Principles of effective communication Nathan Kirby Next
Cultural DifferencesPeople with different cultures may behave orspeak in a certain way, it is important that youuse words and phrases correctly andappropriately. For example: A word you may useto explain something might have a differentmeaning to them. Try and use more of a“Global” word. Next
Adapting to the EnvironmentThe way you speak in different environments is key.For example: If you need to speak to an audience,you need to be loud and clear in order for them tounderstand you and take in information. If it is a“Formal meeting” then you need to speak formally,clearly and appropriately. This may differ from theway you speak to your social group or at home.When making points, you need to make your ideasand opinions clear so that the audience canunderstand it from your prospective. Next
Engaging an AudienceWhen speaking to an audience, you don’t want to speak inone tone of voice and speak constantly. They will get boredfast. There are many different ways in which you can engagean audience. Some of these are:• Use a presentation or visual representations to demonstrate ideas and information. Add images, sounds and videos.• Keep them involved, ask questions and get them to contribute.• Change the tone of your voice for different parts of information. Be productive, be cheerful and try and make the audience smile (May be a little informal). Needs to fit the situation. Next
Exploring information.When showing a PowerPoint to an audience,explain the information in your own wordsinstead of directly from the slide itself, give yourown opinions on the subject/topic in order forthe audience to obtain a better understandingof more than one point of view. Next
Presentation – Quality and QuantityMaking sure that when preparing the presentation,that the information is relevant and focuses on themain/key points linking directly to the purpose. Tryand bullet-point the key points instead of plasteringeach slide with loads of information. Keep anappropriate font size so that the text can easily bescanned through and the audience don’t likeenthusiasm. Make sure that you spend theappropriate amount of time explaining each of theslides. Allocate appropriate time slots. Next
Be presentable…It is important that you are setting a goodexample for the audience, if they see that youare confident and invest your time intosupplying the presentation they will pay morerespect and be more likely to pay attentionbetter. It is important that you keep a naturalbody language but avoid slouching, lounging,putting your hands in your pockets and hairflicking. Make sure that you aren’t late and youare prepared, this is important. Next
Question TimeYou will now be asked a series of questions,there will be 2 options for each one. One of which is right. Good Luck! Begin
When speaking to someone from adifferent culture/country, what do you need to make sure that you do? Widen your vocabulary, speak formally and appropriately to the Use personal vocabulary and audience. Try and find words thatbehave how you would normally can relate to them, rather thanwith friends and family members. slang and second meaning words.
Correct! It is important that you use words that areglobally used and has the same meaning in yourown environment and theirs. It is also importantthat the terminology that you use is appropriateto them. Next
Wrong! It is important that you don’t use any personal“Slang” as it may be offensive towards theaudience of a different culture. Use words whichare relatively global and maintain the samemeaning. Return
When giving a lecture/presentation, what is important for you do to in order to keep the audience engaged. Change the tone of your voice to fit the Constantly talk to them, giving information and formality of what you them random parts of information are telling them. Cover informationin detail, covering every single little with key points and not massive area. Speak in one, formal tone of chunks of text and information. Move voice. Stay still and don’t move around, across the given area to make about. Talk to the audience. sure all areas of the audience is absorbing information.
Correct! If it important that you keep the audience engagedand allow them to take in information efficiently. Ifyou do not keep them engaged, then they may missimportant information that is needed to understandthe outline of the subject. Changing the tone ofyour voice for different attitudes to different areas,it is important not to drone them out. Coveringinformation with key points and not massive chunksof text will work better with the audience, this isbecause massive chunks of text can be frustratingfor some people to read. Next
Wrong! If you don’t work through the information insome sort of logical order, then they will missthe base outline of the information, keeping allthe information related to different sub-sectionsof the subject is important. If you just talk anddon’t allow a change in attitude. Return
When giving presentation, what is important to remember when supplying information? Cover the key points shown on theslide, interpret your own opinion into Keep focused on the PowerPoint your answer, give them a variety of and read everything on there word facts. for word.
Correct! It is very important that you don’t just payattention to the presentation, and you interactwith the audience. When explaining a certainsubject/topic make sure that you give your ownopinions ideas along with the important, factualinformation. This will allow the audience to havea better understanding. Next
Wrong! No! If you focus too much on the presentation,it won’t flow and it will not be as interesting forthe audience. It is important that you expressyour own view points and ideas in order forthem to obtain a greater understanding. Return
When giving a presentation, how should you behave (body language)? Keep your hands in pockets, stand up still and straight. Try and keep to one Move around the front, make surespot/area when explaining/talking. The that when you are explaining presentation of your dress code e.g. If information that it is reaching all of wearing a suite, keeping the shirt un- your audience. Project your voice. tucked. – Making sure that you are Keep your personal appearance comfortable. tidy.
Correct! It is important that you move around theallocated space so that the audience doesn’t justwatch you stand in one spot, if you inform thewhole audience, then they will obtain a betterunderstanding and they wont disengage fromthe presentation. Make sure the way you aredressed is appropriate to the situation, makingsure that they can see that you made the effort. Next
Wrong! If you don’t present the way you dressappropriately, then the audience will think that youdon’t show an interest and don’t want to set a goodexample. Keeping a good dress-code is importantand it is important that the first impressions arepositive. If you don’t move around, you will notengage all of the audience e.g. If you are standing atone side, that particular side might understand butthe other side may lose concentration and not payattention. Return
The End This is the end of the PowerPoint game. Hopefully, you will have a better understanding on the key aspects of giving a presentation andthe importance of being organized and down-to- earth with the audience.