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Challenges faced by HR and Finance Managers of SMEs
AGENDA
CHALLENGES FACED
BY HR AND FINANCE
MANAGERS
KC KWA
CEO, JUSTLOGIN
Challenges faced by HR and Finance Managers of SMEs
KEY HR/FINANCE PROCESSES
PAYROLL PROCESSING
CHALLENGES
CPF Calculation &
submission
CPF Calculation &
submission
CDAC/MBMF/SDL
calculation
CDAC/MBMF/SDL
calculation
Printing and
distribution of Pay
slips
Printing and
distribution of Pay
slips
Tax
Submission/IR8A
Tax
Submission/IR8A
Bank GiroBank Giro
PAYROLL OPTIONS
• EXCEL
• OUTSOURCE
• PC-BASED PAYROLL SOFTWARE
• CLOUD-BASED PAYROLL SOFTWARE
ONLINE PAY SLIP
PAY SLIP ON IPHONE
LEAVE PROCESSING
Applicant
Recommending
Officer
Approving
Officer
HR
What is
my
leave
balance
?
What is
my
leave
balance
?
Has my
leave been
approved?
Has my
leave been
approved?
Update leave
records for annual,
sick, childcare …
Update leave
records for annual,
sick, childcare …
You have not
submitted your
MC?
You have not
submitted your
MC?
LEAVE MANAGEMENT
• STATUTORY REQUIREMENTS
• ANNUAL LEAVE
• SICK LEAVE
• CHILDCARE LEAVE
• MATERNITY LEAVE
• COMPANY
• EXAMINATION
• ANNIVERSARY
• ETC.
LEAVE OPTIONS
• EXCEL
• PAYROLL SOFTWARE BACKEND UPDATE
• IN-HOUSE INSTALLED SOFTWARE
• CLOUD-BASED ELEAVE
I am going to Malaysia. Mark will cover my duties during my
absence.
Email to approve leave
APPLY LEAVE ON IPHONE
FORM PROCESSING
CHALLENGES
What happens to
my expense claim
form that I
submitted 2 weeks
ago?
What happens to
my expense claim
form that I
submitted 2 weeks
ago?
Has my MD
approved my PO
form?
Has my MD
approved my PO
form?
Who should I
submit the travel
request form to
next?
Who should I
submit the travel
request form to
next?
Enter data into
accounting
system
Enter data into
accounting
system
FORM PROCESSING OPTIONS
• MANUAL
• EMAIL EXCEL FILE
• CUSTOMIZED SOFTWARE
• CLOUD-BASED EFORM
OPTIONS
• MANUAL
• CUSTOMIZED DEVELOPMENT
• INSTALLED SOFTWARE
• CLOUD-BASED
TIME & ATTENDANCE
CHALLENGES
• STATUTORY REQUIREMENTS
• OT & PAYMENT
• ABSENTISM
• BUDDY PUNCHING
• CALCULATING OT AND PAY
OPTIONS
• PAPER (SIGN IN/OUT)
• PUNCH CARD MACHINE
• FINGER PRINT READERS
• CLOUD-BASED IPAD
Challenges faced by HR and Finance Managers of SMEs
EMPLOYEE DATA MANAGEMENT
• CHALLENGES
• CAPTURE AND UPDATE
• OPTIONS
• EXCEL
• INSTALLED SOFTWARE
• CLOUD-BASED
ESTAFF – MANAGING EMPLOYEE
DATA
CLOUD COMPUTING
• THE USE OF COMPUTING RESOURCES DELIVERED OVER
INTERNET
• E.G. SOFTWARE-AS-A-SERVICE (SAAS)
• E.G. SALESFORCE, YAMMER, BASECAMP, DESK.COM…
NETWORK
SOFTWARE-AS-A-SERVICE
(SAAS)
Auto Statutory
Updates
Best Support Model
Pay as you go
No
hardware/Software
Investment
Instant Set Up
SOFTWARE-AS-A-SERVICE
(SAAS)
DEMO

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