Lecture 1c: Collection Development
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Lecture 1c: Collection Development



Collection Development portion of course offered in Nov-Dec 2005 at Temasek Polytechnic, Singapore

Collection Development portion of course offered in Nov-Dec 2005 at Temasek Polytechnic, Singapore



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Lecture 1c: Collection Development Lecture 1c: Collection Development Presentation Transcript

  • Lecture 1c: Collection Development Development and Management of Collections
  • Collection Development
    • Objective: To learn about the responsibilities that make up collection development and management
    • Coverage:
    • Overview of Collection Development
    • Collection Development Policies
    • Community Needs Assessment
    • Selection of Library Resources
    • Donations
    • Weeding
    • Intellectual Freedom
    • Collection Assessment
        • Based on Collection Development Training for Arizona Public Libraries ( http:// www.dlapr.lib.az.us/cdt/index.htm )
  • 1. Overview of Collection Development
    • Basic Functions
      • Functions that are performed by every library
      • Includes:
        • Selection of library materials
        • Weeding
        • Intellectual Freedom
        • Donations
    • Umbrella Functions
      • Functions that serve to inform about the library’s collection development policy itself
      • Includes:
        • Collection Development Policy
        • Community Needs Assessment
        • Collection Assessment
  • 2. Collection Development Policies
    • Why are CDPs are important?
      • Provides point of reference for staff in CD work
      • Serves as source of reinforcement when challenged by a patron
    • Elements of the CDP
      • Community Profile
      • Community Needs Assessment
      • Collection Goals
      • Selection Responsibility
      • Selection Criteria
      • Collection Evaluation and Assessment
      • Weeding
      • Reconsideration of Library Materials
      • Policy Review and Revision
  • 2. Collection Development Policies (cont’d)
    • How to write a CDP?
      • Determine who will write the policy
      • Gather data
      • Write the policy
      • Get the policy approved
      • Revise your policy
    • Sample CDPs on the Web
      • ACQWeb’s Directory of CDPs on the Web ( http://acqweb.library.vanderbilt.edu/cd_policy.html )
  • 3. Community Needs Assessment
    • What a Needs Assessment Can Do for You?
      • To determine how well the collection meets the needs of your community
      • To identify the types of resources and services your library can provide in the future
    • Performing a Needs Assessment
      • Who will conduct the study?
      • What kind of information will be collected?
      • How will the information be collected?
      • How will the information be used?
  • 4. Selection of Library Resources
    • Selection Philosophies
      • The five laws of S. R. Ranganathan:
        • Books are for use.
        • Every reader his book.
        • Every book its reader.
        • Save the reader's time.
        • A library is a growing organism.
      • “ Demand” vs “Quality
    • How to be a Good Selector?
      • Stay abreast of publishing trade
      • Know your community well
      • Be aware of current events and popular culture trends
  • 4. Selection of Library Resources (cont’d)
    • Selection Criteria in General
      • Subject Matter
      • Construction Quality
      • Potential Use
      • Relation to the Collection
      • Bibliographic Considerations
      • Costs
  • 4a. Selection of Books
    • Selection Considerations
      • Fiction – “classics” vs Bestsellers and other popular fiction
      • Non-Fiction – resources that answer most ready-reference questions
    • Evaluation Criteria for Book Selection
      • Fiction – Based on knowledge of community’s reading interests
      • Non-Fiction – Based on factors such as authority, currency, scope, interest, organisation, format, special features, cost, accuracy, and impartiality.
    • Selection Tools
      • Selective Resources
        • Book Reviews
        • “ Best of” and Recommended Lists
        • Subject Lists
      • Comprehensive Resources
        • Publisher Sources
        • Online Bookstores
        • Directory of In-print and Out-of-print Books
        • National Bibliographies
  • 4b. Selection of Audiovisual Materials
    • Selection Criteria
      • Involve primary users in selection
      • Preview, if possible
      • Budget allocated
      • Durability
      • Visual and audio quality
      • Ease of repair
      • Equipment required
      • Likelihood the audiovisual technology is long-lasting
  • 4b. Selection of Audiovisual Materials (cont’d)
    • Video materials
      • Extremely popular medium, includes videocassettes, VCDs, & DVDs
      • Technical aspects: sound and picture synchronisation; video formats (PAL vs NTSC); Regional code for DVDs; sound systems (Dolby, etc.); etc.
      • Content: accuracy of information; presentation style; etc.
      • Tools: Library Journal, Video Librarian, View Finder, Sight & Sound
    • Audio materials
      • Includes audiocassettes, audio books, CDs
      • Music or Non-Music
  • 4c. Selection of Periodicals
    • Selection Issues
    • Selection Criteria
      • Purpose, scope and audience
      • Accuracy
      • Local interest
      • Format issues
      • Indexing
      • Cost
      • Demand
      • Availability
    • Selection Tools
      • Selective guides
      • Directories of periodicals and newspapers
      • Publisher catalogues
      • Periodical lists
    • Electronic Journals and Magazines
  • 4d. Selection of Electronic Resources
    • Evaluation Criteria for Electronic Resources (includes CD-ROMs, and online resources)
      • Content considerations
      • Access considerations
      • Technical support considerations
      • Cost considerations
      • Legal considerations
    • Selection Tools
      • Trial versions/periods
      • Visit or talk to librarians who have the resource in their library
      • Review sources: Library Journal
      • Journals: Online, Database
  • 4e. Selection of Internet Resources
    • Finding (Selecting) Internet Resources
      • Internet directories – print or online
      • Library-created subject directories
    • “ Reviews” of Web Sites
      • Choice
      • Other online directories
    • Criteria for Evaluating Web Pages
      • Content
      • Access
      • Design
  • 5. Donations
    • The Importance of a Gift Policy
      • Conditions for accepting gifts
      • Possible uses of donations
      • Apply same objective selection criteria as purchasing new books
      • Library reserves the right to accept, reject, sell or otherwise dispose of donated materials
    • Local and/or Historic Materials
    • Problematic Materials
      • Condition of donated material
      • Donation of someone’s collection of old books and periodicals
      • Consider time, space and effort available for processing
    • Gifts to Encourage
    • Other Ways to Involve the Public
  • 6. Weeding
    • The Importance of a Weeding Policy
      • Weeding is a periodic/continual evaluation of resources with intention to remove items that are no longer useful from the collection
      • A Weeding Policy will guide library staff in making the decision to retain or remove items from the collection
      • It will help the community understand the reasons for removal of items
    • Why Weeding is Necessary?
      • Make the collection more relevant and up-to-date
      • Remove outdated or worn-out materials, making the collection more visually attractive and inviting to users
      • Identify gaps in collection from removal, which can then be replaced with newer purchases
      • Draw attention to increase circulation of previously overlooked items
  • 6. Weeding (cont’d)
    • Why it doesn’t get done?
    • Planning your approach
      • C ontinuous R eview, E valuation and W eeding
    • Getting down to business
      • M isleading and/or factually inaccurate;
      • U gly (worn out beyond mending or rebinding);
      • S uperseded by a new edition or a better source;
      • T rivial (of no discernable literary or scientific merit);
      • I rrelevant to the needs and interests of your community;
      • E lsewhere (the material may be easily borrowed from another source).
    • Now what?
      • Keep? Keep but mend first? Replace with new copy?
      • Don’t keep: Sell it? Give it away? Destroy it?
      • Updating the catalogue
  • 7. Intellectual Freedom
    • Considerations during Selection
      • Labeling: PG13, NC16, M18
      • Illegal acts, obscenity & profanity
      • Balance: gender/sex, racism, questionable truth, popular material
      • Items likely to be stolen
    • Handling Challenges to Materials in Your Collection
      • Keep your policies and procedures current
      • Have a formal policy to handle complaints
      • Have open lines of communication with local community leaders
      • Communicate the library’s position on intellectual freedom
    • Internet Use Policies
  • 8. Collection Assessment
    • Benefits of Conducting an Assessment
    • How Collections are Measured?
      • Quantitative vs Qualitative
    • Assessment Techniques
      • Examination of shelf-list data
      • Direct examination of collection
      • List checking
      • Evaluation by an outside expert
      • Citation analysis
  • 8. Collection Assessment (cont’d)
    • Assessment Framework: The Conspectus
      • Division by subject
      • Collection codes
        • Current collection
        • Acquisition commitment
        • Collection goal
        • Preservation commitment
      • Collection levels
        • 0 – Out of scope
        • 1 – Minimal level
        • 2 – Basic information level
        • 3 – Study or instructional support level
        • 4 – Research level
        • 5 – Comprehensive level
      • Comments