Today’s topic: 	Planning, Engaging, Acting - Specialist advice on Environmental Reporting fororganisations with 100 employ...
Module 3.2 – Planning, Engaging, Acting	  Specialist advice on environmental reporting for    organisations with 100 emplo...
Housekeeping
Webinar Series	•  Weekly webinars for Npos, Mpms, Mdp lead partners and   Bridge Organisations 	•  Now until May 22nd (rep...
Today’s agenda	•  Introduction to Julie’s Bicycle 	•  Introduction to the Arts Council’s environmental	   	reporting requi...
•    Not for profit	•    Founded by the music industry, now spanning many creative sectors	•    Five years old	•    A bridg...
What does that look like?	•  Working with over 1,000 organisations of all sizes and   types:	    Artichoke, Royal Opera Ho...
Arts Council Requirements	        1.  Developing an environmental policy and              action plan.	            –  Noti...
Climate Change and the Arts	           Why you will care	            Why you ‘should’ care	            Why it’s worth it
Why you will care	•  It’s a business issue, not just an    ethical one		•  It can save you money, time    and effort		•  I...
Why you ‘should’ care	•     UK Gov:	       –  80% reduction by 2050 on          	1990 levels		•     Arctic sea ice:	      ...
Why it’s worth it	Arts and Culture:	    –  Have an impact far        beyond their own        footprint	    	    –  Enable ...
What are the IG Tools?	•  Set of online carbon calculators 	•  Specific to cultural sectors	•  3 relevant tools (5 in total...
What are the benefits?	•  Establish a baseline 	    –  Where do your main impacts come from? 	    –  How do you best focus ...
IG Tools: FAQs for large organisations	•    Complex multi-use buildings or hubs	•    Café, restaurants and car parks	•    ...
What is a policy and an action plan?	Environmental Policy	A broad overarching statement of your environmental ambitions,wh...
What are the benefits?	•  Gain organisation-wide support and 	  	clarity of purpose	•  Better project management	•  A basel...
The Policy: Starting Out	•    Understand your environmental impacts as best you can	•    Start from what you do 	•    Cons...
The Action Plan: starting out	•  Define your objectives and targets (in line with your policy commitments)	•  Develop actio...
Top tips for large organisations	•  Align documents with funding/governing body (council or university)	•  Identify differ...
Case study: Birmingham Museums Trust	Environmental Policy	Mission statement: Governing principles of IG certification	Scope...
Case study: Birmingham Museums Trust	Action Plan
Any questions?	        •  Reporting deadline: 31st May 2013	        •  Allow 4 – 6 weeks for reporting cycle           to ...
Further support	         •    www.juliesbicycle.com	         •    Practical Guides and Fact sheets	         •    Case stud...
IG Tools: Help	•  To register/sign in: www.ig-tools.com 	•  Key resources:   www.juliesbicycle.com/resources/ace-npos/ace-...
EP & AP: Help	•  www.juliesbicycle.com	•  Key resource: Environmental Policy and Action   Plan Guidelines – includes a res...
THANK YOU
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Module 3.2: Planning, Engaging and Acting - Specialist Advice on Environmental Reporting Organisations with 100 Employees or More

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Aim: This webinar provides practical guidance for organisations with 100 employees or more on complying with the Arts Council’s environmental reporting requirements.

The webinar will include:

-Introduction to the Arts Council’s environmental reporting and Julie’s Bicycle.
- Setting the scope: realistic targets and recruiting help from across your organisation.
- Using the IG Tools as a large organisation – dealing with large amounts of data.
- Creating an environmental policy and action plan for a large organisation – creating useful tools for use throughout your organisation.
- Industry case study.
- Trouble shooting Q&A – your chance to ask the experts about any problems you are having with the environmental reporting process.

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Transcript of "Module 3.2: Planning, Engaging and Acting - Specialist Advice on Environmental Reporting Organisations with 100 Employees or More"

  1. 1. Today’s topic: Planning, Engaging, Acting - Specialist advice on Environmental Reporting fororganisations with 100 employees or more WEBINAR STARTING AT 10 AM
  2. 2. Module 3.2 – Planning, Engaging, Acting Specialist advice on environmental reporting for organisations with 100 employees or more Christina Tsiarta, Luke Ramsay and Catherine Langabeer Julie’s Bicycle
  3. 3. Housekeeping
  4. 4. Webinar Series •  Weekly webinars for Npos, Mpms, Mdp lead partners and Bridge Organisations •  Now until May 22nd (reporting deadline is May 31st) –  An introduction to environmental reporting –  Basic training –  Specialist advice, dependent on the nature of your organisation –  Specialist stakeholder webinars –  Troubleshooting
  5. 5. Today’s agenda •  Introduction to Julie’s Bicycle •  Introduction to the Arts Council’s environmental reporting requirements – what is expected? •  Climate Change and the Arts •  Using the IG Tools & FAQs for large organisations •  Environmental Policies and Action Plans & case study for large organisations •  Trouble shooting Q&A
  6. 6. •  Not for profit •  Founded by the music industry, now spanning many creative sectors •  Five years old •  A bridge between sustainability and the creative industries •  Anchored in research •  Not a bike shop
  7. 7. What does that look like? •  Working with over 1,000 organisations of all sizes and types: Artichoke, Royal Opera House, Manchester Jewish Museum, Latitude Festival, BALTIC and Live Nation •  Consultancy •  Free online resources •  Networks •  Industry Green (IG) Tools and Certification •  Arts Council partnership
  8. 8. Arts Council Requirements 1.  Developing an environmental policy and action plan. –  Notify us using the IG Tools 2.  Collecting data on emissions from energy and water use from April 2012 to March 2013. –  Submit using the IG Tools Reporting deadline: 31st May 2013
  9. 9. Climate Change and the Arts Why you will care Why you ‘should’ care Why it’s worth it
  10. 10. Why you will care •  It’s a business issue, not just an ethical one •  It can save you money, time and effort •  It’s not going to go away
  11. 11. Why you ‘should’ care •  UK Gov: –  80% reduction by 2050 on 1990 levels •  Arctic sea ice: –  Melting twice as quickly as predicted •  Rate of species extinction: –  100-1,000x higher than historically ‘normal’ •  Temperature rise: - 5/6ºC warming => ê 5-10% off global GDP
  12. 12. Why it’s worth it Arts and Culture: –  Have an impact far beyond their own footprint –  Enable us to understand complex issues –  Have a role to play in social change
  13. 13. What are the IG Tools? •  Set of online carbon calculators •  Specific to cultural sectors •  3 relevant tools (5 in total): –  Outdoor Events –  Offices –  Venues/Cultural Buildings •  Account for as a minimum: - Energy - Water
  14. 14. What are the benefits? •  Establish a baseline –  Where do your main impacts come from? –  How do you best focus your reduction efforts? •  Inform your policy and action plan •  Inform your planning => ê£ •  Peer comparisons (industry average)
  15. 15. IG Tools: FAQs for large organisations •  Complex multi-use buildings or hubs •  Café, restaurants and car parks •  Warehouses and storage units •  Separate meters or sub-meters •  Educational and other workshops •  Multiple performance/exhibition areas •  District Heating System / Combined Heat and Power Plant •  Managing multiple spaces and multiple events •  Multi-site festival or event •  Display Energy Certificates and Carbon Reduction Commitment
  16. 16. What is a policy and an action plan? Environmental Policy A broad overarching statement of your environmental ambitions,which provides a framework for day-to-day action. Action Plan Detailed and specific document that defines (i) targets (ii) actions (iii) responsibilities and (iv) deadlines for achieving environmental improvement and reducingenvironmental impacts.
  17. 17. What are the benefits? •  Gain organisation-wide support and clarity of purpose •  Better project management •  A baseline for measuring future success •  Review what is and isn’t working so you can adapt your approach as you go along •  Greater accountability and transparency •  Really useful for internal and external communications
  18. 18. The Policy: Starting Out •  Understand your environmental impacts as best you can •  Start from what you do •  Consider what control you have •  Monitor year round •  Use the quantitative data gathered •  Can go beyond the scope set by Arts Council England •  Align with policy and documents of governing/funding body
  19. 19. The Action Plan: starting out •  Define your objectives and targets (in line with your policy commitments) •  Develop actions to address objectives •  Make your actions SMART –  Specific, Measurable, Attainable, Relevant and Timely –  Decide with colleagues on responsibilities, timescales and deadlines •  Explain what’s left out •  Identify how you will define, review, share and communicate progress
  20. 20. Top tips for large organisations •  Align documents with funding/governing body (council or university) •  Identify different stakeholders and relationships –  What are you responsible for? •  Break organisation into its various departments and identify how the EP and AP involves them –  Marketing and comms; finance; operations/facilities; programming; procurement and merchandise; food and catering; production; traders; FOH; artist liaison; etc. •  Set up a green team and nominate green champions –  Forum to develop policies and action plans –  Mechanism to achieve consensus for implementation, development and innovation •  Consider sector wide networks –  Consider joint energy/waste procurement
  21. 21. Case study: Birmingham Museums Trust Environmental Policy Mission statement: Governing principles of IG certification Scope of policy: Main impact areas Key environmental impacts: Linking actions to impacts and broadcommitments on how to address them Key ambitions and targets: Overarching ambitions and targets Review cycle: How frequently and by whom Signature and date: Chair of the board of trustees and Director
  22. 22. Case study: Birmingham Museums Trust Action Plan
  23. 23. Any questions? •  Reporting deadline: 31st May 2013 •  Allow 4 – 6 weeks for reporting cycle to take place within •  support@juliesbicycle.com •  www.juliesbicycle.com - Click on the NPO Help Centre green circle
  24. 24. Further support •  www.juliesbicycle.com •  Practical Guides and Fact sheets •  Case studies •  FAQ’s •  User Guides •  Further webinars •  Phone & email support
  25. 25. IG Tools: Help •  To register/sign in: www.ig-tools.com •  Key resources: www.juliesbicycle.com/resources/ace-npos/ace-ig-tools –  IG Tools User Guide for Arts Council England funded organisations –  Demo videos •  Email or phone support from Julie’s Bicycle •  Further webinars
  26. 26. EP & AP: Help •  www.juliesbicycle.com •  Key resource: Environmental Policy and Action Plan Guidelines – includes a resource matrix for developing your actions •  Example policies and plans from other organisations •  Email or phone support from Julie’s Bicycle •  Further webinars
  27. 27. THANK YOU

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