Module 3.2: Planning, Engaging and Acting - Specialist Advice on Environmental Reporting Organisations with 100 Employees or More

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Aim: This webinar provides practical guidance for organisations with 100 employees or more on complying with the Arts Council’s environmental reporting requirements. …

Aim: This webinar provides practical guidance for organisations with 100 employees or more on complying with the Arts Council’s environmental reporting requirements.

The webinar will include:

-Introduction to the Arts Council’s environmental reporting and Julie’s Bicycle.
- Setting the scope: realistic targets and recruiting help from across your organisation.
- Using the IG Tools as a large organisation – dealing with large amounts of data.
- Creating an environmental policy and action plan for a large organisation – creating useful tools for use throughout your organisation.
- Industry case study.
- Trouble shooting Q&A – your chance to ask the experts about any problems you are having with the environmental reporting process.

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  • 1. Today’s topic: Planning, Engaging, Acting - Specialist advice on Environmental Reporting fororganisations with 100 employees or more WEBINAR STARTING AT 10 AM
  • 2. Module 3.2 – Planning, Engaging, Acting Specialist advice on environmental reporting for organisations with 100 employees or more Christina Tsiarta, Luke Ramsay and Catherine Langabeer Julie’s Bicycle
  • 3. Housekeeping
  • 4. Webinar Series •  Weekly webinars for Npos, Mpms, Mdp lead partners and Bridge Organisations •  Now until May 22nd (reporting deadline is May 31st) –  An introduction to environmental reporting –  Basic training –  Specialist advice, dependent on the nature of your organisation –  Specialist stakeholder webinars –  Troubleshooting
  • 5. Today’s agenda •  Introduction to Julie’s Bicycle •  Introduction to the Arts Council’s environmental reporting requirements – what is expected? •  Climate Change and the Arts •  Using the IG Tools & FAQs for large organisations •  Environmental Policies and Action Plans & case study for large organisations •  Trouble shooting Q&A
  • 6. •  Not for profit •  Founded by the music industry, now spanning many creative sectors •  Five years old •  A bridge between sustainability and the creative industries •  Anchored in research •  Not a bike shop
  • 7. What does that look like? •  Working with over 1,000 organisations of all sizes and types: Artichoke, Royal Opera House, Manchester Jewish Museum, Latitude Festival, BALTIC and Live Nation •  Consultancy •  Free online resources •  Networks •  Industry Green (IG) Tools and Certification •  Arts Council partnership
  • 8. Arts Council Requirements 1.  Developing an environmental policy and action plan. –  Notify us using the IG Tools 2.  Collecting data on emissions from energy and water use from April 2012 to March 2013. –  Submit using the IG Tools Reporting deadline: 31st May 2013
  • 9. Climate Change and the Arts Why you will care Why you ‘should’ care Why it’s worth it
  • 10. Why you will care •  It’s a business issue, not just an ethical one •  It can save you money, time and effort •  It’s not going to go away
  • 11. Why you ‘should’ care •  UK Gov: –  80% reduction by 2050 on 1990 levels •  Arctic sea ice: –  Melting twice as quickly as predicted •  Rate of species extinction: –  100-1,000x higher than historically ‘normal’ •  Temperature rise: - 5/6ºC warming => ê 5-10% off global GDP
  • 12. Why it’s worth it Arts and Culture: –  Have an impact far beyond their own footprint –  Enable us to understand complex issues –  Have a role to play in social change
  • 13. What are the IG Tools? •  Set of online carbon calculators •  Specific to cultural sectors •  3 relevant tools (5 in total): –  Outdoor Events –  Offices –  Venues/Cultural Buildings •  Account for as a minimum: - Energy - Water
  • 14. What are the benefits? •  Establish a baseline –  Where do your main impacts come from? –  How do you best focus your reduction efforts? •  Inform your policy and action plan •  Inform your planning => ê£ •  Peer comparisons (industry average)
  • 15. IG Tools: FAQs for large organisations •  Complex multi-use buildings or hubs •  Café, restaurants and car parks •  Warehouses and storage units •  Separate meters or sub-meters •  Educational and other workshops •  Multiple performance/exhibition areas •  District Heating System / Combined Heat and Power Plant •  Managing multiple spaces and multiple events •  Multi-site festival or event •  Display Energy Certificates and Carbon Reduction Commitment
  • 16. What is a policy and an action plan? Environmental Policy A broad overarching statement of your environmental ambitions,which provides a framework for day-to-day action. Action Plan Detailed and specific document that defines (i) targets (ii) actions (iii) responsibilities and (iv) deadlines for achieving environmental improvement and reducingenvironmental impacts.
  • 17. What are the benefits? •  Gain organisation-wide support and clarity of purpose •  Better project management •  A baseline for measuring future success •  Review what is and isn’t working so you can adapt your approach as you go along •  Greater accountability and transparency •  Really useful for internal and external communications
  • 18. The Policy: Starting Out •  Understand your environmental impacts as best you can •  Start from what you do •  Consider what control you have •  Monitor year round •  Use the quantitative data gathered •  Can go beyond the scope set by Arts Council England •  Align with policy and documents of governing/funding body
  • 19. The Action Plan: starting out •  Define your objectives and targets (in line with your policy commitments) •  Develop actions to address objectives •  Make your actions SMART –  Specific, Measurable, Attainable, Relevant and Timely –  Decide with colleagues on responsibilities, timescales and deadlines •  Explain what’s left out •  Identify how you will define, review, share and communicate progress
  • 20. Top tips for large organisations •  Align documents with funding/governing body (council or university) •  Identify different stakeholders and relationships –  What are you responsible for? •  Break organisation into its various departments and identify how the EP and AP involves them –  Marketing and comms; finance; operations/facilities; programming; procurement and merchandise; food and catering; production; traders; FOH; artist liaison; etc. •  Set up a green team and nominate green champions –  Forum to develop policies and action plans –  Mechanism to achieve consensus for implementation, development and innovation •  Consider sector wide networks –  Consider joint energy/waste procurement
  • 21. Case study: Birmingham Museums Trust Environmental Policy Mission statement: Governing principles of IG certification Scope of policy: Main impact areas Key environmental impacts: Linking actions to impacts and broadcommitments on how to address them Key ambitions and targets: Overarching ambitions and targets Review cycle: How frequently and by whom Signature and date: Chair of the board of trustees and Director
  • 22. Case study: Birmingham Museums Trust Action Plan
  • 23. Any questions? •  Reporting deadline: 31st May 2013 •  Allow 4 – 6 weeks for reporting cycle to take place within •  support@juliesbicycle.com •  www.juliesbicycle.com - Click on the NPO Help Centre green circle
  • 24. Further support •  www.juliesbicycle.com •  Practical Guides and Fact sheets •  Case studies •  FAQ’s •  User Guides •  Further webinars •  Phone & email support
  • 25. IG Tools: Help •  To register/sign in: www.ig-tools.com •  Key resources: www.juliesbicycle.com/resources/ace-npos/ace-ig-tools –  IG Tools User Guide for Arts Council England funded organisations –  Demo videos •  Email or phone support from Julie’s Bicycle •  Further webinars
  • 26. EP & AP: Help •  www.juliesbicycle.com •  Key resource: Environmental Policy and Action Plan Guidelines – includes a resource matrix for developing your actions •  Example policies and plans from other organisations •  Email or phone support from Julie’s Bicycle •  Further webinars
  • 27. THANK YOU