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Stage-Gate Approach for
Managing Projects based on
Must-Win Battles
Learn how to gradually allocate
your budget in project...
Stage-Gate Highlights
Challenge
- Multiple project
Management
- Uncertain environments
Benefits
- Prioritize Resource usag...
Project managed companies face
more and more control issues
• Is it hard to keep track of how many
projects your organizat...
Are your risks controlled or uncontrolled?
The project’s level of uncertainty
has to fit with its level of resources
Kick-...
The Stage-Gate model enables
detailed project portfolios control...
• Gradual budget allocation
• Priorization of resource...
P
3
P
8
P
4
For an advanced PMO the Stage-
Gate model is simple and agile
After each stage the project find a gate where
a...
... These decisions can be one of
the four
What other decisions would you like to take?
GO!
• The project has achieved all...
A Typical Stage-Gate concept
applied to a Development
IDEAS MARKET
Technology
Development
Product
Development
Idea Concept...
What is must-win battles?
(business strategy)
• Rather than spreading resources too thin, companies
must focus on 3 to 5 k...
Only 5 Steps enable better
controlling of your projects
1. Define your Must-Win Battles
2. Set Stages/Gates and parametriz...
Modeling - From Mantra to Key
Activities
Step 1:
Make a
mantra
Step 2:
Define 3-
5 Must-
Win
Battles
Step 3:
Define 1-
3 K...
MWB Model
© Cone Advisor 12
Profitable
Growth Efficiency of
Processes
Productivity
of Resources
Customer
Value
Must Win
Ba...
Set Stages/Gates and
Parametrize Gate Decisions
• Configure Cone Made with the outputs
that each gate might have (Go, Hold...
Input the projects related to
Must-Win Battles in Cone Made
© Cone Advisor 14
Flag the
Projects view
Click on the
Business...
Classify projects according to
their Stage-Gates
© Cone Advisor 15
Select the
”Schedule” Tab Classify
project
according to...
Control the deadlines and
developments in an easy to lead way
On the normal
profile, chose
”Execute” tab
and ”Projects”
op...
More information
www.conemade.com (Finnish)
17© Cone Advisor
Learn more about
Must-Win Battles
Cone Made software
Trial 30 days
Ask for 30 days trial (in English)
Pyydä 30 pv trial tästä linkistä (in Finnish)
© Cone A...
Learn more about the Stage-Gate
Methodology
• Cooper, 2002 “Optimizing the Stage-Gate Process: What
Best-practice Companie...
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Stage gate project management based on Must-Win Battles

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Must-Win Battles & strategy based strategic project management

Published in: Business, Technology

Transcript of "Stage gate project management based on Must-Win Battles"

  1. 1. Stage-Gate Approach for Managing Projects based on Must-Win Battles Learn how to gradually allocate your budget in projects, making your business easy to lead in five minutes 1© Cone Advisor
  2. 2. Stage-Gate Highlights Challenge - Multiple project Management - Uncertain environments Benefits - Prioritize Resource usage - Control projects development Tool - A Framework for advanced PMO - Each development stage has a decision gate How to - 5 simple steps 2© Cone Advisor
  3. 3. Project managed companies face more and more control issues • Is it hard to keep track of how many projects your organization is executing? • How do you control the strategic alignment of each project with strategy? • Which projects have a better fit with your strategy – Must-Win Battles? HowtoToolBenefitsChallenge 3© Cone Advisor
  4. 4. Are your risks controlled or uncontrolled? The project’s level of uncertainty has to fit with its level of resources Kick-Off Wrap-up Project’s Uncertainty Commited Resources Time Kick-Off Wrap-up Project’s Uncertainty Commited Resources Time HowtoToolBenefitsChallenge 4© Cone Advisor
  5. 5. The Stage-Gate model enables detailed project portfolios control... • Gradual budget allocation • Priorization of resources • Project Risk Management ... because bad projects are hard to Eliminate! HowtoToolBenefitsChallenge 5© Cone Advisor
  6. 6. P 3 P 8 P 4 For an advanced PMO the Stage- Gate model is simple and agile After each stage the project find a gate where a decision about its future has to be taken... P 2 Gate 1 Gate 2 Gate 3 P 1 P 5 P 6 P 9P 7 Stage 1 Stage 2 Stage 3 HowtoToolChallengeBenefits 6© Cone Advisor
  7. 7. ... These decisions can be one of the four What other decisions would you like to take? GO! • The project has achieved all the objectives of previous stage • Projects Stakeholders have not suffered major changes Recycle... • More development is required in current stage • Project is still a promise and still has priority within portfolio Hold? • Stakeholder needs have changed • Project don’t seem atractive anymore in current scenario • It might be interesting in the future Terminate. • Project is permanently stopped as it has not developed as expected • Changes in environment or stake- holder needs turn project unfit HowtoToolChallengeBenefits 7© Cone Advisor
  8. 8. A Typical Stage-Gate concept applied to a Development IDEAS MARKET Technology Development Product Development Idea Concept Application Stages Gates HowtoToolChallengeBenefits 8 © Cone Advisor
  9. 9. What is must-win battles? (business strategy) • Rather than spreading resources too thin, companies must focus on 3 to 5 key challenges — Must-Win Battles (MWBs) • MWBs are crucial to achieving their business goals. • A well-chosen MWB • make a real difference, • Be market focused, • create excitement, • be specific and tangible, • and be winnable. Source http://www.mustwinbattles.com9© Cone Advisor
  10. 10. Only 5 Steps enable better controlling of your projects 1. Define your Must-Win Battles 2. Set Stages/Gates and parametrize gate decisions 3. Input the projects related to Strategic Elements in Cone Made 4. Classify them according to their Stage- Gates 5. Control the deadlines and developments in an easy to lead way! HowtoChallengeBenefitsTool 10© Cone Advisor
  11. 11. Modeling - From Mantra to Key Activities Step 1: Make a mantra Step 2: Define 3- 5 Must- Win Battles Step 3: Define 1- 3 Key Means of the Battle Step 4: Define 0-3 Key Activities of the Mean 1 2 3 4 11© Cone Advisor
  12. 12. MWB Model © Cone Advisor 12 Profitable Growth Efficiency of Processes Productivity of Resources Customer Value Must Win BattlesMeans Key Activities Source: Ala-Mutka 2008 p. 165 Themes of Must-Win Battles
  13. 13. Set Stages/Gates and Parametrize Gate Decisions • Configure Cone Made with the outputs that each gate might have (Go, Hold, Recycle, Kill, and any other your organization might need) • On the ”Stage-Gate Model” line, choose the ”Edit” button and then configure Cone Made with the Stages/Gates you opted on having. Default is de facto Standard 1-5 © Cone Advisor 13
  14. 14. Input the projects related to Must-Win Battles in Cone Made © Cone Advisor 14 Flag the Projects view Click on the Business Element Create: Project. Insert project details
  15. 15. Classify projects according to their Stage-Gates © Cone Advisor 15 Select the ”Schedule” Tab Classify project according to current stage Remember what was the last gate decision and insert it in ”Status” field
  16. 16. Control the deadlines and developments in an easy to lead way On the normal profile, chose ”Execute” tab and ”Projects” optionFilter project view according to their stage- gate 16© Cone Advisor
  17. 17. More information www.conemade.com (Finnish) 17© Cone Advisor Learn more about Must-Win Battles
  18. 18. Cone Made software Trial 30 days Ask for 30 days trial (in English) Pyydä 30 pv trial tästä linkistä (in Finnish) © Cone Advisor 18
  19. 19. Learn more about the Stage-Gate Methodology • Cooper, 2002 “Optimizing the Stage-Gate Process: What Best-practice Companies Do – I and II ” Research- Technology Management • Cooper, 1990: “Stage-Gate Systems: A New Tool for Managing New Products” Business Horizons • Cooper, 2008 “The Stage-Gate Idea-to-Launch Process- Update, What's New, and NexGen Systems” Journal of Product Innovation Management Need help making your business easy to lead? Check: www.coneadvisor.com 19© Cone Advisor
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