Our mission is to make environmental sustainability intrinsic to the business, art and ethics of music, theatre and the creative industries.
Julie’s Bicycle is a charity, founded in 2007 now working with hundreds of arts organisations in the UK and abroad. To do so we’ve developed a range of practical resources and tools, such as the IG Tools - our free carbon calculators, as well as a range of guides, toolkits and other publications. We also offer bespoke consultancy services, facilitate networks, as well as work with universities to develop research publications on a particular topic of interest to the sectors we work with e.g. touring, digital, etc. www.juliesbicycle.com
We’re already seeing this have a direct impact on the Sector, especially the Festival sector where ticket sales and insurance prices are being affected by weather conditions
References: http://www.legislation.gov.uk/ukpga/2008/27/section/1 http://www.rtcc.org/climate-carbon-crisis-could-kill-100-million-people-by-2030/ Stern - http://www.hm-treasury.gov.uk/d/Executive_Summary.pdf Stern - http://www.hm-treasury.gov.uk/d/Executive_Summary.pdf 5. Where are sea level rise estimates coming from?: http://e360.yale.edu/feature/how_high_will_seas_rise_get_ready_for_seven_feet/2230/
Future proofing the arts and everything they stand for, capitalizing on our potential, demonstrate not just our relevance but our necessity.
First step in the process for building in environmental sustainability into your business operations
You have to decide what is most appropriate for you bearing in mind your organisations size, scope and activities Establish the areas that you have control over and the areas that you might not be able to control but can influence For example – shared space, working with landlords, collaborators, staff and audience behaviour, visiting artists
There is a variety of sources of information You may wish to use data collection sheets or online software to monitor your impacts, compare yourselves with industry benchmarks, or use a live energy display as a communication aid etc.
Smart data makes your life easier – can involve significant investment Will hopefully make your building more efficient as well as you! Software/hardware highlighted above will give you strong insights that will drive increases in efficiencies Easy way of tracking consumption data and verifying your bills! See what your energy provider can do for you. They may be able to provide you with smart readers for free. Indeed they may already be taking regular readings which they can then share with you. Will help you stop spikes in consumption
A lot of energy efficiency actions have their basis in a good understanding of energy use in the first place, this allows you to: Understand what normal and abnormal/anomalous energy consumption looks like for a venue. This puts you in a must stronger to position to react to changes quickly. It helps you measure the success of your initiatives. This is really gratifying and will reinforce the commitment to environmental sustainability in your organisation.
An Environmental Policy is a broad statement of an organisation’s overall environmental ambitions, which provides a framework for its environmental action plan and good environmental practice on a day-today basis.
Meaningful - does it reflect the stage your organisation is at? Venue-specific i.e. has it been developed in house? Have you consulted other staff members? Is it appropriate to the size and nature of your organisation? Up-to-date – what’s the review date? Who signs it off? Consider the reviewing process- who is involved? Top level buy-in – has it been agreed with senior management? Is there steer from the top? How is this evidenced? Inclusive – have you involved a range of staff members across different departments and different levels? Are staff empowered? Do you have their buy-in? Communication and accessibility- physically and electronically? Accessible to all staff Advertised to supply chain Publicly available and easy to find Accessible to other external stakeholders
Town Hall Symphony Hall- Artistic approach, fitting with culture of organisation, using the policy process to show your organisational personality, created by green team so real sense of ownership..
An Environmental Action Plan is a more detailed and specific document, which should follow on from your environmental policy, and defines specific targets, actions, responsibilities and deadlines for achieving environmental improvement and reducing environmental impacts.
The questions you should ask yourself – does it reflect the stage your organisation is at? Does it relate to your environmental policy?
Responsibilities – formalised e.g. with job descriptions, set time quotas, embedded in PDR process, or non-formalised - consider what roles are working well and having the most impact
Accessible to all relevant staff – i.e. those with responsibilities, those affected by the listed ‘actions’
Intro: The IG (Industry Green) Tools are free online carbon calculators, which provide an instant read-out of the carbon emissions, generated by your creative organisation. The suite of Tools is designed to reflect the creative industries specifically, and is available for: - Venues/Cultural buildings Outdoor events Offices Tour Production
You can input organisational information and then data for: Energy use; Water use; Waste generation; business travel; Fleet travel; Set design and materials, lights, sound and automation (production), Audience travel.
See your data summarised in the Results table - The first column lists your emissions sources e.g. Energy; - The second column displays emissions data in carbon dioxide equivalents. Carbon dioxide equivalents is a metric that incorporates the global warming impact of carbon dioxide and other greenhouse gases; the units are given as a mass, in either tonnes or kilogrammes; - The third column along is the raw data entered by you, e.g. kWh, litres; - You can also view the data using different metrics. These options vary by Activity type (e.g. Outdoor event, Venue/cultural building) - You can download your results and your entry data as CSV files by selecting on Download Results as CSV or Download Entry Data as CSV.
- The pie chart represents your carbon footprint; - The total carbon emissions figure is listed above the pie chart; By selecting a piece of the pie chart, you can break down emissions, for example energy, into the different emissions sources e.g. electricity, gas (shown below); You can view the data using different metrics You can download the pie chart
By selecting more than one entry, you can also use the bar chart to compare emissions over time, or between different buildings/spaces. - Same functionality as pie chart applies to the bar chart also -You can toggle the different emissions sources which appear on the graphs by selecting and de-selecting from the box below the graph;
Ordered in terms of ease..
User behaviour – good housekeeping It is usually possible to achieve substantial reductions in energy use through good housekeeping and changing how existing building fabric and systems are maintained and operated.
Switch Off campaign – Light switches, monitors and computers, photocopiers, printers etc.
Energy efficient kit - Embed energy efficiency in your procurement policy and purchase energy-efficient Planning equipment when replacing old equipment.
Ensure regular office controls maintenance of ventilation, air-conditioning installations, heating, hot water and lighting systems.
Many of low-hanging fruit ideas not to be sniffed at. EXAMPLES
Hampstead Theatre – saved 14% on Gas and 10% on Elec just through effective BMS management and switch-off schedule for cleaners. This could mean wasting anything from £5,000 upwards per year, for something you can do for free Manchester Art Gallery switched off most of their plant at night completely. They were reluctant to do this at first but technically its been fine. They also now have a strong policy of pushing back, and even refusing art and collections that demand very stringent humidity and temperature controls. Bristol Museum Partnership have also piloted a project across all of their venues to shut down major air handling and cooling plant and using natural ventilation. BMS scheduling – timing clocks can become mis-aligned. The Sage gateshead saved almost 40% in their first few years of operation These are all significant reductions in energy use all associated with no real infrastructural change, just making steps to switch things off!
Extra cost-saving top tip: if you are a charity your charitable (ie non-charitable business activities) will be exempt from paying the Climate Change Levy. For more information go here: http://customs.hmrc.gov.uk/channelsPortalWebApp/channelsPortalWebApp.portal?_nfpb=true&_pageLabel=pageExcise_ShowContent&id=HMCE_CL_000181&propertyType=document#P119_4071
BMS- diagnostic, relaxing building controls, introducing precise scheduling of energy to reduce waste
If you are unsure about the workings of your BMS system then set up a meeting where you can get contractors in! If you are installing or upgrading BMS software don’t let the contractors leave until your are completely comfortable with your system and how to maximize it.
Lighting = update from T12 to T8. Update T8 to T5 depending on levels of use and room temp Fan speeds should e below 80%. It’s where they’re most efficient . From 100% to 80% can be a 50% reduction in consumption. VSD’s – cost ~£650, but will probably use £500 of elec, so payback is usually very favourable, 2 years. They can often be retrofitted. Boilers less than 60% efficient, or more than 10 years old are almost certainly worth replacing. Boilers.org.uk Good house keeping – a well maintained or serviced boiler will be 20% more efficient Better maintenance regime, cleaning ducts, valves, filters etc.
Power Efficiency Arts basket:
Analysis of energy consumption across these large energy consumers allows Power Efficiency to find the best price through flexible contracts This can all save you money (and in case of Arts Basket contribute to production of low-carbon energy). Money saved could be ring-fenced for some of the options we’ll discuss next. Power Efficiency will buy if prices rise or fall by an agreed percentage to ensure certainty of price. In a market where prices are falling, Power Efficiency may advise to unlock (sell purchased electricity back to the market) and relock (buy) at a lower price. The Arts Basket is open to other organisations to join, provided they have half-hourly meter readings, (peak load above 70kW, 100kW + is obligatory) and 00 indicates on your meter that its HH or very broadly if your LX is +£30k pa Green tariff: They’re buying brown energy, but they put in cost premium. But they’re not investing beyond their renewable obligation unlike Good Energy or Ecotricity. There’s no addtionality. Its with Scottish and Southern Power Efficiency guarantee a range because they’re constantly buying from the wholesale market
Lyric have signed up to Power Efficiency as well as larger organisations. Green Energy Consulting based in Newcastle are also helpful
Government procurement service It is the largest aggregated energy buyer in the UK, spending £1.4 billion purchasing gas and electricity directly from the wholesale energy market, with more than 1,400 energy customers.
Significant investments for energy efficiency (£1m min.) Can approach as cohort/collective – to scale up several smaller schemes Fixed interest rate from 1.65% up to a tenor of 10 years Public, private or voluntary sector
Tobacco Factory used some Biffa money towards the installation of their solar PV panels. These now generate an incredible 30% of their power demand per year! London Energy Efficiency fund Significant investments for energy efficiency (£1m min.) Can approach as cohort/collective – to scale up several smaller schemes Fixed interest rate from 1.65% up to a tenor of 10 years Public, private or voluntary sector
Biffa – Generally good for boilers/insulation, BMS or lighting
push taps – you can select preferred timing with your supplier when buying new taps.
Monitor- look both at what comes in i.e. types and volumes of products/materials used and what goes out i.e. types and volumes of waste generated and how they are disposed of. Go systematically through your operations. You can improve resource efficiency through good stock management.
WRAP Benchmarks WASTE – a good-practice office produces fewer than 200kg of waste per staff member per year. RECYCLING – a good-practice office –operating efficient recycling schemes for paper, glass, cardboard, cans and toner cartridges – can achieve a recycling rate of between 60% and 70%. PAPER – a best-practice office can use as little as seven reams of paper per staff member per year (there are 500 sheets of paper in a ream).
Avoiding/reducing waste Base purchasing decisions on accurate information about stock and actual usage. Investigate options for hiring or sharing materials, equipment or products. Ask suppliers what reusable and recyclable alternatives they have on offer and build requirements into your supplier specification/procurement policy. Set photocopiers and printers to double-sided copying and printing as default. Reuse and recycling Donate used electronic and electrical equipment and furniture which cannot be repaired or reused. Use waste paper as notepaper and reuse envelopes and other packaging. WEEE – Waste Electric and Electronic equipment
The Department for Environment, Food and Rural Affairs (Defra) has undertaken a review of waste policy that highlighted a number of priorities to be addressed. www.defra.gov.uk/publications/files/pb13540-waste-policy-review110614.pdf
- The cost of travel is increasing Many organisations are implementing voluntary travel plans (sometimes known as ‘green transport plans’) to reduce the costs and environmental impacts associated with business travel. Providing incentives and facilities for employees to take public transport, cycle or walk to work can be cheaper than providing more car parking spaces. Green transport plans have numerous benefits; reducing business travel costs, improved corporate image, improved image within the community, and improved health and morale of the workforce.
Visit www.gov.uk/government/policies/improving-local transport for more information on travel plans, transport advice and pool fleet guidance.
There are six key questions to be asked when choosing products and services: • Where does it come from? • Who made it? • What is it made of? • What is it packaged in? • What impacts does it create in use? • What will happen to it after use?
Purchasing There is a strong link between purchasing and waste management. However, communication between those responsible for these functions is surprisingly rare. Involve both parties in considering the whole life-cycle costs of the products you purchase. This should include the source of raw materials, manufacturing processes used, packaging, distribution, use and potential for re-use, and the disposal requirements of the product. What you buy has an effect, ultimately, on how much waste you produce. Consider the life cycle of the product. An electric light bulb that’s cheap to buy may cost more in running costs over its lifetime than a more expensive energy efficient bulb.
Close the recycling loop by purchasing materials with a recycled content (e.g. paper and stationery products, toilet paper and refuse sacks). Made from recycled materials, Are its component materials easy to separate?, Are the materials easily recyclable? Is its packaging easily recyclable?
Buy locally – supporting local businesses can reduce transport emissions and the associated environmental impact.
Joint procurement - Consider joint energy procurement with local organisations (in your building?). Even without utilising a ‘green tariff’ you could secure a better price over a longer-time period, which could free up resource for energy efficiency projects. Environmental requirements in contracts: Build environmental requirements and criteria into key contracts for products and services, who provides them and how. Start with those that are high spend, have a high environmental impact and/or which are easily influenced. Banking - Use a bank which is socially and environmentally responsible e.g. the Co-operative Planning Bank, or savings banks such as Triodos. Energy - Buy ‘green tariff’ electricity (if you procure your own energy supply), or even better, switch to a 100% renewable energy provider such as Good Energy, Ecotricity or Green Energy (this might be something you can influence rather than control)
Changing staff behaviour and human behaviour in general is really important. Technological innovation can help us in some situations, but this problem is almost always related to behavioural change If we look specifically at Energy reduction – UK Energy research centre calculated that nearly 1/3 of the savings we need to make in our carbon budgets (in the UK) can come from individuals taking action -
There are plenty of no- to low-cost initiatives based in behavioural change that can be undertaken to reduce the environmental impact of your office operations – and perhaps save money on bills.
Engaging staff in environmental action can: • drive environmental behaviour change and improvements, e.g. new technologies and “switch-off” campaigns alone won’t work without staff engagement • encourage innovation and unlock untapped staff potential • attract and retain talent – people want to feel good about the organisation they work for • increase staff motivation – employees who feel valued will be more motivated • enhance your reputation – employees can be the best ambassadors for a company’s environmental reputation
Use posters, notice boards and signage – e.g. recycling information next to bins, rationalising water use in bathrooms, turning off lights (if not automated). There is absolutely loads of free material online from the Carbon Trust and WRAP etc.
Set up a green team / green champions – organisation size dependant - capture a cross section of employees in the organisation who work at various levels and in various departments Use different communication routes newsletters and email updates; presentations; signage; posters; displays; feedback; awareness days; word of mouth; and intranet and website.
Internal campaigns – a switch off campaign is a great place to start, in terms of having a direct affect on energy consumption, but there are lots of national and international campaigns you can celebrate - Go Green Week, National Bike Week, World Environment Day, National Tree Week etc.
External Communications By communicating and engaging with your key stakeholders e.g. audience, visitors, artists and/or their management, suppliers, you can help to build relationships and enhance your reputation as an environmentally responsible and committed organisation. Put your environmental sustainability policy on your website Create an audience-facing version of your action plan to share on your website Consider how environmental news can be incorporated in your current communications materials e.g. e-bulletins, monthly newsletters, social media, annual reports, website. Provide a means for people to submit comments and ideas on what you could do to reduce environmental impacts
Culture Change - Running a Sustainable Building
Running a Sustainable Building
WEBINAR Starting at 11:00am
• Introduction to Julie’s Bicycle and Culture Change
• Drivers for change
• Understanding your environmental impacts
• Environmental policies and action plans
• Monitoring and measuring
• Actions and case studies
• Feedback and discussion
• Next steps
We make environmental sustainability intrinsic to
the business, art and ethics of the creative
Practical tools & resources
Networks & events
How we work
Practical Tools and
Together we can be bigger than the sum of our parts.
Who is it for?
• SMEs & micro
• Creative industries
• East of England
What’s on offer?
• One to one expert support
• Events, workshops and webinars
• Tools and resources
• Networking opportunities
• Developing your business case for
• Implementing action plans and
achieving carbon reductions
• Access to finance
• Employment law and apprenticeships
• It’s a business issue,
not just an ethical one
• It can save you
money, time and effort
• It’s not going to go
Warming of the climate system is unequivocal, and
since the 1950s, many of the observed changes are
unprecedented over decades to millennia.
The atmosphere and ocean have warmed, the amounts
of snow and ice have diminished, sea level has risen,
and the concentrations of greenhouse gases have
Why we ‘should’ care
• UK Gov:
– 80% reduction by 2050 on
• Arctic sea ice:
– Melting twice as quickly as
• Rate of species extinction:
– 100-1,000x higher than
• Temperature rise:
– 5/6ºC warming =>
5-10% off global GDP
What can we do?
Arts and Culture:
• Have an impact
far beyond their
• Enable us to
• Have a role to
play in social
• Be an industry leader – be ahead of the curve – future-proof!
• Save costs / improve cost management
• Increase efficiency business operations
• Meet the existing client demand
• Win new clients and generate new business
• Apply creativity to sustainability
• Comply with legislation
• Building reputation – use as marketing tool
• A great way to engage with clients, staff, suppliers etc.
• Engaged employees try: harder, perform better, are happier
and are less likely to leave an organisation
• Overwhelmingly positive response to Arts Council Reporting
Initiative after 1st year
– 90% engaged (635 orgs)
– 86% agree/strongly agree can make a positive difference to
Arts Sector as a whole
• Network approaches
– Manchester Arts Sustainability Team (MAST), Manchester
City Council (events), Creu Cymru (venues), Creative
Carbon Scotland, Newcastle Gateshead Cultural Venues,
London Theatre Consortium, Culture Change
– Australian Arts Council, European Music Venues, Canadian
Arts Council, IFACCA
Environmental sustainability is embedded in
all decision making and activity equally
alongside artistic and financial
Start with scoping out your organisation, i.e.
– Who are you?
– What do you do and where?
– What type of goods, services and materials do you
need for your business?
– Who do you provide your products/services to?
– What are your key areas of spend?
Decide which activities to look at e.g.
– Building/office space
– Office supplies/materials
– Printing and publications
– Design/creative process
And which environmental impacts you want to look at e.g.
– Energy, water, waster
– Business travel and logistics
– Materials/product sourcing
– How your products and services link to your clients’
Understanding your impacts
• Procurement / sourcing
• Printing and promotions
• Business travel
– Transport: logistics &
• Staff behaviour and
• Audience behaviour and
• Incoming artists
– E.g. using Green Riders
• Café bar / catering
• Community perspectives
Where to find the
info… Smart meters
And what to do with it…
Staff surveys Bills
Data collection sheets
Live Energy Display!
Where to find information...
Source of impact Current data and info available
(e.g. source and types of
materials used, volumes used,
miles travelled, costs, % of
Source of information How do you monitor
and measure this
source of impact
and how regularly
do you do this?
Energy and water Invoices/bills – suppliers/landlord, supply
contracts, meter reads, smart meters,
procurement/finance records, occupancy / staff
survey, energy audit
Waste Waste service contracts, invoices/bills/reports –
service providers/landlord, bin pick-up
counts/records, charity donation records and
reports, staff surveys, procurement/finance
records, cleaning contractor
Invoices, receipts, procurement/finance
records, staff surveys, stock inventory
Invoices, receipts, procurement/finance
records, staff surveys……
Business travel Transport tickets/receipts, mileage/fuel records,
expenses claims, travel log/diaries, travel agent
records, staff surveys
venue hire, deliveries)
Delivery records, mileage/fuel records, travel
Supplier audit/questionnaire, supplier
environmental policies, supplier
What is an environmental
Your statement of commitment to sustainability, setting
• Top-level buy-in
• Communication and accessibility
What is an environmental action
How you’re going to achieve your objectives and targets (what, who,
how and when)
• SMART objectives – Specific, Measurable, Achievable, Relevant,
• Regularly reviewed
• Communication and accessibility
• Accessible to all relevant staff
• “Live” document
IG TOOLS DEMO - Monitoring
• Use Julie’s Bicycle’s IG Tools (www.ig-tools.com) to
monitor and report impacts
• Summarise your data and create a carbon footprint
• Compare activities/years and demonstrate
• Hone in on different environmental impact sources
1. User behaviour – good housekeeping
2. Switch off campaign
3. Office controls - check zonal control and timers are set
4. Regular maintenance of lighting and HVAC
5. Set fan speeds below 80%
6. Switch to LEDs / CFLs
7. Relax temperature controls (i.e. 18-24OC)
8. Energy efficient kit
9. Register your boiler on the boiler efficiency database
(www.sedbuk.com) to check if it needs replacing
• Optimizer – used in conjunction with
timers, they learn how quickly a building
takes to warm up and compensate for
this in timing
• Boost and advance controls – useful for
overriding schedule without having to
• Scheduling performance activity and
opening times into heating systems.
Times and zones
• Government Procurement Service
– Energy Procurement frameworks
– Ring-fence savings for further investments in
• Get in touch with brokers
– Increasing number offering low-carbon supplies
and will be happy to explain their offer
• Green suppliers database
– For low-carbon energy suppliers
• ‘Green Tariff’ electricity
– Increases market demand for greener
energy and pushes big 6 to meet their
legal obligation to source an increasing
proportion of electricity from renewable
• 100% renewable energy provider
– Good Energy, Ecotricity, Green Energy
– They provide 100% renewable energy
– Contribute to renewable energy
generation in a more ethical and
• Landfill communities
• £250 - £50,000
• Many more local
• Water conservation signage in bathrooms and kitchens
• Use tap water instead of bottles/water coolers
• Use water hippos in cisterns
• Check push taps timings and reduce where necessary
• Convert to waterless urinals and low-flush toilets
• Replace taps and shower heads with aerating and low flow
Waste – avoid, reduce, reuse,
• First step: measuring and monitoring resource use
– Establish KPIs e.g. waste to landfill, % recycled waste
• Avoiding/reducing waste
– Duplex B&W printing
– Use tap water in jugs instead of bottled water
• Reuse and recycling
– Recycle paper, cardboard, plastic bottles and cans as a minimum
– Recycle toners and cartridges via your supplier
– Recycle any non-rechargeable batteries.
Many organisations underestimate how
much waste is costing; it could be as
high as 4% of turnover
• Minimise travel
– Accessible conference/meeting venues
– Home working or telecommuting
– Video conferencing
– Bike racks, showers, public transport interest-free loans
– Include public transport options on your website
– Reassess car parking arrangements for non-essential users
• Efficient transport
– Car sharing / car clubs / green taxi companies
– Buy / lease fuel efficient vehicles
– Fuel efficient driving training
– Regular servicing of vehicles
• Joint procurement
• 100% recycled paper
• Life-cycle costing – price and running costs
• Buy locally
• Rationalise deliveries to reduce transport emissions associated
with your activities
• Introduce environmental clauses/requirements into contracts
• GAM (Green Arts Marketplace)
• Banking (and investments)
• Server providers
Engagement and behaviour change
• Staff behaviours and the ability to change them is a
powerful tool in our armoury to reduce our impacts:
– 3rd of energy savings in UK carbon budgets can come from
individuals taking action (UK Energy research centre)
– Engaged employees try: harder, perform better, are happier
and are less likely to leave an organisation
• Organisational change programmes can be very
ineffective without staff engagement:
– Can cause unnecessary tensions
– Not making the most of successes
• Some of the best ideas come from the staff
• Benefits around organisational reputation
Engagement and behaviour
• Use posters, notice boards and signage in staff
common areas and offices to increase awareness
• Incentivise and reward staff involvement
• Create a green team / green champions
• Run an internal awareness campaign e.g. Switch Off
• External communications
• Book your one-to-one support with Julie’s Bicycle to
complete your bespoke policy and action plan
• Sign up for our upcoming webinars:
– Sustainable Productions and Exhibitions (2nd July)
– Behaviour Change (15th October)
• Attend upcoming networking events - see
www.juliesbicycle.com/culture-change for more
Your feedback is very welcome!