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Lecture 1b: Introduction to Acquisitions

Lecture 1b: Introduction to Acquisitions



Collection Development portion of course offered in Nov-Dec 2005 at Temasek Polytechnic, Singapore

Collection Development portion of course offered in Nov-Dec 2005 at Temasek Polytechnic, Singapore



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Lecture 1b: Introduction to Acquisitions Lecture 1b: Introduction to Acquisitions Presentation Transcript

  • Lecture 1b: Introduction to Acquisitions (ACQ) Development and Management of Collections
  • Introduction to Acquisitions
    • Objective: To have a general overview of acquisitions (ACQ)
    • Coverage:
    • Place/Role/Relationship/Interface of ACQ
    • Scope of ACQ Services
    • Goal of ACQ Services
    • Organizational Patterns of ACQ Services
    • Staffing of ACQ Services
    • Overview of Automation of ACQ
    • Principles and Standards of ACQ Practice
    • Literature of ACQ Services
    • Professional Organizations
  • 1. Place/Role/Relationship/ Interface of ACQ
    • The Library as a Whole
    • Collection Development
    • Cataloguing/Bibliographic Control
    • Other Services/Units
  • 2. Scope of ACQ Services
    • General Characteristics of the Business Aspects of Librarianship
    • Materials Handled/Not Handled by an ACQ Department
      • Monographs vs Continuing Resources
        • Serials and Standing Orders
        • Electronic Databases – CD-ROMs/Online
        • Cable TV/Videos
      • Print vs Non-Print
        • Audiovisual Materials
        • Electronic Resources – CD-ROMs/Online
      • Ownership vs Access
        • Electronic Resources
        • Interlibrary Loans
        • Reprographics
  • 3. Goals of ACQ Services
    • To acquire materials as rapidly as possible
    • To acquire materials as inexpensively as possible
    • To function like a smoothly-operating business (pay bills in 30 days, answer correspondence and return phone calls promptly, etc.)
  • 4. Organizational Patterns of ACQ Services
    • By Activity
      • Collection Development
      • Order Requests & Ordering
      • Receiving & Invoicing
      • Processing
    • By Type of Material Acquired
      • Books
      • Non-Print Materials
      • Serials Subscriptions
      • Electronic Resources
    • By Means of Acquiring Materials
      • Purchase
      • Subscriptions
      • Lease
      • Gifts and Exchanges
  • 5. Staff of ACQ Services
    • Levels of Staff
      • Professional
      • Para-professional
      • Operational
    • Staff Training
      • Budget Preparation and Accounting
      • Expert Knowledge
        • Subjects
        • Material Types
      • Purchasing Functions
      • Record Keeping and Documentation
      • Negotiation and Communication
        • Customer Service
        • Vendor/Supplier Management
  • 5. Staff of ACQ Services
    • Staff Evaluation
      • Expert Knowledge
      • Turnover of Order Requests/Orders/Receipts
        • Volume
        • Speed
      • Communication Skills
    • Work Standards and Quotas
    • Staff Motivation
  • 6. Overview of Automation of ACQ
    • Basic Applications or Uses in ACQ
      • Control/Guidance of Tasks
      • Storage and Retrieval of Records/Files
      • Communicating/Disseminating Information
      • Analyzing Information
    • Impacts of Automation on ACQ
      • Better Control, Audit Trails
      • Faster and More Accurate Transfer of Information
  • 7. Principles and Standards of ACQ Practice
    • ALCTS Statement - In all acquisitions transactions, a librarian:
      • gives first consideration to the objectives and policies of his or her institution;
      • strives to obtain the maximum ultimate value of each dollar of expenditure;
      • grants all competing vendors equal consideration insofar as the established policies of his or her library permit, and regards each transaction on its own merits;
      • subscribes to and works for honesty, truth, and fairness in buying and selling, and denounces all forms and manifestations of bribery;
      • declines personal gifts and gratuities;
      • uses only by consent original ideas and designs devised by one vendor for competitive purchasing purposes;
      • accords a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions;
      • fosters and promotes fair, ethical, and legal trade practices;
      • avoids sharp practice;
      • strives consistently for knowledge of the publishing and bookselling industry;
      • strives to establish practical and efficient methods for the conduct of his/her office;
      • counsels and assists fellow acquisitions librarians in the performance of their duties, whenever occasion permits.
  • 8. Literature of ACQ Services
    • Monographs
      • The Complete Guide to Acquisitions Management / Frances C. Wilkinson, Linda K. Lewis (ISBN: 1563088908)
      • Managing Acquisitions in Library and Information Services / Liz Chapman (ISBN: 1856044963)
      • Fundamentals of Collection Development and Management / Peggy Johnson (ISBN: 0838908535)
      • Managing Budgets and Finances : a How-to-do-it Manual for Librarians / Arlita W. Hallam and Teresa R. Dalston (ISBN: 1555705197)
      • Innovative Redesign and Reorganization of Library Technical Services : paths for the future and case studies / edited by Bradford Lee Eden (ISBN: 1591580927)
  • 8. Literature of ACQ Services
    • Professional Journals
      • The Acquisitions Librarian (ISSN: 0896-3576)
      • ALCTS Newsletter Online (ISSN: 1523-018X)
      • Library Collections, Acquisitions, & Technical Services (LCATS) (ISSN: 1464-9055)
      • Library Resources and Technical Services (LRTS) (ISSN: 0024-2527)
    • Electronic Resources
      • ACQWeb – “gathering place for librarians and other professionals interested in acquisitions and collection development”
        • URL - http://acqweb.library.vanderbilt.edu/
  • 9. Professional Organizations
    • Library Association of Singapore (LAS)
      • URL – http://www.las.org.sg
    • American Library Association (ALA)
      • URL – http://www.ala.org
      • Association for Library Collections & Technical Services (ALCTS)
        • URL - http://www.ala.org/ALCTSTemplate.cfm?Section=alcts
    • International Federation of Library Associations and Institutions (IFLA)
      • URL – http://www.ifla.org
      • Acquisition and Collection Development Section
        • URL - http://www.ifla.org/VII/s14/index.htm