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Lecture 1c: Collection Development Development and Management of  Collections
Collection Development <ul><li>Objective: To learn about the responsibilities that make up collection development and mana...
1. Overview of Collection Development <ul><li>Basic Functions </li></ul><ul><ul><li>Functions that are performed by every ...
2. Collection Development Policies <ul><li>Why are CDPs are important? </li></ul><ul><ul><li>Provides point of reference f...
2. Collection Development Policies (cont’d) <ul><li>How to write a CDP? </li></ul><ul><ul><li>Determine who will write the...
3. Community Needs Assessment <ul><li>What a Needs Assessment Can Do for You? </li></ul><ul><ul><li>To determine how well ...
4. Selection of Library Resources <ul><li>Selection Philosophies </li></ul><ul><ul><li>The five laws of S. R. Ranganathan:...
4. Selection of Library Resources (cont’d) <ul><li>Selection Criteria in General </li></ul><ul><ul><li>Subject Matter </li...
4a. Selection of Books <ul><li>Selection Considerations </li></ul><ul><ul><li>Fiction – “classics” vs Bestsellers and othe...
4b. Selection of Audiovisual Materials <ul><li>Selection Criteria </li></ul><ul><ul><li>Involve primary users in selection...
4b. Selection of Audiovisual Materials (cont’d) <ul><li>Video materials </li></ul><ul><ul><li>Extremely popular medium, in...
4c. Selection of Periodicals <ul><li>Selection Issues </li></ul><ul><li>Selection Criteria </li></ul><ul><ul><li>Purpose, ...
4d. Selection of Electronic Resources <ul><li>Evaluation Criteria for Electronic Resources (includes CD-ROMs, and online r...
4e. Selection of Internet Resources <ul><li>Finding (Selecting) Internet Resources </li></ul><ul><ul><li>Internet director...
5. Donations <ul><li>The Importance of a Gift Policy </li></ul><ul><ul><li>Conditions for accepting gifts </li></ul></ul><...
6. Weeding <ul><li>The Importance of a Weeding Policy </li></ul><ul><ul><li>Weeding is a periodic/continual evaluation of ...
6. Weeding (cont’d) <ul><li>Why it doesn’t get done? </li></ul><ul><li>Planning your approach </li></ul><ul><ul><li>C onti...
7. Intellectual Freedom <ul><li>Considerations during Selection </li></ul><ul><ul><li>Labeling: PG13, NC16, M18 </li></ul>...
8. Collection Assessment <ul><li>Benefits of Conducting an Assessment </li></ul><ul><li>How Collections are Measured? </li...
8. Collection Assessment (cont’d) <ul><li>Assessment Framework: The Conspectus </li></ul><ul><ul><li>Division by subject <...
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Lecture 1c: Collection Development

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Collection Development portion of course offered in Nov-Dec 2005 at Temasek Polytechnic, Singapore

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  • Transcript of "Lecture 1c: Collection Development"

    1. 1. Lecture 1c: Collection Development Development and Management of Collections
    2. 2. Collection Development <ul><li>Objective: To learn about the responsibilities that make up collection development and management </li></ul><ul><li>Coverage: </li></ul><ul><li>Overview of Collection Development </li></ul><ul><li>Collection Development Policies </li></ul><ul><li>Community Needs Assessment </li></ul><ul><li>Selection of Library Resources </li></ul><ul><li>Donations </li></ul><ul><li>Weeding </li></ul><ul><li>Intellectual Freedom </li></ul><ul><li>Collection Assessment </li></ul><ul><ul><ul><li>Based on Collection Development Training for Arizona Public Libraries ( http:// www.dlapr.lib.az.us/cdt/index.htm ) </li></ul></ul></ul>
    3. 3. 1. Overview of Collection Development <ul><li>Basic Functions </li></ul><ul><ul><li>Functions that are performed by every library </li></ul></ul><ul><ul><li>Includes: </li></ul></ul><ul><ul><ul><li>Selection of library materials </li></ul></ul></ul><ul><ul><ul><li>Weeding </li></ul></ul></ul><ul><ul><ul><li>Intellectual Freedom </li></ul></ul></ul><ul><ul><ul><li>Donations </li></ul></ul></ul><ul><li>Umbrella Functions </li></ul><ul><ul><li>Functions that serve to inform about the library’s collection development policy itself </li></ul></ul><ul><ul><li>Includes: </li></ul></ul><ul><ul><ul><li>Collection Development Policy </li></ul></ul></ul><ul><ul><ul><li>Community Needs Assessment </li></ul></ul></ul><ul><ul><ul><li>Collection Assessment </li></ul></ul></ul>
    4. 4. 2. Collection Development Policies <ul><li>Why are CDPs are important? </li></ul><ul><ul><li>Provides point of reference for staff in CD work </li></ul></ul><ul><ul><li>Serves as source of reinforcement when challenged by a patron </li></ul></ul><ul><li>Elements of the CDP </li></ul><ul><ul><li>Community Profile </li></ul></ul><ul><ul><li>Community Needs Assessment </li></ul></ul><ul><ul><li>Collection Goals </li></ul></ul><ul><ul><li>Selection Responsibility </li></ul></ul><ul><ul><li>Selection Criteria </li></ul></ul><ul><ul><li>Collection Evaluation and Assessment </li></ul></ul><ul><ul><li>Weeding </li></ul></ul><ul><ul><li>Reconsideration of Library Materials </li></ul></ul><ul><ul><li>Policy Review and Revision </li></ul></ul>
    5. 5. 2. Collection Development Policies (cont’d) <ul><li>How to write a CDP? </li></ul><ul><ul><li>Determine who will write the policy </li></ul></ul><ul><ul><li>Gather data </li></ul></ul><ul><ul><li>Write the policy </li></ul></ul><ul><ul><li>Get the policy approved </li></ul></ul><ul><ul><li>Revise your policy </li></ul></ul><ul><li>Sample CDPs on the Web </li></ul><ul><ul><li>ACQWeb’s Directory of CDPs on the Web ( http://acqweb.library.vanderbilt.edu/cd_policy.html ) </li></ul></ul>
    6. 6. 3. Community Needs Assessment <ul><li>What a Needs Assessment Can Do for You? </li></ul><ul><ul><li>To determine how well the collection meets the needs of your community </li></ul></ul><ul><ul><li>To identify the types of resources and services your library can provide in the future </li></ul></ul><ul><li>Performing a Needs Assessment </li></ul><ul><ul><li>Who will conduct the study? </li></ul></ul><ul><ul><li>What kind of information will be collected? </li></ul></ul><ul><ul><li>How will the information be collected? </li></ul></ul><ul><ul><li>How will the information be used? </li></ul></ul>
    7. 7. 4. Selection of Library Resources <ul><li>Selection Philosophies </li></ul><ul><ul><li>The five laws of S. R. Ranganathan: </li></ul></ul><ul><ul><ul><li>Books are for use. </li></ul></ul></ul><ul><ul><ul><li>Every reader his book. </li></ul></ul></ul><ul><ul><ul><li>Every book its reader. </li></ul></ul></ul><ul><ul><ul><li>Save the reader's time. </li></ul></ul></ul><ul><ul><ul><li>A library is a growing organism. </li></ul></ul></ul><ul><ul><li>“ Demand” vs “Quality </li></ul></ul><ul><li>How to be a Good Selector? </li></ul><ul><ul><li>Stay abreast of publishing trade </li></ul></ul><ul><ul><li>Know your community well </li></ul></ul><ul><ul><li>Be aware of current events and popular culture trends </li></ul></ul>
    8. 8. 4. Selection of Library Resources (cont’d) <ul><li>Selection Criteria in General </li></ul><ul><ul><li>Subject Matter </li></ul></ul><ul><ul><li>Construction Quality </li></ul></ul><ul><ul><li>Potential Use </li></ul></ul><ul><ul><li>Relation to the Collection </li></ul></ul><ul><ul><li>Bibliographic Considerations </li></ul></ul><ul><ul><li>Costs </li></ul></ul>
    9. 9. 4a. Selection of Books <ul><li>Selection Considerations </li></ul><ul><ul><li>Fiction – “classics” vs Bestsellers and other popular fiction </li></ul></ul><ul><ul><li>Non-Fiction – resources that answer most ready-reference questions </li></ul></ul><ul><li>Evaluation Criteria for Book Selection </li></ul><ul><ul><li>Fiction – Based on knowledge of community’s reading interests </li></ul></ul><ul><ul><li>Non-Fiction – Based on factors such as authority, currency, scope, interest, organisation, format, special features, cost, accuracy, and impartiality. </li></ul></ul><ul><li>Selection Tools </li></ul><ul><ul><li>Selective Resources </li></ul></ul><ul><ul><ul><li>Book Reviews </li></ul></ul></ul><ul><ul><ul><li>“ Best of” and Recommended Lists </li></ul></ul></ul><ul><ul><ul><li>Subject Lists </li></ul></ul></ul><ul><ul><li>Comprehensive Resources </li></ul></ul><ul><ul><ul><li>Publisher Sources </li></ul></ul></ul><ul><ul><ul><li>Online Bookstores </li></ul></ul></ul><ul><ul><ul><li>Directory of In-print and Out-of-print Books </li></ul></ul></ul><ul><ul><ul><li>National Bibliographies </li></ul></ul></ul>
    10. 10. 4b. Selection of Audiovisual Materials <ul><li>Selection Criteria </li></ul><ul><ul><li>Involve primary users in selection </li></ul></ul><ul><ul><li>Preview, if possible </li></ul></ul><ul><ul><li>Budget allocated </li></ul></ul><ul><ul><li>Durability </li></ul></ul><ul><ul><li>Visual and audio quality </li></ul></ul><ul><ul><li>Ease of repair </li></ul></ul><ul><ul><li>Equipment required </li></ul></ul><ul><ul><li>Likelihood the audiovisual technology is long-lasting </li></ul></ul>
    11. 11. 4b. Selection of Audiovisual Materials (cont’d) <ul><li>Video materials </li></ul><ul><ul><li>Extremely popular medium, includes videocassettes, VCDs, & DVDs </li></ul></ul><ul><ul><li>Technical aspects: sound and picture synchronisation; video formats (PAL vs NTSC); Regional code for DVDs; sound systems (Dolby, etc.); etc. </li></ul></ul><ul><ul><li>Content: accuracy of information; presentation style; etc. </li></ul></ul><ul><ul><li>Tools: Library Journal, Video Librarian, View Finder, Sight & Sound </li></ul></ul><ul><li>Audio materials </li></ul><ul><ul><li>Includes audiocassettes, audio books, CDs </li></ul></ul><ul><ul><li>Music or Non-Music </li></ul></ul>
    12. 12. 4c. Selection of Periodicals <ul><li>Selection Issues </li></ul><ul><li>Selection Criteria </li></ul><ul><ul><li>Purpose, scope and audience </li></ul></ul><ul><ul><li>Accuracy </li></ul></ul><ul><ul><li>Local interest </li></ul></ul><ul><ul><li>Format issues </li></ul></ul><ul><ul><li>Indexing </li></ul></ul><ul><ul><li>Cost </li></ul></ul><ul><ul><li>Demand </li></ul></ul><ul><ul><li>Availability </li></ul></ul><ul><li>Selection Tools </li></ul><ul><ul><li>Selective guides </li></ul></ul><ul><ul><li>Directories of periodicals and newspapers </li></ul></ul><ul><ul><li>Publisher catalogues </li></ul></ul><ul><ul><li>Periodical lists </li></ul></ul><ul><li>Electronic Journals and Magazines </li></ul>
    13. 13. 4d. Selection of Electronic Resources <ul><li>Evaluation Criteria for Electronic Resources (includes CD-ROMs, and online resources) </li></ul><ul><ul><li>Content considerations </li></ul></ul><ul><ul><li>Access considerations </li></ul></ul><ul><ul><li>Technical support considerations </li></ul></ul><ul><ul><li>Cost considerations </li></ul></ul><ul><ul><li>Legal considerations </li></ul></ul><ul><li>Selection Tools </li></ul><ul><ul><li>Trial versions/periods </li></ul></ul><ul><ul><li>Visit or talk to librarians who have the resource in their library </li></ul></ul><ul><ul><li>Review sources: Library Journal </li></ul></ul><ul><ul><li>Journals: Online, Database </li></ul></ul>
    14. 14. 4e. Selection of Internet Resources <ul><li>Finding (Selecting) Internet Resources </li></ul><ul><ul><li>Internet directories – print or online </li></ul></ul><ul><ul><li>Library-created subject directories </li></ul></ul><ul><li>“ Reviews” of Web Sites </li></ul><ul><ul><li>Choice </li></ul></ul><ul><ul><li>Other online directories </li></ul></ul><ul><li>Criteria for Evaluating Web Pages </li></ul><ul><ul><li>Content </li></ul></ul><ul><ul><li>Access </li></ul></ul><ul><ul><li>Design </li></ul></ul>
    15. 15. 5. Donations <ul><li>The Importance of a Gift Policy </li></ul><ul><ul><li>Conditions for accepting gifts </li></ul></ul><ul><ul><li>Possible uses of donations </li></ul></ul><ul><ul><li>Apply same objective selection criteria as purchasing new books </li></ul></ul><ul><ul><li>Library reserves the right to accept, reject, sell or otherwise dispose of donated materials </li></ul></ul><ul><li>Local and/or Historic Materials </li></ul><ul><li>Problematic Materials </li></ul><ul><ul><li>Condition of donated material </li></ul></ul><ul><ul><li>Donation of someone’s collection of old books and periodicals </li></ul></ul><ul><ul><li>Consider time, space and effort available for processing </li></ul></ul><ul><li>Gifts to Encourage </li></ul><ul><li>Other Ways to Involve the Public </li></ul>
    16. 16. 6. Weeding <ul><li>The Importance of a Weeding Policy </li></ul><ul><ul><li>Weeding is a periodic/continual evaluation of resources with intention to remove items that are no longer useful from the collection </li></ul></ul><ul><ul><li>A Weeding Policy will guide library staff in making the decision to retain or remove items from the collection </li></ul></ul><ul><ul><li>It will help the community understand the reasons for removal of items </li></ul></ul><ul><li>Why Weeding is Necessary? </li></ul><ul><ul><li>Make the collection more relevant and up-to-date </li></ul></ul><ul><ul><li>Remove outdated or worn-out materials, making the collection more visually attractive and inviting to users </li></ul></ul><ul><ul><li>Identify gaps in collection from removal, which can then be replaced with newer purchases </li></ul></ul><ul><ul><li>Draw attention to increase circulation of previously overlooked items </li></ul></ul>
    17. 17. 6. Weeding (cont’d) <ul><li>Why it doesn’t get done? </li></ul><ul><li>Planning your approach </li></ul><ul><ul><li>C ontinuous R eview, E valuation and W eeding </li></ul></ul><ul><li>Getting down to business </li></ul><ul><ul><li>M isleading and/or factually inaccurate; </li></ul></ul><ul><ul><li>U gly (worn out beyond mending or rebinding); </li></ul></ul><ul><ul><li>S uperseded by a new edition or a better source; </li></ul></ul><ul><ul><li>T rivial (of no discernable literary or scientific merit); </li></ul></ul><ul><ul><li>I rrelevant to the needs and interests of your community; </li></ul></ul><ul><ul><li>E lsewhere (the material may be easily borrowed from another source). </li></ul></ul><ul><li>Now what? </li></ul><ul><ul><li>Keep? Keep but mend first? Replace with new copy? </li></ul></ul><ul><ul><li>Don’t keep: Sell it? Give it away? Destroy it? </li></ul></ul><ul><ul><li>Updating the catalogue </li></ul></ul>
    18. 18. 7. Intellectual Freedom <ul><li>Considerations during Selection </li></ul><ul><ul><li>Labeling: PG13, NC16, M18 </li></ul></ul><ul><ul><li>Illegal acts, obscenity & profanity </li></ul></ul><ul><ul><li>Balance: gender/sex, racism, questionable truth, popular material </li></ul></ul><ul><ul><li>Items likely to be stolen </li></ul></ul><ul><li>Handling Challenges to Materials in Your Collection </li></ul><ul><ul><li>Keep your policies and procedures current </li></ul></ul><ul><ul><li>Have a formal policy to handle complaints </li></ul></ul><ul><ul><li>Have open lines of communication with local community leaders </li></ul></ul><ul><ul><li>Communicate the library’s position on intellectual freedom </li></ul></ul><ul><li>Internet Use Policies </li></ul>
    19. 19. 8. Collection Assessment <ul><li>Benefits of Conducting an Assessment </li></ul><ul><li>How Collections are Measured? </li></ul><ul><ul><li>Quantitative vs Qualitative </li></ul></ul><ul><li>Assessment Techniques </li></ul><ul><ul><li>Examination of shelf-list data </li></ul></ul><ul><ul><li>Direct examination of collection </li></ul></ul><ul><ul><li>List checking </li></ul></ul><ul><ul><li>Evaluation by an outside expert </li></ul></ul><ul><ul><li>Citation analysis </li></ul></ul>
    20. 20. 8. Collection Assessment (cont’d) <ul><li>Assessment Framework: The Conspectus </li></ul><ul><ul><li>Division by subject </li></ul></ul><ul><ul><li>Collection codes </li></ul></ul><ul><ul><ul><li>Current collection </li></ul></ul></ul><ul><ul><ul><li>Acquisition commitment </li></ul></ul></ul><ul><ul><ul><li>Collection goal </li></ul></ul></ul><ul><ul><ul><li>Preservation commitment </li></ul></ul></ul><ul><ul><li>Collection levels </li></ul></ul><ul><ul><ul><li>0 – Out of scope </li></ul></ul></ul><ul><ul><ul><li>1 – Minimal level </li></ul></ul></ul><ul><ul><ul><li>2 – Basic information level </li></ul></ul></ul><ul><ul><ul><li>3 – Study or instructional support level </li></ul></ul></ul><ul><ul><ul><li>4 – Research level </li></ul></ul></ul><ul><ul><ul><li>5 – Comprehensive level </li></ul></ul></ul><ul><ul><li>Comments </li></ul></ul>
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