Creu Cymru Emergence - Introductory Webinar

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This webinar was designed as the kick off session for Creu Cymru Emergence, and was aimed at CEO equivalents and anyone else in the organisation who is leading on Emergence.

We covered:
- Pilot timeline
- Pilot goals
- Your role and responsibilities
- Introduction to:
- Staff engagement
- Understanding and monitoring environmental impacts
- Environmental policies and action plans
- Discussion

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  • Start recording the webinar!
  • Environmental sustainability is a business issue, not just an ethical oneIt’s about risk managementWe will see more extreme weather as a result of climate change and not just in far off places – our arts infrastructure could be vulnerable to increased rainfall, flooding, higher temperatures, etc. Extreme weather, changing climate also has a knock on effect on commodities, on resource availability which can also affect the bottom line, and is contributing to the high levels of inflation we’ve been seeing in recent years – again it’s affecting communities, it has real social impacts right here, right now.Legislation such as the UK Climate Change Act and the upcoming Welsh Assembly Future Generations Bill, which will make sustainable development the central organising principle of the devolved public service in Wales already recognise this. Environmental considerations are already embedded in energy and waste regulations presenting increased costs but also opportunities if you reduce energy or increase renewables, or reduce landfill. Voluntary initiatives such as the Sustainable Development Charter (which WMC and Sherman are already signatory to) provide tools to think through the issue through a broader lens, and also realise reputational benefits from aligning with progressive organisations across many different sectors.
  • Sustainable development balances environment with social and economic – look for synergies
  • Move Sustainability Comms? Feedback is December will be really busy as it is pantoseason – and that late January will be better.
  • Steering Group includes Deborah Keyser, CC Director, Nic Young, former CC Chair and Riverfront Theatre, Newport, Sarah Ecob, of Venue Cymru, Rhodri Thomas and Sara Wynne-Pari from CynnalCymru.
  • These are all provided for free – contact Julie’s Bicycle for more information.The CreuCymrumew website members area will support sharing between members, and will be launched in October, hopefully.
  • For example, Battersea Arts Centre use project management software called “Teamwork” to manage their environmental policy and action plan development and implementation.
  • Does the CreuCymru Emergence pilot group want to work on some of this together?
  • Posters from Do the Green Thing and The Carbon Trust
  • We are going to focus on energy and waste (e.g. webinar for FMs), but as some of you might not have much control over this, make sure you identify areas where you can make a difference now, and what might have to wait for a while.
  • For those who are currently undertaking the free Carbon Trust audits, you will already be addressing these questions. For the rest we will be picking this up with you in your 1 to 1s.
  • This is an excerpt from the annotated version of our policy – shared in the Toolkit.
  • Creu Cymru Emergence - Introductory Webinar

    1. 1. Creu Cymru Emergence-Eginiad Pilot Introduction for pilot leaders 27th September 2013 Catherine Langabeer, Julie’s Bicycle
    2. 2. Today’s agenda • Why Creu Cymru Emergence? • Pilot goals • Pilot timeplan • Your role • Introduction to: 1. Staff engagement 2. Understanding & monitoring 3. Policies & action plans • Discussion
    3. 3. Why? Drivers for change Business case Climate change adaptation Policy and legislation Commodity pricing and resource scarcity Reputation
    4. 4. More than environmental • Energy efficiency refurb -> Improved comfort for staff and visitors • Energy efficiency refurb -> Increasing potential use of venue spaces e.g. new hires • Staff commuting -> Staff save money (carpooling) or improve health (cycling, walking) • Sourcing locally -> Reduces emissions and benefits local economy • Gardens for biodiversity -> Engaging staff, improve well-being • Improve staff cohesion, morale and loyalty • Improve reputation and relationships within and beyond sector
    5. 5. Arts and Culture • Have an impact far beyond their own footprint • Enable us to understand complex issues • Have a role to play in social change
    6. 6. Pilot goals • Venue CEOs taken a leadership role • Successful engagement of staff, boards, LAs, etc • All venues taken action – from basic to more challenging • Carbon baseline for all venues with data • Environmental policies and action plans • Shared understanding of who is doing what • New channels of communication and cooperation created • Online knowledge bank and community of best practice • Catalysed a shift in organisational culture and behaviour
    7. 7. …and more? • All venues signing up to the Sustainable Development Charter? • Piloting props/sets/costume sharing? • Undertaking a sustainable production pilot? • Pooling insights on venue energy profiles and sub- metering systems?
    8. 8. Pilot timeplan Webinars 1-to-1s Events Sep Introduction (CEOs/Leads) World Stage Design 13th Sept Oct Sustainable Production 2nd Oct (Prod) Energy & Waste (FMs) 16th Oct Initial support Nov Initial support Creu Cymru Conference 6th Nov Carbon Trust @ WMC 26th Nov Dec Sustainability Comms 4th Dec (Marketing and PR) Jan Board/LA engagement Feb Board/LA engagement Mar Board/LA engagement Apr Stage & Sustainability (Artistic) 8th April May Eval. Future Thinking 13th May Jun Eval.
    9. 9. Pilot partners • Cynnal Cymru – Awarding funds from the Welsh Government’s Support for Sustainable Living Scheme • Creu Cymru – Pilot lead – Emma Evans, general project coordinator • Julie’s Bicycle – Environmental Sustainability – Catherine Langabeer, project director – Lucy Latham, project manager – Luke Ramsay, project support • Cardiff University – Social Sustainability & Evaluation • Steering Group
    10. 10. Pilot resources • Webinar slides and materials • Julie’s Bicycle IG Tools for carbon audit snapshots • Smeasure.com for energy and water monitoring • Creu Cymru Sustainability Toolkit (launching Nov 6th) • Carbon Trust audits (for 10 venues, Oct/Nov) • One to one support from Julie’s Bicycle • Your pilot peers
    11. 11. Your role You Facilities Management Artistic Programming Technical/ Production Marketing and PR
    12. 12. Your responsibilities • Oversee development of policy and action plan • Lead on staff engagement • Support other key staff to: – Attend their webinar and any relevant events – Provide data for carbon footprinting – Feed into the policy and action plan development • Facilitate and contribute to board/LA engagement • Communicate with pilot peers and other stakeholders
    13. 13. Introduction to key topics 1. Staff engagement 2. Understanding & monitoring 3. Policies & action plans
    14. 14. 1. Staff engagement – why? • Technology won’t “save us” – we need behaviour change • Encourage innovation and unlock staff potential • Attract and retain talent - people want to feel good about the organisation they work for • Increase staff motivation - employees who feel valued will be more motivated • Enhance your reputation - employees can be the best ambassadors for a company’s environmental reputation
    15. 15. Staff engagement actions • Treat staff engagement on this new topic as a project that needs its own management • Explore how to involve staff in decision-making and action • Incorporate environmental action and monitoring into your organisational structure • Define clear roles and responsibilities • Provide the necessary support and/or training • Ensure senior management and governing bodies are on board – prepare to make the business case
    16. 16. Staff engagement first steps • Get inspired – check out some of our recommended links to animations, films, posters….. • Join the “2 degrees” sustainability network’s free employee engagement group • Create an opportunity to introduce your staff to Creu Cymru Emergence within the next month • Identify what resources you need to “tell the story” – a presentation, or video, that will inspire and excite • Consider a staff sustainability skill survey to follow on from the introduction of the topic • Read the supporting material in the Toolkit
    17. 17. Engaging materials
    18. 18. 2. Understanding & monitoring Decide which activities you want to look at e.g.: • Energy • Waste • Water • Production • Travel • Procurement Identify how often it is feasible and useful to monitor your environmental impacts
    19. 19. Data sources • Energy monitoring software, energy and water bills, meters, waste invoices, business travel records, procurement records • For waste, ideally you want to understand what is created where, total volumes and how they break down • If you are local authority owned, find out what information might be available, whether any system upgrades may improve information, or what methodology is used to estimate bills
    20. 20. In some cases you may have qualitative rather than quantitative information, e.g. levels of organic and locally sourced food in catering or an overview of your key suppliers and contractors. This can also be useful to help you identify where you should focus your efforts.
    21. 21. Understanding & monitoring – first steps • Ensure your FM can make the October 16th webinar (and you are welcome to join) • Find out from staff what data you already gather that has relevance to environmental impacts • Decide which impacts you can include for the pilot and how frequently it is feasible to monitor them • Read the supporting material in the Toolkit
    22. 22. 3. Policies & action plans An environmental policy is a broad, overarching statement of your environmental ambitions, which provides a framework for day- to-day action. An environmental action plan is a detailed and specific document that defines: targets; actions; responsibilities and deadlines for achieving environmental improvement and reducing environmental impacts.
    23. 23. Environmental policy Your environmental policy should describe your: • Motivation for action and level of ambition • Type of organisation and main environmental impacts • Compliance obligations • Commitments • Communications approach • SIgnoff and review process
    24. 24. Environmental Action Plan Your environmental action plan should: • Define your objectives and targets • Develop actions to address your objectives • Make the actions SMART - Specific, Measurable, Attainable, Relevant and Timely • Explain what’s left out • Identify how you will define, review, share and communicate progress
    25. 25. Policies & plans – first steps • Read the supporting material in the Toolkit • This includes an annotated version of our Julie’s Bicycle policy • Share any actively used current policies and action plans between pilot members • Review sustainability compliances, awards and standards and analyse what data they are demanding and how they interact with each other
    26. 26. Discussion Key issues raised in the discussion were: • How to engage really large staff numbers (eg 120+) especially with long shift times and create a joined up approach. Think that with such a large group we need management to set strong principles and then let staff staff respond with their own identified actions – to make it easy to manage. Will need a patient approach – can’t do it all at once. (Chapter) • Carbon Trust site visit has been useful – great they understood arts buildings and identified opportunities straight away – it’s a shame we couldn’t do more building investment during refurb in 2009 owing to financial constraints, but we’re interested to revisit now. (Chapter) • Finding that Local Authority can make it difficult to advance with staff engagement as any initiative that requires investment is dependent on LA support, this can slow green group activities. Despite this, we have achieved a lot, including Green Dragon Level 3. (St David’s Hall)
    27. 27. Discussion cntd. • Using the lens of Sustainable Development has been a really great tool to engage staff. Found that although at first people didn’t have a good sense of what it meant, once we started learning about it, and talking, we found it is something we are doing all time – it’s been a great framework for all our sustainability-related policies. Check out the Sustainable Development Charter materials (although note it is re-launching November 6th): http://wales.gov.uk/topics/sustainabledevelopment/uksusd ev/sdcharter/?lang=en (WMC) • We are going to tender to get support for our environmental approach and action plan as while we’ve done some big things (e.g. solar panels), we haven’t done everything, and staff are really busy. We need help to prioritise. (Brycheiniog)

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