the appropriate agency to start to resolve the discrepancy.  The employee continues to work during the TNC resolution process.  During the TNC process, the employer should not take any adverse action against the employee.
  27. 27. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 27 Employer Responsibilities  Employers must not:  Use E-Verify to pre-screen employment applicants  Use E-Verify selectively; E-Verify must be used for all new hires  Influence or coerce an employee’s decision whether to contest a TNC  Terminate or take adverse action against an employee who is contesting a TNC  Ask for additional documentation after obtaining a TNC for an employee
  28. 28. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 28 28 Federal Contractors  As of September 8, 2009, the Federal Acquisition Regulations (FAR) final rule requires federal contractors (and subcontractors) to use E-Verify to verify their employees’ eligibility to work legally in the United States. E-Verify
  29. 29. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 29 Records and Information from DMVs for E-Verify (RIDE)  RIDE:  Launched in June 2011.  E-Verify can now verify driver’s license or state ID data.  Mississippi was the first DMV partner for this project.  Florida was added in December 2012.
  30. 30. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 30 Engagement – E-Verify Logo and I E-Verify Seal  Request use of E-Verify Name and Logo.  Request “I E-Verify” Seal.  Download the Licensing Agreement to get started.  For more information visit www.dhs.gov/E-Verify under “About the Program.” E-Verify
  31. 31. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 31 Engagement - Stay Up to Date  Subscribe to e-Newsletter E-Verify Connection.  Write SUBSCRIBE in the subject line to E-VerifyOutreach@dhs.gov.  To get email updates, subscribe to:  www.uscis.gov/I-9Central  www.dhs.gov/E-Verify  www.uscis.gov/SelfCheck  Submit an idea: E-Verify Listens  Follow on twitter: http://twitter.com/uscis  E-Verify Blogs: www.dhs.gov/E-Verify  E-Verify on Facebook: www.facebook.com/USCIS
  32. 32. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 32 Engagement - E-Verify Outreach  Speakers for your events  Panel participants  Exhibits  Free Webinars  Content for your newsletters  Authorization to use the E-Verify® Logo and Name and I E-Verify Seal E-Verify E-Mail: E-Verify@dhs.gov
  33. 33. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 33 Resources - Educational Videos • How to Create a Case • How to Respond to a TNC • Civil Rights (Request copies by emailing E-Verify@dhs.gov  Employee Rights and Responsibilities  Employer Responsibilities and Worker Rights View the videos at: • www.dhs.gov/E-Verify or www.youtube.com/ushomelandsecurty • New: Employee Rights Toolkit
  34. 34. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 34 I-9 Central: www.uscis.gov/I-9Central
  35. 35. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 35 Office of Special Counsel (OSC) for Immigration-Related Unfair Employment Practices  OSC enforces the Immigration and Nationality Act’s Anti-Discrimination Provision.  Call OSC’s Employer Hotline 800-255-8155 to speak with an OSC representative. (Calls can be anonymous.)  Visit OSC’s website to sign up for webinar training on how to avoid violating the anti-discrimination provision and download educational materials: www.justice.gov/crt/about/osc .  E-mail questions to OSC at osccrt@usdoj.gov .
  36. 36. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 36 Customer Service E-Verify received the highest rating for customer service of all federal agencies. (2012 American Customer Satisfaction Survey) Employer Hotline: (888) 464-4218 Employee Hotline: (888) 897-7781 Form I-9 E-Mail: I-9Central@dhs.gov E-Verify E-Mail: E-Verify@dhs.gov Form I-9 Website: www.uscis.gov/I-9Central E-Verify Website: www.dhs.gov/E-Verify
  37. 37. E-Verify Presentation www.dhs.gov/E-Verify E-Verify@dhs.gov 37 Disclaimer Immigration law can be complex and it is not possible to describe every aspect of the process. This presentation provides basic information to help you become generally familiar with rules and procedures. For more information on the law and regulations please see our Web site: www.dhs.gov/E-Verify.

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