WEBINAR STARTING AT 10 AM	Today’s topic: 	Finding opportunities in Complexity – Specialist Advice on EnvironmentalReportin...
Module 3.3 – Finding Opportunities inComplexity	Specialist advice on environmental reporting forMpm’s and Large Multi Venu...
Housekeeping
Webinar Series	•  Weekly webinars for Npos, Mpms, Mdp lead partners andBridge Organisations 	•  Now until May 22nd (report...
Today’s agenda	•  Introduction to Julie’s Bicycle 	•  Introduction to the Arts Council’s environmental		reporting requirem...
•  Not for profit	•  Founded by the music industry, now spanning many creative sectors	•  Five years old	•  A bridge betwee...
What does that look like?	•  Working with over 1,000 organisations of all sizes andtypes:	Artichoke, Royal Opera House, Ma...
Arts Council Requirements	1.  Developing an environmental policy andaction plan.	–  Notify us using the IG Tools	2.  Colle...
What are the IG Tools?	•  Set of online carbon calculators 	•  Specific to cultural sectors	•  3 relevant tools (5 in total...
Scope and sphere of influence	•  Scope includes Electricity and Gas consumption and waterfor 2012/13.	•  For the buildings ...
IG Tools: FAQs for Mpm’s	•  Complex multi-use buildings 	•  Café, restaurants and car parks	•  Warehouses and storage unit...
What is a policy and an action plan?	Environmental Policy	A broad overarching statement of your environmental ambitions,wh...
What are the benefits?	•  Gain organisation-wide support and 		clarity of purpose	•  Better project management	•  A baselin...
The Policy: Priorities for Mpm’s	•  Understand your environmental impacts as best you can	•  Decide whether to have a join...
…Policies continued	•  Consider the wider impacts of your activities:	–  Audience travel	–  Exhibition resources and freig...
The Action Plan: Priorities	•  Define your objectives and targets (in line with your policy commitments)	•  Joint or Indivi...
Top tips for Mpm’s	•  Align documents with funding/governing body (council or university)	•  Identify different stakeholde...
Case study: Birmingham Museums Trust	Environmental Policy	Mission statement: Governing principles of IG certification	Scope...
Action Plan	Case study: Birmingham Museums Trust
Case study: Manchester Partnership	Manchester Art Gallery		•  Installation of Xicato Artist Series LEDs with 13 month payb...
Case study: Manchester Partnership	Whitworth Art Gallery	•  14% decrease in energy emissions 2008 –11.	•  Green roof insta...
Case study: Manchester Partnership	Manchester Museum		•  Opening up air shafts to allow night-time cooling ofexhibition sp...
Case studies: University of CambridgeMuseums 	•  Prioritising solutions to those areas of the museumactivity which generat...
Any questions?	•  Reporting deadline: 31st May 2013	•  Allow 4 – 6 weeks for reporting cycleto take place within	•  suppor...
Further support	•  www.juliesbicycle.com	•  Practical Guides and Fact sheets	•  Case studies	•  FAQ’s	•  User Guides	•  Fu...
IG Tools: Help	•  To register/sign in: www.ig-tools.com 	•  Key resources:www.juliesbicycle.com/resources/ace-npos/ace-ig-...
EP & AP: Help	•  www.juliesbicycle.com	•  Key resource: Environmental Policy and ActionPlan Guidelines – includes a resour...
THANK YOU
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Webinar 3.3_Specialist webinar for Mpms and large multi venue or activity orgs

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The webinar Julie's Bicycle ran on the 24th April 2013 providing specialist advice to Mpms and large multi venue or activity organisations regarding their Arts Council England Environmental Reporting Requirements.

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Webinar 3.3_Specialist webinar for Mpms and large multi venue or activity orgs

  1. 1. WEBINAR STARTING AT 10 AM Today’s topic: Finding opportunities in Complexity – Specialist Advice on EnvironmentalReporting for Mpm’s and Large Multi Venue/Activity Organisations
  2. 2. Module 3.3 – Finding Opportunities inComplexity Specialist advice on environmental reporting forMpm’s and Large Multi Venue/ ActivityOrganisations Luke Ramsay, Christina Tsiarta and Catherine Langabeer Julie’s Bicycle
  3. 3. Housekeeping
  4. 4. Webinar Series •  Weekly webinars for Npos, Mpms, Mdp lead partners andBridge Organisations •  Now until May 22nd (reporting deadline is May 31st) –  Basic training –  Specialist advice, dependent on the nature of yourorganisation –  Specialist stakeholder webinars –  Troubleshooting
  5. 5. Today’s agenda •  Introduction to Julie’s Bicycle •  Introduction to the Arts Council’s environmental reporting requirements – what is expected? •  Using the IG Tools & FAQs for Mpm organisations •  Environmental Policies and Action Plans priorities •  Case study for Mpm’s organisations •  Trouble shooting Q&A
  6. 6. •  Not for profit •  Founded by the music industry, now spanning many creative sectors •  Five years old •  A bridge between sustainability and the creative industries •  Anchored in research •  Not a bike shop
  7. 7. What does that look like? •  Working with over 1,000 organisations of all sizes andtypes: Artichoke, Royal Opera House, Manchester JewishMuseum, Latitude Festival, BALTIC and Live Nation •  Consultancy •  Free online resources •  Networks •  Industry Green (IG) Tools and Certification •  Arts Council partnership
  8. 8. Arts Council Requirements 1.  Developing an environmental policy andaction plan. –  Notify us using the IG Tools 2.  Collecting data on emissions fromenergy and water use from April 2012 toMarch 2013. –  Submit using the IG Tools Reporting deadline: 31st May 2013
  9. 9. What are the IG Tools? •  Set of online carbon calculators •  Specific to cultural sectors •  3 relevant tools (5 in total): –  Outdoor Events –  Offices –  Venues/Cultural Buildings •  Account for as a minimum: - Energy - Water
  10. 10. Scope and sphere of influence •  Scope includes Electricity and Gas consumption and waterfor 2012/13. •  For the buildings and events that you pay bills for •  Focus your efforts on what you have most control over •  Use your discretion to decide on what should bemonitored if its not part of your core estate •  Always get in touch with us before making final decision •  We’re more interested in knowing you’re engaging overallthen worrying about every last kWh!
  11. 11. IG Tools: FAQs for Mpm’s •  Complex multi-use buildings •  Café, restaurants and car parks •  Warehouses and storage units •  Separate meters or sub-meters •  Educational and other workshops •  Multiple performance/exhibition areas •  District Heating System / Combined Heat and Power Plant •  Managing multiple spaces and multiple events •  Multi-site festival or event •  Display Energy Certificates and Carbon Reduction Commitment
  12. 12. What is a policy and an action plan? Environmental Policy A broad overarching statement of your environmental ambitions,which provides a framework for day-to-day action. Action Plan Detailed and specific document that defines (i) targets (ii) actions (iii) responsibilities and (iv) deadlines for achieving environmental improvement and reducingenvironmental impacts.
  13. 13. What are the benefits? •  Gain organisation-wide support and clarity of purpose •  Better project management •  A baseline for measuring future success •  Review what is and isn’t working so you canadapt your approach as you go along •  Greater accountability and transparency •  Really useful for internal and externalcommunications
  14. 14. The Policy: Priorities for Mpm’s •  Understand your environmental impacts as best you can •  Decide whether to have a joint or separate Policy per organisation •  Depends on management structure •  Align with policy and documents of governing/funding body •  Consider what control you have •  Monitor impacts year round •  Use the quantitative data gathered to inform commitments •  Can go beyond the scope set by Arts Council England
  15. 15. …Policies continued •  Consider the wider impacts of your activities: –  Audience travel –  Exhibition resources and freight –  Resource efficiency at Cafes –  Sustainable procurement policies •  Detailed building energy and water Monitoring – sMeasure •  Role as environmental sustainability advocate to MDPcohorts
  16. 16. The Action Plan: Priorities •  Define your objectives and targets (in line with your policy commitments) •  Joint or Individual action plans? •  Develop actions to address objectives •  Make your actions SMART –  Specific, Measurable, Attainable, Relevant and Timely –  Decide with colleagues on responsibilities, timescales and deadlines •  Explain what’s left out •  Identify how you will define, review, share and communicate progress •  Set quantifiable targets – e.g. 5% reduction in carbon emissions fromenergy and water pa
  17. 17. Top tips for Mpm’s •  Align documents with funding/governing body (council or university) •  Identify different stakeholders and relationships –  What are you responsible for? •  Break organisation into its various departments/buildings/members andidentify how the EP and AP involves them –  Marketing and comms; finance; operations/facilities; programming;procurement and merchandise; food and catering; production; traders;FOH; artist liaison; etc. •  Set up a green team and nominate green champions –  Forum to develop policies and action plans –  Mechanism to achieve consensus for implementation, development andinnovation •  Consider sector wide networks –  Consider joint energy/waste procurement
  18. 18. Case study: Birmingham Museums Trust Environmental Policy Mission statement: Governing principles of IG certification Scope of policy: Main impact areas Key environmental impacts: Linking actions to impacts and broadcommitments on how to address them Key ambitions and targets: Overarching ambitions and targets Review cycle: How frequently and by whom Signature and date: Chair of the board of trustees and Director
  19. 19. Action Plan Case study: Birmingham Museums Trust
  20. 20. Case study: Manchester Partnership Manchester Art Gallery •  Installation of Xicato Artist Series LEDs with 13 month paybackthrough MCCs invest to save scheme •  Replacing chillers with energy efficient turbo chillers •  Undertaking pilot to introduce a dead band on temp and humiditycontrols rather than fixed setting •  Buying communal cycles for staff to use to attend local meetingsetc. •  Visitor and Occupancy survey to establish heating and coolingrequirements/expectations
  21. 21. Case study: Manchester Partnership Whitworth Art Gallery •  14% decrease in energy emissions 2008 –11. •  Green roof installed in 2010 with help from Red Rose Forest.Sedum roof covers flat roof over foyer, shop and café area ofGallery •  Sustainability included in staff personal development reviews •  Looking at removing air conditioning from parts of the buildingand making use of passive air handling systems regulated via Earthtubes and ground source heat pumps
  22. 22. Case study: Manchester Partnership Manchester Museum •  Opening up air shafts to allow night-time cooling ofexhibition spaces •  Installing LED track and case lighting into all galleryrefurbishments
  23. 23. Case studies: University of CambridgeMuseums •  Prioritising solutions to those areas of the museumactivity which generate the highest emissions •  Collaboratively working with Estates management teamand research teams at the University to develop moresustainable environmental control systems for permanentcollection •  Installing low-energy lighting •  Widening parameters of building controls to reduceenergy demand
  24. 24. Any questions? •  Reporting deadline: 31st May 2013 •  Allow 4 – 6 weeks for reporting cycleto take place within •  support@juliesbicycle.com •  www.juliesbicycle.com - Click on theNPO Help Centre green circle
  25. 25. Further support •  www.juliesbicycle.com •  Practical Guides and Fact sheets •  Case studies •  FAQ’s •  User Guides •  Further webinars •  Phone & email support
  26. 26. IG Tools: Help •  To register/sign in: www.ig-tools.com •  Key resources:www.juliesbicycle.com/resources/ace-npos/ace-ig-tools –  IG Tools User Guide for Arts Council England fundedorganisations –  Demo videos •  Email or phone support from Julie’s Bicycle •  Further webinars
  27. 27. EP & AP: Help •  www.juliesbicycle.com •  Key resource: Environmental Policy and ActionPlan Guidelines – includes a resource matrix fordeveloping your actions •  Example policies and plans from otherorganisations •  Email or phone support from Julie’s Bicycle •  Further webinars
  28. 28. THANK YOU

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