Arts Council England and Julie's Bicycle Environmental Reporting Workshops 2013
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Arts Council England and Julie's Bicycle Environmental Reporting Workshops 2013

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These are the slides from the workshops delivered by Julie's Bicycle in partnership with the Arts Council England during 2013 on the environmental reporting requirements. They cover the results from ...

These are the slides from the workshops delivered by Julie's Bicycle in partnership with the Arts Council England during 2013 on the environmental reporting requirements. They cover the results from the first year of reporting (2012/13), case studies, two breakout sessions (Small is beautiful and Taking it to scale), learnings and the requirements and deadlines for the second year of reporting (2013/14).

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  • Julie’s Bicycle is a charity, founded in 2007 now working with hundreds of arts organisations in the UK and abroad.Our mission is to make environmental sustainability intrinsic to the business, art and ethics of music, theatre and the creative industries.To do so we’ve developed a range of practical resources and tools, such as the IG Tools, our free carbon calculators that you’ve been using to submit your data for your reporting, as well as a range of guides, toolkits and other publications. We also offer bespoke consultancy services, facilitate networks, as well as work with universities to develop research publications on a particular topic of interest to the sectors we work with e.g. touring, digital, etc.www.juliesbicycle.com
  • You will not need to report your carbon results or your environmental policy and action plan directly to Arts Council England in your annual submission: Julie’s Bicycle will be reporting directly to Arts Council England on all NPOs, Bridge and MPMs IG Tool entries and on policy and action plan development. Individual organisations’ data will not be directly shared with ACE, consistent with Julie’s Bicycle Privacy Policy as stated within the IG Tools.
  • This is an outline of the support JB has been providing to the portfolio since April 2012 when the requirements were introduced.Please note JB will not be drafting nor reviewing Environmental Policies and Action Plans.Grants For The Arts (GFTA) is funding awarded to Julie’s Bicycleto develop resources for all art forms & activities currently being funded by the Arts Council England.
  • Engagement – top line statsAn outstanding 90% engaged with us during 2012/13 – here’s the breakdown of how that took place.Reliable data (i.e. of good quality which excluded data covering less than 12 months, home offices and data which were 20% higher or lower than other benchmarks such as those developed by Julie’s Bicycle or by the Chartered Institute of Building Service Engineers) was provided from 397 organisations = 301 venues + 231 offices Cultural buildings had the highest reporting levels, followed by offices. Reporting was more difficult for events. Reporting also varied across artforms,: all MPMs reported vs. 35% for literature (lowest)Note: MPMs are 16 umbrella organisations comprising of 96 museums and galleries => all 16 MPMs reported but data did not cover all 96 museums and galleries. 143 organisations were unable to provide data for reasons beyond their control, notably those in shared offices whose landlords couldn’t provide meaningful data. 150 organisations not only reported on energy and water (the minimum requirements) but also on travel and waste, tours and productions.
  • 94,000 tCO2e based on energy and water use of 397 organisations which provided sufficient and reliable dataThat means data that was not higher not lower than 20% of existing benchmarks if applicableElectricity use was the main source of emissions (56%), making up over half of the total, whereas water use made up less than 1%. The rest was gas (44%)Using DECC annual average tariffs for 2013 – 11p for electricity and 3p for gas
  • Spend = actual energy use x UK average national energy tariffs (DECC)– 11p/kWh LX + 3p/kWh gas
  • While the MPM average carbon is over five times the artform average, this is an average for 16 umbrella organisations comprising 96 individual museums and galleries, many of which have large buildings. Also MPMs had the highest levels of reporting of all artforms. Average carbon footprint by art-form and the line running across is the average across all artforms which is 255 tonnes CO2e (313 tonnes CO2e across all regions).This is a product of the size of the organisation e.g. Literature organisations have a smaller footprint as reside in smaller offices and most of the activities take place outside the office. Music on the other hand includes of the biggest Npos – Glyndebourne, Royal Opera House, Sage Gateshead. This is why we will be using GFTA funding to develop sector and activity specific resources to address these.
  • £ expenditure against kg CO2eAbsolute carbon emissions are a useful, common indicator of environmental performance. Many organisations also use intensity indicators to relate performance to size, activity, growth etc. - e.g. energy use per m2, carbon per performance, per exhibit, per audience day, waste per visitor or even, as with BAC, ‘art per kilowatt’ – enabling them to account for other factors which influence performance such as audience number or venue use changes.  It is difficult to find a meaningful ‘one-fits-all’ intensity indicator for NPOs, MPMs and Bridges, given their diversity. However JB was able to establish a Year 1 carbon intensity indicator, based on environmental and expenditure data from 397 organisations. Relative metrics enable organisations to compare themselves with their peers and with the industry average. Again MPMs and Visual Arts may seem to be more carbon intensive, but that could be because they tend to be larger and older buildings, which is why we’re in the process of developing specific resources for both.
  • Here are a few examples of organisations across England who have been engaging at various levels with environmental sustainability => mac based in Birmingham is one of the leaders across the country on these issuesThe LED lighting in the gallery spaces required a £10K capital investmentThe installation of solar panels on the roof required a £30K capital investment, are saving ~£3K per year from their electricity bill and are very low maintenance. They use the Feed in Tariff.mac alsoworked with a Council and Centro initiative (Travelwise) which was about encouraging people to cycle, bus or walk to mac.  They offered match funding for some additional staff cycle racks which was great. They also had ‘Doctor Bike’ on site for the public and staff to get their bikes looked at.Other initiatives include trying to use recycled materials for some of their learning and participation workshops, and recycling a lot of clay for pottery.
  • Acme Studios - London, Visual Arts.An example of an organisation which is engaged and making good progress.
  • The Bluecoat - North West, Combined Arts. An example of an organisation which is starting out.
  • Extrapolation based on kg CO2e per £1,000 expenditure – the average footprint across the 397 organisations which provided reliable data is applied to all 704 organisations. Assuming similar conditions a total carbon footprint for those 704 organisations is calculated, which was~121,000 tonnes CO2e.This is equivalent to the energy use of ~26,000 average UK households. Expenditure data was estimated using theDECC national average energy tariffs for 2012/13 – LX 11p/kWh and gas 3p/kWh.
  • 62 cultural buildings out of a total 301 cultural buildings which provided reliable data, provided more than one year’s worth of data (i.e. provided data for 2012/13 AND for 2011/12). Of those 62, 69% reduced carbon emissions overall (from energy and water). Note: Gas has been weather normalised to account for outside weather conditions e.g. harsh winter/warm winter.Combined carbon savings from energy use only were ~4,000 tonnes CO2e (equivalent to the energy use of ~850 average UK households), representing a cash saving of ~£810,000 and a reduction of 20% in emissions. If this level of savings were achieved across all 301cultural buildings who provided reliable data it would represent a total ~13,000 tonnes carbon saving (equivalent to the energy used by ~2,800 average UK households) and ~£3 Million energy bill reduction. This is just the tip of the iceberg when considering that there are an estimated 16,000 cultural buildings in the UK. Extremely encouraging to see that organisations have already gone beyond the minimum requirements in this first year of environmental reporting, and looking forward to seeing what will be available following the second year of reporting.
  • Here are some real life stories of savings:Seven Stories, Literature, North East: Through better management of the Building Management System (BMS) and through some investment in infrastructure i.e. more efficient servers. which reduced the electricity use of the server room by 40%. LTC, Theatre, London: Through effiicienciesand better management of the BMS, as well as through some technical improvements across the board. Cost savings estimated using DECC average energy tariffs for 2012/13: 11p/kWh - LX and 3p/kWh - gas
  • If you zoom into the 635 which engaged (90%), this is what the breakdown looks like:56% - data used in analysis (397)20% - data excluded (143)13% - were not able to provide data (95)10% - did not engage (69)
  • Developed using the venue and cultural building data provided by the portfolio which has been anonymised and aggregated, to enable comparisons with peers and with the industry average.These comparisons and figures are also available on the IG Tools.Sample size:LX – 292Gas – 251 (Weather Nornalised)Water - 270
  • Same for offices.Sample size:LX – 213Gas – 129 (Weather Normalised)Water – 152Benchmarks are also displayed on the IG Tools for you to compare yourselves too, in a table and shortly graphically as well.
  • At the end of year 1 (2012/13) a survey was circulated to the entire cohort to get feedback on the support provided, and how Julie’s Bicycle could learn and improve, and the results were overwhelmingly positive.Thank you to all those of you who completed the survey.
  • What was more interesting was that 79% of you said that you believed that this reporting has or can make a positive difference to your organisation.
  • And 86% of you believed it could make a positive impact to the sector as a whole.This is a testament to this bold and pioneering initiative that the Arts Council has taken and to the appetite in the sector to improve. Both statements are very powerful and will be used to frame the second reporting year.
  • Key points: 1) This is not a data collection exercise – it needs to make sense to your organisation and the aim is for each organisation to adapt these requirements to their needs and abilities and take ownership of them, using them as the platform to make (further) improvements and savings.2) From the Arts Council England re: how these environmental requirements will affect your funding: The view is that these requirements are both carrot and stick, with the aim being for the organisations to see the benefits of reporting on their environmental impacts and to do more, and eventually to ring fence any savings made for investments, technical improvements and/or more art. Re: the non compliers, they will slowly but surely be chasing up all those who have not complied, as Julie’s Bicycle provides a list of those organisations to the Arts Council. It would also be recommended for organisations to make sure they are complying with these requirements before applying for the next round of funding.
  • A breakout session designed for small sized organisations, office based organisations and those in shared office spaces.Better suited to organisations who do not control the buildings they reside in (venues, offices) and are therefore not responsible for any technical improvements. Usually these organisations rent their spaces and can only influence decisions made by the landlord.
  • - Attitude is Everything are working collaboratively with their co-tenants (ISAN, Small Green Shoots) to implement energy efficiencies for the office space overall, to reduce their shared energy use. - ISAN – network very small organisation => power comes from them being a network and role as a member association. Commissioned JB to write a guide for the Outdoor Arts, made environmental sustainability as a topic in their AGM and conferences, and worked with some of their members to undergo pilot carbon audits.
  • Redeye - North West, Visual ArtsIt is very helpful for Redeye to work from out of a larger building that controls utilities such as energy and water- this reduces the admin time for a very part-time staff, but in terms of environmental management it means they have less control over their impacts.
  • Redeye can make the greatest difference to their environmental impacts by supporting their members around the issue. Topics could include the environmental impact of materials used in electronics (e.g. copper mining in the Congo); the repairability of Apple Macs (see the recent controversy when it left and then joined the EPEAT scheme); and Greenpeace’s Guide to Greener Electronics and Clean Cloud Campaign (the latter about the energy used to power the data centres that host our websites and cloud storage). Their environmental policy and action plan can build on existing documents and processes such as the Ethical Statement and its annual member survey, and in other areas it may simply be a matter of formalising practices which are already in place e.g. around staff travel or event location selection.2003 publication on ethical photography: Obviously car use and transport greatly overshadowed everything else. But the report did look at specific technical areas such as film and printing, darkroom use, digital imaging, equipment manufacture and similar areas too.Member surveys: include environmental considerations in annual surveys. Way to have biggest impacts.Landlord: Centre for Chinese Contemporary ArtHome: energy efficiency, procurement, travel choicesVenues with env. Credentials: public transport access already important Enable virtual participationDark room processing: “Processing” ten years on is about the computers as much as the cameras, and about the digital storage (and display) of images. Environmental impacts
  • Boiler notes: Below 60% it would pay for itself in a couple of years. Suggested range is 70-80%. In fact you can now get some boilers which are 95%+ efficient.
  • Soft Touch Arts - Combined Arts, East Midlands.An example of an organisation who has taken action to technically improve their office space.
  • Axis Web -Visual Arts, YorkshireAn example of an organisation who has taken action with regards to office behaviouralchange.
  • A good example of an inforgraphic on behavioural change.
  • Consider developing contracts with stipulations for contractors and suppliers.Green Arts Marketplace – beta version of a one-stop shop, a databasethat hosts a range of suppliers and services that fit certain environmental criteria. If you have any suppliers in mind who should be applying to join please send them the link.
  • Green Riders: similar to technical riders in that they are a list of your environmental requirements for your venue as a host, or for host venues or events or sites you travel to, with requests such as no bottled water, or the availability of recycling bins, etc. Julie’s Bicycle has developed templates which you can access at: http://www.juliesbicycle.com/resources/jb-green-riders
  • 6th Sense Theatre - South West, TheatreAn example of an organisation using Green Riders for their tours and productions.
  • Young Vic - Theatre, LondonAn example of a sustainable production pilot by the Young Vic:After Miss Julie.- All teams being the creative, production and theatre ones.- Hired stage managers at least three weeks earlier than normal to allow more time for sourcing second hand props and materials - Ended up spending the same as their average production budget for that space (the Maria studio) whilst achieving big improvements in environmental performance. - Emissions reduction when compared to the average emissions for a show in the same space.- Temperature controls => these settings are now standard practice for the Maria Studio.- Paper reductions from 124kg to 1.6kg and emissions reduced by 99%.- Tickets were reusable tokens made from wood scraps which they were handed out upon arrival and collected back from stewards before being seated (no interval so worked out).- Audiences could opt to hire a programme for 50p (as opposed to buying for £3), handing it back after the performance to be reused. - Programmes also contained additional sustainability info plus cast & staff biographies included info about their biggest environmental challenge during the production and how they dealt with it.- Wall mural => The design was painted onto the wall to minimise the environmental impact compared to vinyl stickers or boards.- Additional material was available on the Young Vic’s website and blog, which featured interviews with the cast and other information.
  • New Carnival Company - South East, Combined Arts.Example of an organisation coming up with new initiatives to improve recycling at its events and to rethink how it powers those events e.g. through the use of solar powered sound systems.
  • A breakout session designed for organisations with their own cultural buildings and larger organisations, including MPMs.Better suited to organisations who own and control their buildings (venues, offices) and are responsible for technical and other improvements.
  • Smart data makes your life easierWill hopefully make your building more efficient as well as your reportingSoftware/hardware highlighted above will give you strong insights that will drive increases in efficiencies Easy way of tracking consumption data and verifying your billsSee what your energy provider can do for you. They may be able to provide you with smart readers for free. Or they may already be taking regular readings which they can then share with you. Right hand side: Wattson energy monitor
  • www.smeasure.comThis can link into any Automated readings you currently take, or can use manual readingsCan input data on weekly basis, or much more frequently to understand how the activities in your building are affecting energy consumption. Particularly useful before and after dark/closing for Christmas.Great visual graphics to help you better understand your usage and peak periods.
  • Dashboard. At a glance this will give you:Your recent months of energy consumptionYour current efficiencyYour consumption or money vs. your budget
  • Gas consumption: Steeper slope = less efficient/insulated building, lower R value (dots less clustered around trend line) = heating system poorly aligned with outside weather conditions
  • Plots energy consumption against a benchmarked pointPick the point at which intervention was made, will show you the net benefit of the interventionThis is a real example from a new boiler installation.
  • Easily summarises your energy consumption across a set timeBegins to help you pick out specific areas where there is unusual consumption e.g. leaks
  • Predicted energy use is calculated using energy benchmarks based on your floor area in the absence of your own raw dataOver or under-spend graph to help you manage your finances
  • Easily manage portfolios of buildings and/or meters to help easily identify waste or inefficiencies across campuses/estatesSummarises statistics from some of the previous graphs to help you pick out areas of good/poor energy efficiency
  • You can collect this data yourself (manual meter readings at least every week). Or you can get a smart meter to do this for you.Get in touch with your supplier, they may well be able to offer you Smart Meters for free, or might already be monitoring your energy consumption and therefore share data with youWattson:Blue: Below average usagePurple: AverageRed: Above averageGreen: Producing more energy than using (i.e. when producing excess energy from renewables)
  • Low hanging fruit: An Arts Council England funded theatre saved 14% on Gas and 10% on Electricity just through effective BMS management and a switch-off schedule for cleaners. This meant they were no longer wasting £5,000 upwards per year.
  • BMS- diagnostic, relaxing building controls, introducing precise scheduling of energy to reduce wasteSet a meeting where you can get contractors in, make sure you make time for this. The benefits are very strong and will stop you losing even more money in the future. Its worth planning and investing time in.Fan speeds should be below 80%. It’s where they’re most efficient . From 100% to 80% can be a 50% reduction in energy consumption.Boilers less than 60% efficient, or more than 10 years old are almost certainly worth replacing. Boilers.org.ukGood house keeping – a well maintained or serviced boiler can be 20% more efficient
  • Feasibility? - Make contractors work for you…get quotes together, and they’ll happily provide comprehensive payback calculations too
  • Green Riders: similar to technical riders in that they are a list of your environmental requirements for your venue as a host, or for host venues or events or sites you travel to, with requests such as no bottled water, or the availability of recycling bins, etc. Julie’s Bicycle has developed templates which you can access at: http://www.juliesbicycle.com/resources/jb-green-riders
  • 6th Sense Theatre - South West, TheatreAn example of an organisation using Green Riders for their tours and productions.
  • Young Vic - Theatre, LondonAn example of a sustainable production pilot by the Young Vic:After Miss Julie.- All teams being the creative, production and theatre ones.- Hired stage managers at least three weeks earlier than normal to allow more time for sourcing second hand props and materials - Ended up spending the same as their average production budget for that space (the Maria studio) whilst achieving big improvements in environmental performance. - Emissions reduction when compared to the average emissions for a show in the same space.- Temperature controls => these settings are now standard practice for the Maria Studio.- Paper reductions from 124kg to 1.6kg and emissions reduced by 99%.- Tickets were reusable tokens made from wood scraps.- Audiences could opt to hire a programme for 50p (as opposed to buying for £3), handing it back after the performance to be reused. - Programmes also contained additional sustainability info plus cast & staff biographies included info about their biggest environmental challenge during the production and how they dealt with it.- Wall mural => The design was painted onto the wall to minimise the environmental impact compared to vinyl stickers or boards.- Additional material was available on the Young Vic’s website and blog, which featured interviews with the cast and other information.
  • New Carnival Company - South East, Combined Arts.Example of an organisation coming up with new initiatives to improve recycling at its events and to rethink how it powers those events e.g. through the use of solar powered sound systems.
  • A report containing all results and learnings from this first year of environmental reporting will be published by the Arts Council England in partnership with Julie’s Bicycle before the end of the year.
  • National Youth Music organisations will also be joining the cohort too in reporting for 2013/14Data provided for buildings and offices needs to cover 12 months. Strongly encouraged to go beyond the minimum requirements as well if you can, and provide data on waste, travel, tours and productions using the IG Tools.
  • Log into your IG Tools Account Go to the ‘Activities overview’ tabCheck the box to the LHS of the ‘Activity name’ you wish to add another year of data to (NOT the box to the LHS of Date range)Click on ‘Add new entry’ on the RHSEnter data for a new year for an existing activity e.g. an existing building or office or event
  • Log into your IG Tools Account Go to the ‘Account’ tabCheck the relevant boxes to let us know if you have an environmental policy and/or action plan in placeOpportunity to explain when you’ll be expecting to have your policy and/or action plan in place or when you’re expecting to be revising them in the Notes box below, especially if that will be after the 31st May deadline.
  • New functionality being introduced on the IG Tools to help present results visually – graphs:Pie chart – click on each pie chart segment to zoom in and see the breakdown e.g. energy will zoom in to show breakdown by electricity, gas, and other energy sources for which you entered data.Bar chart – can be used to compare different entries (i.e. years of data) or different activities (i.e. events, buildings, tours, productions, offices). Click on any of the emission sources in the legend table below to remove them from the graph and therefore be able to compare, for example, only the emission sources which are common across all activities and years being graphically represented. To select which entries or activities you wish to compare in a bar chart, simply check the boxes to the LHS of each entry and/or activity on the ‘Activities overview’ tab.
  • We’d much rather you have a sincere policy and action plan which helps you make some meaningful achievements across the coming financial year.
  • Use the IG Tools to work to your advantage and to help you prioritise where you should focus your effortsIt might be helpful to prioritise things in terms of the resources you can dedicate, and how this will benefit you and you organisation
  • Our policy and action plan guidelines will also help you decide which of our resources will be best suited to your needshttp://www.juliesbicycle.com/resources/environmental-policy-guidelinesCan also find examples of good policies and action plans across artforms
  • Some of the funding sourcesavailable.
  • TheInternational Federation of Arts Councils and Cultural Agencies (IFACCA) is meeting in Chile in the new year to discuss making environmental reporting a requirement of funding across all of their members.

Arts Council England and Julie's Bicycle Environmental Reporting Workshops 2013 Arts Council England and Julie's Bicycle Environmental Reporting Workshops 2013 Presentation Transcript

  • Environmental Reporting Workshop November – December 2013 Julie’s Bicycle Christina Tsiarta, Environmental Sustainability Manager Luke Ramsay, Environmental Sustainability Co-ordinator Julie’s Bicycle is a registered charity: England and Wales no. 1153441.
  • Agenda 14.00 14.15 15.00 15.15 scale 16.00 16.15 17.00 18.00 Welcome 2012/13 results Break Breakout groups: Small is beautiful / Taking it to Break Learnings & looking forward Networking drinks Ends
  • 3-year partnership with Arts Council England to support NPOs, MPMs and Bridge organisations – 2012 to 2015 Research Practical resources & tools Consultancy & Sector networks
  • Arts Council England Requirements “Arts Council England is committed to taking practical steps to embed environmental sustainability in the arts and cultural sectors. Within the life time of this funding agreement, we intend to ask all our national portfolio organisations to develop an environmental action policy and annual action plan to improve environmental performance and carbon emissions. Our target for this is 2013 and we will provide support and materials to enable this to happen.”
  • Julie’s Bicycle Support • • • • 7 workshops in 4 regions – 241 participants 18 webinars – 154 participants Supported data entry on the IG Tools Environmental Policy & Action Plan guidelines • Other relevant work: Grants for the Arts
  • 2012/13 Engagement Results
  • 2012/13 Carbon Footprint =
  • 94,000 tonnes CO2e £ 17M – electricity 4M - gas = ~ 8% of grant money awarded for 2012/13
  • • Environmental commitment across the organisation & active green working group • Actions: – LED lighting upgrades – Installed solar panels – Increased recycling range (+cooking oil) (‘Green zone’) – Installed energy efficient BMS & hand dryers – Reduced printed material & water use – Communicated with their audience & supply chain – Use local companies for catering supplies – Commendation in ‘green’ restaurant awards by BCC in 2012 • Ongoing: – Recording and monitoring energy use – More LED upgrades – Using greener products for cleaning/sanitation – Reducing printed communications => switch to digital – Researching good practice – Working with green partners (eco2energy, eco2solar)
  • • Affordable studio space for non-commercial fine artists • Own/lease 16 buildings with 579 studios and 24 work/live units • Actions e.g.: – installing secondary glazing – insulating roofs – replacing boilers – improving control systems • New areas of focus: – involving staff in monitoring & reducing impacts (energy, waste, travel) – green procurement – engaging artists/tenants as building users & in their own work
  • • Creative hub => showcase talent across visual art, music, dance, live art and literature • Recently established its framework environmental policy and action plan • Developing actions to involve employees and creative community tenants in their environmental actions
  • Carbon footprint REAL 12/13 EXTRAPOLATED Sample: 397 ~94,000 t CO2e* Sample: 704 ~121,000 t CO2e* *using real data provided by the portfolio for 2012/13 *using expenditure data provided for 2012/13
  • Carbon & cash savings REAL 12/13 ~4,000 t ~13,000 t (~61t per bldg) £ EXTRAPOLATED (~45t per org) ~£810,000 ~£3M (~£9,800 per org)
  • • 2010/11 vs 2012/13: reduced carbon from energy use by 24% • Saved ~£10k on electricity London Theatre Consortium, 12 producing venues in London: • 2011/12 vs 2012/13: 11 of 12 venues reduced carbon from energy use by 6% (200 tonnes CO2e) • Saved ~£61,000 on energy
  • 704 NPOs, MPMs and Bridge in portfolio 635 (90%) engaged 397 w/ data used in analysis (56%) (301 Venues + 231 offices) 62 buildings with data for 1+ Year
  • Industry Benchmarks Venues kWh per m2 ELECTRICITY 101 GAS litres per m2 109 WATER 497
  • Industry Benchmarks Offices kWh per m2 ELECTRICITY 78 GAS litres per m2 90 WATER 338
  • Evaluation survey
  • Notes
  • Breakout 1: Small is Beautiful Christina Tsiarta Environmental Sustainability Manager Julie’s Bicycle is a registered charity: England and Wales no. 1153441.
  • Top tips for small organisations Technical improvements to your office Behavioural change in a shared office space Sustainable Procurement Touring, Production & Events
  • Top tips - small organisations • Identify main impacts & what you can control • Align documents with funding/governing body (council or university) • Identify different stakeholders & relationships • Consensus for implementation, development & innovation • Consider sector wide networks • Consider joint energy/waste procurement • Put together a green team
  • • Not-for-profit supporting photographers at every level • 3 part-time staff & c£88,000 p/a from ACE • Based at Centre for Chinese Contemporary Art & working from home => carbon footprint from energy & water use is tiny Q. How can their environmental policy and action plan make a difference but be appropriate to their scale & capacity?
  • • Office: – encourage & support landlord’s environmental policy & plan – consider impacts of home premises (energy, procurement, travel) • Member events: choose venues with environmental credentials (virtual participation) • Member advice & info: 2003 publication on ethical photography looking at the environmental & ethical footprint of a photographer • Member surveys: build the environmental advice offered tor network members and service users (~ 8,000-9,000 people)
  • Top tips - office improvements • Switch to LEDs efficiency database (www.sedbuk.com) to check • Set fan speeds below 80% if it needs replacing • Check zonal control & • Convert to waterless urinals timers are set correctly and low-flush toilets • Replace air conditioning • Replace taps & shower filters regularly & choose heads with aerating & low energy efficient flow versions • Plant ‘water wise’ gardens & lawns if building has an outdoor space
  • • European Regional Development Fund (ERDF) funding for a study by University of Nottingham on sustainable energy generation & water recycling • Applied to the EDF Green Energy Fund for solar panels & a heat source system • Help improve financial & environmental performance • Help sell electricity back to the National Grid => £
  • Top tips – behavioural change in shared office space • Encourage & support landlord – establish / implement environmental policy & action plan e.g. Better Building Partnership Green Lease Toolkit • Implement small scale initiatives e.g. bee hives, wormery (roof, balcony or garden) • Campaigns e.g. switch off (lights, equipment) • Competitions as incentives for behaviour change (vouchers, free drink/beverage) • Consider facilitating staff commuting & travel initiatives (car-pooling, cycling, public transport)
  • • • • • • Online resource for contemporary art with national remit Operates almost entirely in digital sphere Give talks & run events nation-wide Shared office space in Leeds Working with building management to reduce office impacts – ‘switch off’ campaign – reducing travel impacts – developing sustainable sourcing of goods & services – integrating environmental considerations into website content commissioning – using only recycled paper for all future printed materials
  • Top tips – sustainable procurement Consider other (office) impacts – Energy provider – Finance (banking, investments) – Server providers (IT) – Office supplies – Catering – Cleaning products http://www.greenartsmarketplace.com/ – Travel – Lease => Procurement policy?
  • Top tips - touring • Develop Green Riders for supply chain & artists • Plan tour as much in advance as possible => logical touring travel • schedule • Use sustainable travel modes e.g. low emission freight vehicles, rail over road, hiring free space in vehicles already travelling to a certain location • Be creative - shipping container doubled as workshop on site; develop a show to fit into a specific size truck/van Measure emissions using the IG Tools
  • Use of Green Riders • Consider environmental impacts of tour routing & host venues when planning • Promote use of public transport to production teams • Put sets in storage for reuse • Use Scenery Salvage to recycle and/or sell on as second hand • Hire staging & props locally • Donate costumes to Wyvern Theatre • Did not use lighting for 2 out of 4 productions • Used low energy light bulbs for other 2 • Prioritise local artists & set builders for hire • Prioritise local suppliers for printing, casual labour & hires
  • Top tips - productions • Source sustainably e.g. for reuse FSC, Green Arts • Involve everyone from start Marketplace of process & keep • Use reused / recycled sustainable production as materials on agenda for meetings • Use rechargeable batteries • Use the IG Production Tool • Hire production equipment, staging, set materials & properties • Recycle or store set materials, props & staging
  • Sustainable production pilot • Got ‘buy in’ from all • teams • Employed stage managers earlier • • £ = average production budget • • Reduced carbon emissions by 38% • • Relaxed BMS to 1824°C & used natural ventilation => saved 34% on energy • • Asked audience to bring extra layers but no complaints Promoted use of public transport to audience Used recycled paper & vegetable inks Hire a programme initiative Experimented with paperless marketing using social media & paperless ticketing system Audiences exited through a ‘green walkway’ mural of environmental actions
  • Top tips - events • • • • Source sustainably e.g. FSC • timber, organic/local food • Rationalise generators used • Switch off • • Switch to LEDs • Switch to low/zero carbon energy e.g. WVO biodiesel, solar Use bikes, electric buggies on site Require traders to minimise packaging Run competitions for audience on waste and travel Work with waste contractors & traders to reduce & recycle waste Use the IG Tool – Outdoor Events
  • Working with artists, audience and supply chain • Paying artists for additional work after events to breakdown waste or recycle costumes & products • Encouraging audiences to segregate waste • Building working relationships with other, non-arts organisations who can offer training or sustainable products e.g. Sound Solutionz on Isle of Wight => solar power sound systems for 2013/14 program
  • Breakout 2: Taking it to scale Luke Ramsay Environmental Sustainability Co-ordinator Julie’s Bicycle is a registered charity: England and Wales no. 1153441.
  • What does my data tell me? Smart data Reducing your impacts Beyond buildings - events, production & touring
  • What does my data tell me? • Benchmarks – Industry average, per m2 per year • IG Tool pie chart – Prioritising impacts • Incorporating into action plans and policies
  • • Can do retrospective comparisons  Add in 2011/12 data  Good for drawing comparisons with 2013/14 • What if you want to concentrate on data more closely?
  • Smart data
  • • • • • • Energy and water management (paid for) software Covers Electricity, Gas and Water Analyses Consumption, Carbon and Costs Accounts for outside weather conditions Can enter manual meter readings/ data from smart meters • Promo code to use for free for a limited period: jbmeasure
  • • Track cost/consumption in real time • Rich data to input into sMeasure • Great staff engagement tool • Data can be very quickly summarised for IG Tool input Wattson
  • Energy • Low-hanging fruit – Switch off campaigns – Reducing night-time usage – Schedule for cleaners – PIR sensors, timer switches – Refining building controls – BMS scheduling – Draft proofing/ roof insulation • Staff/ audience engagement – Particularly important for winter heating season – Efficient behavior
  • • Lighting – LEDs – Tubes: T10 > T8 > T5 – PIR sensors, timers • Heating/ Insulation – Boiler efficiency (SEDBUK) – Thermostatic mixing valves – Roof and Wall insulation – Double/secondary glazing • Plant – Upgrading/refreshing filters – BMS – Getting plant serviced annually – Good house keeping/ health check
  • Beyond low-hanging fruit • Renewable Heat incentive – CHP – Biomass – Solar thermal, Solar thermal-PV • Feed-in tariff, Solar • Boiler replacement? – Below 60% efficiency definitely upgrade • BMS diagnosis • LED lighting investment • Plant – Variable speed drive motors – Re-commissioning – Re-balancing air & water systems
  • Energy Procurement • Arts Basket – Collective electricity & gas procurement for arts organisations - administered by Power Efficiency, an energy broker – The National Theatre, Royal Opera House, Royal Albert Hall and Sadler’s Wells are customers – Available to smaller organisations as well – Now uses low-carbon energy
  • Water • Often over-looked • Water benchmark – Cultural Buildings – 497 l/m2 – Offices – 338 l/m2 • Water can also be tracked on sMeasure • Live water monitoring can be cost effective (c.£1 per day) • Simple measures make huge differences, especially in high-use areas – Cistern bags – Aerated, timed taps – Rain-water harvesting
  • Sustainable Procurement Consider other (office) impacts – Energy provider – Finance (banking, investments) – Server providers (IT) – Office supplies – Catering – Cleaning products http://www.greenartsmarketplace.com/ – Travel – Lease => Procurement policy?
  • Manchester Partnership Manchester Art Gallery • Installation of Xicato Artist Series LEDs with 13 month payback through MCC's 'invest to save' scheme • Replacing chillers with energy efficient turbo chillers • Undertaking pilot to introduce a dead band on temp. and humidity controls rather than fixed setting • Buying communal cycles for staff to use to attend local meetings etc. • Visitor and Occupancy survey to establish heating and cooling requirements/expectations
  • Knowle West Media Centre • Biomass Boiler onsite • Using Solar Thermal • Using Solar PVs – Installed and paid for by the Bristol Energy Partnership – They pay rent on the roof and get the feed in tariff in exchange – Knowle West Media Centre saving 25% on energy bills • Engaged local artist to help interpret energy reductions
  • Theatre Royal Plymouth • Lighting – Replacement and rationalisation – Safety lights, 35w Halogens to 3w LEDs – 100w light requires a further 100w to cool • Water – Motion sensors, percussion taps, hippos – Planned maintenance, pro-active • BMS – 2 x 750kw boilers and associated fans and pumps on 24hr -> 8hr per day for demand only • Heating – 2 new 95% boilers to replace old 50%. 1.5 year payback! • Saving – 50k pa, LX and Gas down 19% and 46% over 5 years
  • Top tips - touring • Develop Green Riders for supply chain & artists • Plan tour as much in advance as possible => logical touring travel • schedule • Use sustainable travel modes e.g. low emission freight vehicles, rail over road, hiring free space in vehicles already travelling to a certain location • Be creative - shipping container doubled as workshop on site; develop a show to fit into a specific size truck/van Measure emissions using the IG Tools
  • Use of Green Riders • Consider environmental impacts of tour routing & host venues when planning • Promote use of public transport to production teams • Put sets in storage for reuse • Use Scenery Salvage to recycle and/or sell on as second hand • Hire staging & props locally • Donate costumes to Wyvern Theatre • Did not use lighting for 2 out of 4 productions • Used low energy light bulbs for other 2 • Prioritise local artists & set builders for hire • Prioritise local suppliers for printing, casual labour & hires
  • Top tips - productions • Source sustainably e.g. for reuse FSC, Green Arts • Involve everyone from start Marketplace of process & keep • Use reused / recycled sustainable production as materials on agenda for meetings • Use rechargeable batteries • Use the IG Production Tool • Hire production equipment, staging, set materials & properties • Recycle or store set materials, props & staging
  • Sustainable production pilot • Got ‘buy in’ from all • teams • Employed stage managers earlier • • £ = average production budget • • Reduced carbon emissions by 38% • • Relaxed BMS to 1824°C & used natural ventilation => saved 34% on energy • • Asked audience to bring extra layers but no complaints Promoted use of public transport to audience Used recycled paper & vegetable inks Hire a programme initiative Experimented with paperless marketing using social media & paperless ticketing system Audiences exited through a ‘green walkway’ mural of environmental actions
  • Top tips - events • • • • Source sustainably e.g. FSC • timber, organic/local food • Rationalise generators used • Switch off • • Switch to LEDs • Switch to low/zero carbon energy e.g. WVO biodiesel, solar Use bikes, electric buggies on site Require traders to minimise packaging Run competitions for audience on waste and travel Work with waste contractors & traders to reduce & recycle waste Use the IG Tool – Outdoor Events
  • Working with artists, audience and supply chain • Paying artists for additional work after events to breakdown waste or recycle costumes & products • Encouraging audiences to segregate waste • Building working relationships with other, non-arts organisations who can offer training or sustainable products e.g. Sound Solutionz on Isle of Wight => solar power sound systems for 2013/14 program
  • Learnings & looking forward Luke Ramsay Environmental Sustainability Co-ordinator Julie’s Bicycle is a registered charity: England and Wales no. 1153441.
  • Break-out sessions wrap-up Learnings year 1 Plans & support year 2 Q&A
  • Learnings • Size, Shape and Form matter! – Increasing our resources e.g. new ‘Green Office’ guide coming up – Exploring options for tailored support – Artform/activity specific resources: literature, visual arts, comms – Artform Specific events too, plus sustainable production, JB conference, Bike clubs – New website launch • Learning and Collaboration – Networks: LTC, MAST, NGCV – We’ll be sharing the wealth of knowledge from year 1 • Funding and Investment – Looking to develop environmental monitoring and evaluation for grant recipients • Support programme – IG Tools user experience and support under constant development
  • Reporting requirements • Exactly the same as for 2012/13 – Input Energy and Water consumption for 2013/14 into the IG Tools (covering buildings, offices and events) – Let us know that you have your policy and action plan in place or are revising them (don’t need to be submitted) • Deadline – 31st May 2014 – Please get in touch asap if you think 31st May will be difficult
  • Adding a new year of data on the IG Tools
  • Environmental Policy and Action Plan
  • Bar chart - Tracking progress and comparing Pie chart - Identifying environmental priorities
  • Updating your Environmental Policy • Might not need to update it yet! - align with other policy reviews (3-5 years cycle) • Take out/revise achievements • Renew ambition • Use learnings to plot path for the future • Communicate it! – To all stakeholders – Social media too
  • Updating your Action Plan Influence Control • Assess and evaluate your progress • Use IG Tool data to set targets – prioritise impacts • Widen scope of impacts considered e.g. bring in touring or productions or events • Include learnings from initiatives & marketing campaigns run or training provided • Identify new gaps • Remove what has been done already or revise
  • Support available • Email/Phone – We can answer specific questions – Not resourced to give comprehensive feedback on policies and action plans • Webinar series 2014 – To help you reduce your impacts further – Address new subjects, beyond basic carbon reduction • Keep in touch with our bulletin and blog – We’ll be explaining how we’re renewing our action plan • More specific events
  • Existing resources…
  • Energy Procurement • Government Procurement Service – Energy Procurement frameworks – Ring-fence savings for further investments in efficiency • Get in touch with brokers – Increasing number offering low-carbon supplies and will be happy to explain their offer • Green Arts Marketplace – For low-carbon energy suppliers
  • Low-Carbon energy • ‘Green Tariff’ electricity – Increases market demand for greener energy and pushes big 6 to meet their legal obligation to source an increasing proportion of electricity from renewable sources • 100% renewable energy provider – Good Energy, Ecotricity, Green Energy – They provide 100% renewable energy – Contribute to renewable energy generation in a more ethical and innovative way
  • • Salix finance • Only applicable to you if your landlord is LA and pays for energy • Biffa Grant scheme • Specific Cultural Facilities strand • £250 - £10,000 • Significant investments for energy efficiency (£1m min.) • Can approach as cohort/collective • Fixed interest rate from 1.65% over 10 years • Enhanced Capital allowance • Tax relief for investments in equipment
  • What next? • IFACCA – Advocacy for global policy on reporting • Creative Carbon Scotland – from April 2014 it will ask organisations and individuals that it funds to provide information about their own environmental impacts • IG Tools - licensed to: – Australia – 10 EU member states (translated into 7 languages) – Scotland – Wales
  • Thank you www.juliesbicycle.com Support@juliesbicycle.com www.facebook.com/juliesbicycle www.twitter.com/juliesbicycle