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Procurement - A Reflection on 2012-2013 and the Way Forward
 

Procurement - A Reflection on 2012-2013 and the Way Forward

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  • Participants – Representatives From;Information Technology Association of Canada (ITAC) – Organization representing the largest portion of the Information and Communications Technology Sector – Represents approximately 70% of the sector by value/jobsCanadian Advanced Technology Alliance (CATA) – Organization representing 6000 claims to be ‘Largest high tech association’Canadian Business Information Technology Network (CABiNET) – Organization representing IT focused SMEsCanadian Information Technology Provider Association (CITPA) – Different organization representing IT focused SMEsInvest Ottawa – Organization working to develop key sectors in the Ottawa region with a specific focus on IT – includes CEOs, investors, and professional analysts
  • Participants – Representatives From;Information Technology Association of Canada (ITAC) – Organization representing the largest portion of the Information and Communications Technology Sector – Represents approximately 70% of the sector by value/jobsCanadian Advanced Technology Alliance (CATA) – Organization representing 6000 claims to be ‘Largest high tech association’Canadian Business Information Technology Network (CABiNET) – Organization representing IT focused SMEsCanadian Information Technology Provider Association (CITPA) – Different organization representing IT focused SMEsInvest Ottawa – Organization working to develop key sectors in the Ottawa region with a specific focus on IT – includes CEOs, investors, and professional analysts

Procurement - A Reflection on 2012-2013 and the Way Forward Procurement - A Reflection on 2012-2013 and the Way Forward Presentation Transcript

  • Shared Services CanadaProcurement – A Reflection on 2012-13 andthe Way ForwardInformation Technology Association of Canada (ITAC)Executive Briefing SeriesGina Rallis, Senior Assistant Deputy Minister and CFOCorporate Services BranchMay 21st , 2013
  • Objective and ContextObjectives• To provide a summary of SSC‟s procurement year for 2012-13• To provide an overview of SSC‟s plans to support transformationagenda through procurementContext1. Current state procurement environment SSC2. Spend analysis3. Procurement Planning at SSC4. Engagement: Information Technology Infrastructure Roundtable5. Update on Procurement Instruments6. Procurement of End User Devices7. Next Steps2
  • SSC’s procurement environment• Over the past 12 months we have: Obtained legislative authorities Sought approval of increased procurement limits Undertaken a procurement health check for SSC Supported the transformation agenda and enabled email transformation Absorbed contracts and commitments from over 43 partners♦ 5,025 contracts♦ 3,000 individual commitments♦ $1.05 billion in total contracted value Started to plot out our future state for:♦ Planning♦ Governance♦ Policy♦ Strategic engagement and♦ Acquisition strategies3
  • SSC Contracted Spend Analysis – FY2012-13• Breakdown of SSC‟sprocurement spend bycommodities (right)• Contracts forTelecommunication Servicesrepresent SSC‟s largestcategory of contracted spendHardware18%Other0%ProfessionalServices9%Software22%TelecommunicationsServices51%Training0%SSC’s FY2012-13 TotalContracted Value by Commodity4
  • SSC Contracted Spend Analysis – FY2012-13 Cont’d.CorporateServices1%Operations -Econ. Portfolio2%Operations -FinancePortfolio18%Operations -General1%Operations -GovernmentOperationsPortfolio34%Operations -InternationalPortfolio3%Operations -NationalSecurityPortfolio20%Operations -SciencePortfolio7%Operations -Social Portfolio10%PCR2%TSSD2%SSC’s FY2012-13 Total ContractedValue by SSC BranchData CentreServices29%EmailServices1%ManagementCosts6%Non-MandatoryServices8%Other2%Telecom/NetworkServices54%SSC’s FY2012-13 TotalContracted Value by SSCBusiness Line5
  • Procurement Planning at SSC• Getting our arms around what we have procured and what weneed to procure will take time• Working towards a departmental procurement plan thatintegrates into: The Departmental Investment Plan Integrated Planning across the department and aligns to DPR, RPP andPAA• Collecting requirements based on historical spend from acrossbusiness lines and validating which transactions will need“treatment” over the next 6,9 and 12 months• Working towards a 3 year plan with annual refresh• Integrating the results into the established SSC governance –Procurement Review Board and Senior Project andProcurement Oversight Committee• Possible release – Summer 20136
  • Engagement : Information Technology Infrastructure Roundtable(ITIR)Procurement Benchmarks Advisory Committee SSC has established an advisory committee to support the ITIRon matters related to procurement practices The committee is chaired by SSC Sr. ADM, Corporate Servicesand CFO, with the Assistant Comptroller General, AcquiredServices and Assets, from the Treasury Board Secretariat as vice-chair♦ Committee membership includes officials from SSC, PWGSC, andindustry representatives from the information and communicationstechnology sector Specifically, the committee has been established to contribute tothe improvement of the execution of government-wideprocurement and has been established with the belief thatbusiness outcomes need to drive procurement activity. SSC has committed to adopt best practices with respect tofocussing on outcomes and avoiding over-prescriptivespecifications for all its procurement needs.7
  • Engagement : Information Technology Infrastructure Roundtable (ITIR)Cont’dSmart Sourcing Advisory Committee SSC has established an advisory committee to support the ITIRon matters related to sourcing decisions The committee is co-chaired by SSC Sr. ADM, Corporate Servicesand CFO and SSC. Sr. ADM, Transformation, Service Strategyand Design♦ Committee membership includes officials from SSC, PWGSC, andindustry representatives from the information and communicationstechnology sector The committee supports the ITIR by considering the ways in whichthe ICT sector can better position itself for potential opportunitiesto work with SSC. The committee provides advice on the potential sourcing modelsthat SSC will pursue for delivery of its mandate and assists inoutlining the core functions and skills sets for the delivery of theGovernment of Canada‟s IT infrastructure.8
  • Engagement : Information TechnologyInfrastructure Roundtable (ITIR) Cont’dInnovative Canadian Enterprises Committee discuss current barriers to innovation within the CanadianInformation and Communications Technology (ICT) sector,and provide strategic and tactical advice to the ITInfrastructure Roundtable (ITIR) on what Shared ServicesCanada (SSC) can do to accelerate innovation andcommercialization in the Canadian ICT sector. Chaired by the Head of Analytics for Shared ServicesCanada and co-chaired by the Director General Informationand Communications Technology Branch from IndustryCanada9
  • Engagement : Information TechnologyInfrastructure Roundtable (ITIR) Cont’dArchitecture Framework Advisory Committee Chaired by the Senior ADM Transformation, Service Strategyand Design and is vice-chaired by the Chief TechnologyOfficer for the Government of Canada. Explores and weighs options and makes recommendationsthrough SSC on all aspects of enterprise architecture as itrelates to SSC‟s transformation initiatives, in particular emaildata centers and networks/telecommunications10
  • Update on Procurement Instruments11Standing Offer/Supply Arrangement StatusTask and Solutions-Based Informatics ProfessionalServices (TBIPS/SBIPS)SSC provided equivalent contract limits as PWGSC.Cyber Protection Supply Arrangement (CPSA) SSC provided equivalent contract limits as PWGSC.Networking Equipment Support Services (NESS) SSC provided equivalent contract limits as PWGSC.Mass Storage Systems and Storage Area Network(SAN) NMSOSSC provided elevated, but not equivalent to PWGSC,contract entry limits.Network Infrastructure Management Service (NIMS) SSC provided equivalent contract limits as PWGSC.Integrated Services Digital Network (ISDN) SSC provided equivalent contract limits as PWGSC.Audio Visual, Projection and VideoconferencingEquipment Standing OfferEqual contract entry limits to be provided to SSC.Microcomputers NMSO (Servers, Desktops,Workstations, Notebooks, Mobile Workstations, andTablet PCs , etc.)SSC provided elevated, but not equivalent to PWGSC,contract entry limits.Software Licensing Supply Arrangements (SLSA) SSC provided equivalent contract limits as PWGSC.
  • Procurement of End User Devices (EUD)• Departments are to continue to procure EUD Hardware andSoftware off of existing methods of supply (where available) orthrough traditional contract entry limits contained within theirown authority or that of PWGSC PWGSC will process requirements that exceed the call-up limits ofdepartments or contracts above the contract entry limits as designatedby the Treasury Board Contracting Policy• This process will be complimented with the implementation ofa review process for EUD software requirements, and asubsequent process for EUD hardware requirements• This approach will ensure „business as usual‟ for departmentsand suppliers until SSC develops an EUD transformationstrategies12
  • Next Steps• Continue with departmental procurement planning exercise byvalidating data with business lines and looking across thedepartment for consolidation opportunities• Leveraging information to support category managementstrategies, define categories and build governance• Acquire and deploy procure to pay system toinput, manage, track and execute procurements contained in theprocurement plan• Build digital catalogues where possible and enable tieredprocurement to ensure maximum flexibility for business partners• Develop procurement strategies in partnership with businesslines and assist them to engage industry in a timely manner• Continue to compete requirements in an open, fair andtransparent manner and support the transformation agenda.13