;) A sort of an introduction to what intranets are all about, isn’t it?
A few practical things
learned in intranet
projects
Jonas Söderström
EuroIA 2013 • Edinburgh
A few practical things that m...
@jonas_blind_hen
#intranets
#euroia13
twitter
1994-
1977-
I was once an Editor and an Art Director ... but since 94 I’ve been working with the (then early)
web and it s...
2013
I’m now focusing on the dismal state of internal, corporate, business systems - the frustrating it
systems countless ...
stupidsystem.org
I occacionally write about it at this blog, stupidsystem.org.
It’s not just from a design / UX / IA persp...
Intranets
Internal news
ToolsSocial features
Archives
Libraries Databases
But let’s talk about intranets.
The term ”intran...
Digital workplace
It’s now common to speak about ”The Digital Workplace”instead of ”intranet”, and there are
some very goo...
Intranets
are tricky
So let’s just stick with the intranet label for this presentation. Here are a few things I’ve learned...
Organisations and people.
Be prepared for...
So if you enter an intranet project, here are a few things to be prepared for.
The Hidden
Civil War
IT Comm.
Intranet projects are often the focus for internal politics.
I’ve had so many cases where we’ve been asked to do ...
Another thing that seem to be endemic to organisations.
It’s very common that there’s one department, that think they are ...
Be prepared for vicious
and complex internal
politics in #intranets
projects #euroia13
tweet
The Pictures
Problem
Intranets are typically run by word people. They have little understanding for pictures; indeed,
they are often very suspi...
So intranets typically have
- no budget for pictures.
- no person responsible for even thinking about how to use pictures.
Too many #intranets
lack pictures. Convince
managers that they are
important. #euroia13
tweet
Try to explain that pictures...
The Calendar
Mistake
”We must have a calendar
on the intranet”
It’s very common that people say this.
1 Mon 2 Tue 3 Wed 4 Thu 5 Fri
8 Mon 9 Tue 10 Wed 11 Thu 12 Fri
15 Mon 16 Tue 17 Wed 18 Thu 19 Fri
22 Mon 23 Tue 24 Wed 25 ...
Observere
users
To find out, we turned to our core activity:
in the wildObserving users in their environment.
Did they ever look in the
calendar on the intranet?
Never.
They never looked in the intranet calendar, because all their i...
The calendar
was advertising.
We’re doing
things up
here!
It turned out, the calendar was a way for people to advertise wh...
The Journalism Solution:
Make a ”news” story
about it.
Or put in social.
What we recommended was: use journalism! Make a ”...
Question every ”solution”.
Try to find the real drivers
behind every customer
requirement. #euroia
tweet
The Vanity Effect
So I told you people and organsations are tricky. In another intranet project, we had the
completely opp...
University
At the university, where the departments had a lot of academic freedom, the problem was the opposite. Professor...
The Personalisation
Peril
New budget
Tokyo office open
Gym closed
Change of phones
Location, role,
department,
country,
interests
Location, role,
depa...
New budget
Tokyo office open
Gym closed
Change of phones
Location, role,
department,
country,
interests
This user sees these...
New budget
Tokyo office open
Gym closed
Change of phones
Location, role,
department,
country,
interests
And this sees other ...
New budget
Tokyo office open
Gym closed
Change of phones
?How
does the
tagging
of news
Lisa, 19
e3000/ Flickr
Location, role...
New budget
Tokyo office open
Gym closed
Change of phones
!It only
takes
one
mistake
Location, role,
department,
country,
int...
New budget
Tokyo office open
Gym closed
Change of phones
?
What
did I
not get
to see
Location, role,
department,
country,
in...
The Filtering
Fallacy
But there is an alternative to filtering.
The High-Lighting
Alternative
New budget
Tokyo office open
Gym closed
Change of phones
Location, role,
department,
country,
interests
Instead, highlight. ...
New budget
Tokyo office open
Gym closed
Change of phones
Location, role,
department,
country,
interests
and highlight it.
New budget
Tokyo office open
Gym closed
Change of phones
Location, role,
department,
country,
interests
Something that can b...
New budget
Tokyo office open
Gym closed
Change of phones
Location, role,
department,
country,
interests
A mistake
won’t be
s...
Who will handle your
elegant solution? Make
sure they’re trained for it.
#euroia
tweet
The Buzzword Trap
Manager
interactive multimedia
socialpersonalised
drives
innovation
portal
”Personalisation”is a typical buzzword managers...
Eole/ Flickr
.. and other high-flying words. But is it realistic?
So can anyone guess what company this might be?
slimmer_jimmer/ Flickr
Yes, IKEA, of course.
I was doing intranet work for IKEA.
When entering the IKEA HQ, I noticed a po...
It’s a sneak photo, so it’s not that great, but the headline was ...
Design for people
And the copy said ...
At IKEA, the first
thing we design
is always
the prize tag.
It turned out the motto wasn’t really a secret - it was publish...
Employees do have to
”buy” intranet use, but...
...what are they paying with?
When all the buzzwords were flowing in, I co...
Their work hours!
... their time!
Co-workers, employees, have a lot of things to do - their regular work: servicing custom...
How much time ...
?
So, instead of having a discussion about all the things the ”intranet”might be, we asked
them ..
... should an employee spend
on the intranet each day?
How much time should a shop manager NOT spend with the customers? 3...
How much time
should an employee
spend on the
intranet? #euroia
#intranets
tweet
How much time should an employee spend on...
jIA-jitsu
Anyway, the concept of using their own words against them is since then called ... jIA-jitsu.
The Sunday Edition
So a final thing I’d like to share.
This was a merger of two organisations, where two old intranets should be replaced by one,
new.
Business Impact
Mapping
We’re using a method called Business Impact Mapping, that gives a good structure for finding
out w...
Gojko Adzic
impactmapping.org
Gojko Adzic has a great book about it that I highly recommend.
What impact?
?
So we interviewed management and stakeholders to find out: what impact do you want from
the new common intr...
Create a
common,
shared
culture
Work faster
and smarter
ImpactTwo strong desired impacts
There were two strong desired imp...
Two kinds of
information
Let me step back for that for a moment, and focus on the information in the organisation - the
”i...
Simple messages ...
There are relatively simple messages ...
Note: Time reports
before 12.00 today!
... where the intended reaction
is direct and uncomplicated
Okay,
okay, I’ll do it
...
Others ...
But in other cases...
...when we want people to
reflect, change, innovate ...
Wait,
then we should
be doing ...
Surge in economy
in the East giv...
2 intranets for 1
The Intranet has the usual profile
Monday to Thursday.
This is the concept we presented.
Nya pensionsregler
Det har sina rötter i ett stycke klassiskt litteratur på latin från 45 år
före år 0, och är alltså över...
Nya pensionsregler
Det har sina rötter i ett stycke klassiskt litteratur på latin från 45 år
före år 0, och är alltså över...
Nya pensionsregler
Det har sina rötter i ett stycke klassiskt litteratur på latin från 45 år
före år 0, och är alltså över...
Nya pensionsregler
Det har sina rötter i ett stycke klassiskt litteratur på latin från 45 år
före år 0, och är alltså över...
The view from our new Tokyo office is breathtaking. And so are the opportunities of the
Japanese market – if we manage to gi...
TOOLS
Economy
SAP/R3
Database
Time report
SERVICES
To-do’s
Tickets
Settings
Favorites
SYSTEM
STATUS
DOWN 8-12
The view fro...
”Friday edition”
Visual
Think
Take time
Different
It need not actually be every Friday. It could be once every two weeks, o...
”Weekday edition”
Fast
As little as
possible
Do your
work!
The difference is the important thing.
Monday through Thursday:
”simple news”are crowdsourced,
created by co-workers/part-time
editors
Editorial
organisation
It ...
• Central intranet editors are responsible for
”Friday”material
• Can be planned ahead
• Professional journalists – and
ph...
Channels”Weekday
edition”
”Friday
edition”
You could use the ideas in other ways.
Maybe it’s about different channels, like...
Channels”Weekday
edition”
”Friday
edition”
Or this.
Leverage different
designs for different
content and goals.
#euroia #intranets
Did we try it?
Yes, and as the first airpla...
Continuous
updates
Digital media usually brings us continous updates.
Which often is a good thing.
But something is also l...
RYTHM
RYTHM
RYTHM
RYTHM
RYTHM
RYTHM
Rythm is an essential concept for human work and life
- from the sea shanties
- to the...
Nah, I look at the intranet in
the morning at 7, then in the
evening at 5 pm. I’ve a
business to run in between!
And guess...
My lessons learned
• Be prepared for internal tensions or strife
• Make the case for pictures, + budget, + editor
• Observ...
Thanks!Mail:
jonas@kornet.nu
Twitter:
@Jonas_Blind_Hen
Site:
stupidsystem.org
Speakerdeck:
Jonas Söderström
Pelle Sten/ Fl...
Intranets and intranet projects - a few ideas and practical things learned.
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Intranets and intranet projects - a few ideas and practical things learned.

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Talk given at EuroIA in Edinburgh, september 2013.

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  • This was an excellent article for sharing, thank you. The idea that there are two different types of company news, and they should be treated differently because the desired outcome is different was very interesting.

    Neil Chong-Kit
    Product Manager
    www.intranetconnections.com
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Intranets and intranet projects - a few ideas and practical things learned.

  1. 1. ;) A sort of an introduction to what intranets are all about, isn’t it?
  2. 2. A few practical things learned in intranet projects Jonas Söderström EuroIA 2013 • Edinburgh A few practical things that might be of use to you, if you’re in an intranet project.
  3. 3. @jonas_blind_hen #intranets #euroia13 twitter
  4. 4. 1994- 1977- I was once an Editor and an Art Director ... but since 94 I’ve been working with the (then early) web and it systems. I’ve done a lot of intranet projects ...
  5. 5. 2013 I’m now focusing on the dismal state of internal, corporate, business systems - the frustrating it systems countless people have to use at work. Like this. And yes, this is from 2013 - not from 1995.
  6. 6. stupidsystem.org I occacionally write about it at this blog, stupidsystem.org. It’s not just from a design / UX / IA perspectiv - I try to take a broader view. Bad it systems are a major cause of stress in the work place; and as such a real health issue. Bad it systems have also lead to a widespread ”comman-and-control”-culture in the workplace; in extreme cases leading to a new ”digital taylorism”.
  7. 7. Intranets Internal news ToolsSocial features Archives Libraries Databases But let’s talk about intranets. The term ”intranet”has always been a bit hard to define. It’s most often a smorgasborg of content, tools, services.
  8. 8. Digital workplace It’s now common to speak about ”The Digital Workplace”instead of ”intranet”, and there are some very good reasons for that. On the other hand, a ”digital workplace”can actually be a lot of things – like this driver’s seat of a common shuttle bus. It has no less than 11 digital devices, each with a separate screen - and of course different ways of interaction, and information representation and structure. Here we se a new, daunting task for IAs – managing the collection of different digital devices. And this is not going away; there will only be more and more. If you’re interested, this example is on the blog stupidsystem.org.
  9. 9. Intranets are tricky So let’s just stick with the intranet label for this presentation. Here are a few things I’ve learned from intranet projects, that I hope might be useful to you. Intranet’s are tricky. They’re made up of two of the strangest ingredients there is:
  10. 10. Organisations and people.
  11. 11. Be prepared for... So if you enter an intranet project, here are a few things to be prepared for.
  12. 12. The Hidden Civil War
  13. 13. IT Comm. Intranet projects are often the focus for internal politics. I’ve had so many cases where we’ve been asked to do a project - and then only some time into it, we’ve realised that there was a full civil war between some departments over the issue. And that we had been brought in just for that reason and placed in-between those warring factions. It could be it and communications, for example – or even others. That’s a tough spot - so be aware that you might end up there. You’ll have to decide: should we negotiate peace or a truce - or do we take a stand? In any case, expect a lot of flak.
  14. 14. Another thing that seem to be endemic to organisations. It’s very common that there’s one department, that think they are so special that they don’t have to play by the same rules as the other. They EVEN claim, that they’re more important than the organisation as a whole! ”Our brand is bigger than the entire organisation’s!” When working with the government’s intranet - it was the State Department. With the agency for historic buildings, it was the oldest castle, who insisted that were finer than even the Royal Castle. Whith the Disaster managment authority, it was the department for Chemical risks - for no clear reason.
  15. 15. Be prepared for vicious and complex internal politics in #intranets projects #euroia13 tweet
  16. 16. The Pictures Problem
  17. 17. Intranets are typically run by word people. They have little understanding for pictures; indeed, they are often very suspicious of them. Pictures seem unclear and possible to mis-interpret. And they’re expensive, too. ”Best not to have them!”
  18. 18. So intranets typically have - no budget for pictures. - no person responsible for even thinking about how to use pictures.
  19. 19. Too many #intranets lack pictures. Convince managers that they are important. #euroia13 tweet Try to explain that pictures are great tools, that they can make people understand, and that the intranet should have both a budget for pictures and a special role responsible for pictures.
  20. 20. The Calendar Mistake
  21. 21. ”We must have a calendar on the intranet” It’s very common that people say this.
  22. 22. 1 Mon 2 Tue 3 Wed 4 Thu 5 Fri 8 Mon 9 Tue 10 Wed 11 Thu 12 Fri 15 Mon 16 Tue 17 Wed 18 Thu 19 Fri 22 Mon 23 Tue 24 Wed 25 Thu 26 Fri •Perth: Kickoff •HQ: Board •Bath: Meeting •Ayr: B-Group •Bath: Social They picture a module like this on the first page, and separate pages for each day and item, and so on. Seems legit. Or? Doesn’t everyone have their own Outlook calendar anyway?
  23. 23. Observere users To find out, we turned to our core activity:
  24. 24. in the wildObserving users in their environment.
  25. 25. Did they ever look in the calendar on the intranet? Never. They never looked in the intranet calendar, because all their important meetings were already in their personal calendars. They did USE the calendar though - but only to put things IN it.
  26. 26. The calendar was advertising. We’re doing things up here! It turned out, the calendar was a way for people to advertise what they were doing to other people in the organisation. For example, the branch office far away from the HQ wanted to show the rest of the organisation ”We’re doing cool and important things up here too!” That’s a legitimate need - but the calendar was definitely not a good way to solve it, since nobody really looked in it. Personal calendars could certainly have been integrated in the intranet – but again, that was not the real problem: the problem was that some parts of the organisation felt (in general, correctly) that they got too little attention.
  27. 27. The Journalism Solution: Make a ”news” story about it. Or put in social. What we recommended was: use journalism! Make a ”news”story about it. Or put it in the social component of the intranet, if there is one.
  28. 28. Question every ”solution”. Try to find the real drivers behind every customer requirement. #euroia tweet
  29. 29. The Vanity Effect So I told you people and organsations are tricky. In another intranet project, we had the completely opposite problem.
  30. 30. University At the university, where the departments had a lot of academic freedom, the problem was the opposite. Professors and scientist never told the central administration when they made public appearances, gave talks to the public, took part in in discussions. Editors got reports about that afterwards, through articles in local media. The central editors started to make copies of all such local stories, and send them to the professors with a kind note. Quite often, professors where surprised that a) there had been an article about them, b) that the university knew that, and c) that there even was something like a central communications department. Like all humans, they we’re flattered when they realised that they had been seen. After that, they were much more likely to tell the communication department in advance if they where going somewhere.
  31. 31. The Personalisation Peril
  32. 32. New budget Tokyo office open Gym closed Change of phones Location, role, department, country, interests Location, role, department, country, interests ”Personalisation”can mean a lot of things, but often it’s something like this managers have in mind: matching information with users by means of metadata of both.
  33. 33. New budget Tokyo office open Gym closed Change of phones Location, role, department, country, interests This user sees these published news items, documents, or whatever ...
  34. 34. New budget Tokyo office open Gym closed Change of phones Location, role, department, country, interests And this sees other items. We were brought into an organzation were they were quite angry. ”The tagging system in the CMS doesn’t work, fix it!”They were convinced there was some kind of structural problem; like metadata not inherited properly through the system. We doubted this was the case. We said ”we’d like to speak to the users and editors, and watch how they work”. At first the client refused stubbornly. ”Just fix it! No need to talk to anyone!” After long negotiaons, she agreed and took us to one of the departments. And there ...
  35. 35. New budget Tokyo office open Gym closed Change of phones ?How does the tagging of news Lisa, 19 e3000/ Flickr Location, role, department, country, interests ... we found that the working intranet editor - in charge of tagging news and documents - was the most recent employee, lowest in rank, a 19-year old girl. The other people in the comm dep were doing big important thing like strategy. No one had explained to Lisa what the tagging really did. And anyway, she had very little knowledge of the scope of the company’s business - what was important to whom.
  36. 36. New budget Tokyo office open Gym closed Change of phones !It only takes one mistake Location, role, department, country, interestsLisa, 19 e3000/ Flickr And it only takes one mistake from Lisa, when the user in department X doesn’t get to see the thing that he needed to - for his trust to be broken.
  37. 37. New budget Tokyo office open Gym closed Change of phones ? What did I not get to see Location, role, department, country, interests
  38. 38. The Filtering Fallacy But there is an alternative to filtering.
  39. 39. The High-Lighting Alternative
  40. 40. New budget Tokyo office open Gym closed Change of phones Location, role, department, country, interests Instead, highlight. So if these are the things that fits this guys profile -
  41. 41. New budget Tokyo office open Gym closed Change of phones Location, role, department, country, interests and highlight it.
  42. 42. New budget Tokyo office open Gym closed Change of phones Location, role, department, country, interests Something that can be done in several ways.
  43. 43. New budget Tokyo office open Gym closed Change of phones Location, role, department, country, interests A mistake won’t be such an issue If you’re not dealing with organisations with millions of people and vast amount of news, it is a possible solution. We’re now generally good at scanning a stream of items - think Facebook. Highligting would help us to find the most relevant.
  44. 44. Who will handle your elegant solution? Make sure they’re trained for it. #euroia tweet
  45. 45. The Buzzword Trap
  46. 46. Manager interactive multimedia socialpersonalised drives innovation portal ”Personalisation”is a typical buzzword managers, in particular, will use when they describe their goals for the intranet - and without necessarily understanding exactly what it is. These things may be good - but managers often have inflated expectations of what they think an intranet should be, and what it should accomplish. Like these. Lately, I’ve heard ”drive innovation”a lot ...
  47. 47. Eole/ Flickr .. and other high-flying words. But is it realistic? So can anyone guess what company this might be?
  48. 48. slimmer_jimmer/ Flickr Yes, IKEA, of course. I was doing intranet work for IKEA. When entering the IKEA HQ, I noticed a poster on the wall. Camers were actually forbidden, but I managed to take a sneak picture of it - it said...
  49. 49. It’s a sneak photo, so it’s not that great, but the headline was ...
  50. 50. Design for people And the copy said ...
  51. 51. At IKEA, the first thing we design is always the prize tag. It turned out the motto wasn’t really a secret - it was published in that year’s IKEA catalouge (so in fact, it could hardly be more public). But the thought was brilliant: customers are under constraints - economical constraints, and that is where we (=IKEA) start the design process. And I instantly realised ”Hey, I can use this!”So I brought the picture I took to the workshop.
  52. 52. Employees do have to ”buy” intranet use, but... ...what are they paying with? When all the buzzwords were flowing in, I could turn the force of their own insight against them, and remind them that even their own employees are under constraints. Not money, but ...
  53. 53. Their work hours! ... their time! Co-workers, employees, have a lot of things to do - their regular work: servicing customers, managing the shop, running the warehouse etc.
  54. 54. How much time ... ? So, instead of having a discussion about all the things the ”intranet”might be, we asked them ..
  55. 55. ... should an employee spend on the intranet each day? How much time should a shop manager NOT spend with the customers? 30 minutes each day? 15 minutes? 5 minutes? This proved a much better starting point for the discussion about functions and content. Yes, you may argue that in some cases, the ”real work”IS ”on the intranet”- and it could definitely be on screen, but probably in some kind of special application (that really sucks). But then we come back to the definition of intranet as the sum or the parts, so let’s leave that.
  56. 56. How much time should an employee spend on the intranet? #euroia #intranets tweet How much time should an employee spend on his intranet or digital workplace? It might well be that the answer is ”8 hours”, a full working day. That’s ok. But just ask the question. Get the time budget, get the constraints. And don’t just ask the mangers – check it with the actual users. What is their real work load?
  57. 57. jIA-jitsu Anyway, the concept of using their own words against them is since then called ... jIA-jitsu.
  58. 58. The Sunday Edition So a final thing I’d like to share.
  59. 59. This was a merger of two organisations, where two old intranets should be replaced by one, new.
  60. 60. Business Impact Mapping We’re using a method called Business Impact Mapping, that gives a good structure for finding out what the real goals should be - not the buzzwords.
  61. 61. Gojko Adzic impactmapping.org Gojko Adzic has a great book about it that I highly recommend.
  62. 62. What impact? ? So we interviewed management and stakeholders to find out: what impact do you want from the new common intranet?
  63. 63. Create a common, shared culture Work faster and smarter ImpactTwo strong desired impacts There were two strong desired impacts: efficiency and culture. Those are two quite different beasts. So we tried to find out, how can we achieve both those things?
  64. 64. Two kinds of information Let me step back for that for a moment, and focus on the information in the organisation - the ”internal news”part of the intranet. We could say that there are two kinds of information.
  65. 65. Simple messages ... There are relatively simple messages ...
  66. 66. Note: Time reports before 12.00 today! ... where the intended reaction is direct and uncomplicated Okay, okay, I’ll do it now ... like these. ”Your new parking permits can be collected at the receptions.” ”Window cleaning this weekend, move your desks away from the windows!” Things to do rather quickly, or ignore, or perhaps just store in your head as facts.
  67. 67. Others ... But in other cases...
  68. 68. ...when we want people to reflect, change, innovate ... Wait, then we should be doing ... Surge in economy in the East gives new possibilities ... we wan’t people to think, to reflect, perhaps change their ways. These are two rather differnet modes, two different models about messages and outcomes. So we combined these two ideas, the two wanted impacts and the two kind of informations.
  69. 69. 2 intranets for 1 The Intranet has the usual profile Monday to Thursday. This is the concept we presented.
  70. 70. Nya pensionsregler Det har sina rötter i ett stycke klassiskt litteratur på latin från 45 år före år 0, och är alltså över 2000 år gammalt. Richard McClintock, en professor i latin på Hampden-Sydney College i Virginia, översatte ett av de mer ovanliga orden, consectetur, från ett stycke Lorem Ipsum och fann dess ursprung Uppdaterad rutin X-37 Genom att studera användningen av dessa ord i klassisk litteratur. Lorem Ipsum kommer från styckena 1.10.32 och 1.10.33 av "de Finibus Bonorum et Malorum" (Ytterligheterna av ont och gott) av Cicero, skriven 45 före år 0. Boken är en avhandling i teorier om etik, och var väldigt populär under renäsanssen. Ny tillsynsmyndighet 1 juli Skall man använda långa stycken av Lorem Ipsum bör man försäkra sig om att det inte gömmer sig något pinsamt mitt i texten. Lorem Ipsum-generatorer på internet tenderar att repetera Lorem Ipsum-texten styckvis efter behov, något som gör denna sidan till den första riktiga Lorem Ipsum. VERKTYG Agresso Heroma Katalog+ Tidrapport TJÄNSTER Egenlön Ärenden Inställningar Favoriter DRIFT- STATUS STOPP 14-15 KALENDER Skall man använda långa stycken av Lorem Ipsum b ör man försäkra sig om att det inte gömmer sig något pinsamt mitt i texten. Lorem Ipsum-generatorer på internet tenderar att repetera Lorem Ipsum-texten styckvis efter behov, något som gör denna sidan till den första riktiga Lorem Ipsum. TOOLS Economy SAP/R3 Database Time report SERVICES To-do’s Tickets Settings Favorites SYSTEM STATUS DOWN 8-12 Prag office opened Skall man använda långa stycken av Lorem Ipsum bör man försäkra sig om att det inte gömmer sig något pinsamt mitt i texten. Lorem Ipsum-generatorer på internet tenderar att repetera Lorem Ipsum-texten styckvis efter behov, något som gör denna sidan till den första riktiga Lorem Ipsum. New budget Det har sina rötter i ett stycke klassiskt litteratur på latin från 45 år före år 0, och är alltså över 2000 år gammalt. Richard McClintock, en professor i latin på Hampden-Sydney College i Virginia, översatte ett av de mer ovanliga orden, consectetur, från ett stycke Lorem Ipsum och fann dess ursprung Gym closed Genom att studera användningen av dessa ord i klassisk litteratur. Lorem Ipsum kommer från styckena 1.10.32 och 1.10.33 av "de Finibus Bonorum et Malorum" (Ytterligheterna av ont och gott) av Cicero, skriven 45 före år 0. Boken är en avhandling i teorier om etik, och var väldigt populär under renäsanssen. Monday to thursday, we publish quick, actionable items. You just need to check the headlines, and see if it’s relevant to you.
  71. 71. Nya pensionsregler Det har sina rötter i ett stycke klassiskt litteratur på latin från 45 år före år 0, och är alltså över 2000 år gammalt. Richard McClintock, en professor i latin på Hampden-Sydney College i Virginia, översatte ett av de mer ovanliga orden, consectetur, från ett stycke Lorem Ipsum och fann dess ursprung Uppdaterad rutin X-37 Genom att studera användningen av dessa ord i klassisk litteratur. Lorem Ipsum kommer från styckena 1.10.32 och 1.10.33 av "de Finibus Bonorum et Malorum" (Ytterligheterna av ont och gott) av Cicero, skriven 45 före år 0. Boken är en avhandling i teorier om etik, och var väldigt populär under renäsanssen. Ny tillsynsmyndighet 1 juli Skall man använda långa stycken av Lorem Ipsum bör man försäkra sig om att det inte gömmer sig något pinsamt mitt i texten. Lorem Ipsum-generatorer på internet tenderar att repetera Lorem Ipsum-texten styckvis efter behov, något som gör denna sidan till den första riktiga Lorem Ipsum. VERKTYG Agresso Heroma Katalog+ Tidrapport TJÄNSTER Egenlön Ärenden Inställningar Favoriter DRIFT- STATUS STOPP 14-15 KALENDER Skall man använda långa stycken av Lorem Ipsum b ör man försäkra sig om att det inte gömmer sig något pinsamt mitt i texten. Lorem Ipsum-generatorer på internet tenderar att repetera Lorem Ipsum-texten styckvis efter behov, något som gör denna sidan till den första riktiga Lorem Ipsum. TOOLS Economy SAP/R3 Database Time report SERVICES To-do’s Tickets Settings Favorites SYSTEM STATUS DOWN 8-12 Change of phones Genom att studera användningen av dessa ord i klassisk litteratur. Lorem Ipsum kommer från styckena 1.10.32 och 1.10.33 av "de Finibus Bonorum et Malorum" (Ytterligheterna av ont och gott) av Cicero, skriven 45 före år 0. Boken är en avhandling i teorier om etik, och var väldigt populär under renäsanssen. Prag office opened Skall man använda långa stycken av Lorem Ipsum bör man försäkra sig om att det inte gömmer sig något pinsamt mitt i texten. Lorem Ipsum-generatorer på internet tenderar att repetera Lorem Ipsum-texten styckvis efter behov, något som gör denna sidan till den första riktiga Lorem Ipsum. New budget Det har sina rötter i ett stycke klassiskt litteratur på latin från 45 år före år 0, och är alltså över 2000 år gammalt. Richard McClintock, en professor i latin på Hampden-Sydney College i Virginia, översatte ett av de mer ovanliga orden, consectetur, från ett stycke Lorem Ipsum och fann dess ursprung There’s access to the most important tools ...
  72. 72. Nya pensionsregler Det har sina rötter i ett stycke klassiskt litteratur på latin från 45 år före år 0, och är alltså över 2000 år gammalt. Richard McClintock, en professor i latin på Hampden-Sydney College i Virginia, översatte ett av de mer ovanliga orden, consectetur, från ett stycke Lorem Ipsum och fann dess ursprung Uppdaterad rutin X-37 Genom att studera användningen av dessa ord i klassisk litteratur. Lorem Ipsum kommer från styckena 1.10.32 och 1.10.33 av "de Finibus Bonorum et Malorum" (Ytterligheterna av ont och gott) av Cicero, skriven 45 före år 0. Boken är en avhandling i teorier om etik, och var väldigt populär under renäsanssen. Ny tillsynsmyndighet 1 juli Skall man använda långa stycken av Lorem Ipsum bör man försäkra sig om att det inte gömmer sig något pinsamt mitt i texten. Lorem Ipsum-generatorer på internet tenderar att repetera Lorem Ipsum-texten styckvis efter behov, något som gör denna sidan till den första riktiga Lorem Ipsum. VERKTYG Agresso Heroma Katalog+ Tidrapport TJÄNSTER Egenlön Ärenden Inställningar Favoriter DRIFT- STATUS STOPP 14-15 KALENDER Skall man använda långa stycken av Lorem Ipsum b ör man försäkra sig om att det inte gömmer sig något pinsamt mitt i texten. Lorem Ipsum-generatorer på internet tenderar att repetera Lorem Ipsum-texten styckvis efter behov, något som gör denna sidan till den första riktiga Lorem Ipsum. TOOLS Economy SAP/R3 Database Time report SERVICES To-do’s Tickets Settings Favorites SYSTEM STATUS DOWN 8-12 New painting acquired Change of phones Genom att studera användningen av dessa ord i klassisk litteratur. Lorem Ipsum kommer från styckena 1.10.32 och 1.10.33 av "de Finibus Bonorum et Malorum" (Ytterligheterna av ont och gott) av Cicero, skriven 45 före år 0. Boken är en avhandling i teorier om etik, och var väldigt populär under renäsanssen. Prag office opened Skall man använda långa stycken av Lorem Ipsum bör man försäkra sig om att det inte gömmer sig något pinsamt mitt i texten. Lorem Ipsum-generatorer på internet tenderar att repetera Lorem Ipsum-texten styckvis efter behov, något som gör denna sidan till den första riktiga Lorem Ipsum. Det har sina rötter i ett stycke klassiskt litteratur på latin från 45 år före år 0, och är alltså över 2000 år gammalt. Richard McClintock, en professor i latin på Hampden-Sydney College i Virginia, översatte ett av de mer ovanliga orden, consectetur, från ett stycke Lorem Ipsum . And items just moves down in the flow, like your standard Facebook page. Check what’s new, then go on with your work - wheter it’s on the shop floor or on the computer screen, doing invoices or whatever.
  73. 73. Nya pensionsregler Det har sina rötter i ett stycke klassiskt litteratur på latin från 45 år före år 0, och är alltså över 2000 år gammalt. Richard McClintock, en professor i latin på Hampden-Sydney College i Virginia, översatte ett av de mer ovanliga orden, consectetur, från ett stycke Lorem Ipsum och fann dess ursprung Uppdaterad rutin X-37 Genom att studera användningen av dessa ord i klassisk litteratur. Lorem Ipsum kommer från styckena 1.10.32 och 1.10.33 av "de Finibus Bonorum et Malorum" (Ytterligheterna av ont och gott) av Cicero, skriven 45 före år 0. Boken är en avhandling i teorier om etik, och var väldigt populär under renäsanssen. Ny tillsynsmyndighet 1 juli Skall man använda långa stycken av Lorem Ipsum bör man försäkra sig om att det inte gömmer sig något pinsamt mitt i texten. Lorem Ipsum-generatorer på internet tenderar att repetera Lorem Ipsum-texten styckvis efter behov, något som gör denna sidan till den första riktiga Lorem Ipsum. VERKTYG Agresso Heroma Katalog+ Tidrapport TJÄNSTER Egenlön Ärenden Inställningar Favoriter DRIFT- STATUS STOPP 14-15 KALENDER Skall man använda långa stycken av Lorem Ipsum b ör man försäkra sig om att det inte gömmer sig något pinsamt mitt i texten. Lorem Ipsum-generatorer på internet tenderar att repetera Lorem Ipsum-texten styckvis efter behov, något som gör denna sidan till den första riktiga Lorem Ipsum. TOOLS Economy SAP/R3 Database Time report SERVICES To-do’s Tickets Settings Favorites SYSTEM STATUS DOWN 8-12 New painting acquired Det har sina rötter i ett stycke klassiskt litteratur på latin från 45 år före år 0, och är alltså över 2000 år gammalt. Richard McClintock, en professor i latin på Hampden-Sydney College i Virginia, översatte ett av de mer ovanliga orden, consectetur, från ett stycke Lorem Ipsum . CEO to leave in December Genom att studera användningen av dessa ord i klassisk litteratur. Lorem Ipsum kommer från styckena 1.10.32 och 1.10.33 av "de Finibus Bonorum et Malorum" (Ytterligheterna av ont och gott) av Cicero, skriven 45 före år 0. Boken är en avhandling i teorier om etik, och var väldigt populär under renäsanssen. Window cleaning Skall man använda långa stycken av Lorem Ipsum bör man försäkra sig om att det inte gömmer sig något pinsamt mitt i texten. Lorem Ipsum-generatorer på internet tenderar att repetera Lorem Ipsum-texten styckvis efter behov, något som gör denna sidan till den första riktiga Lorem Ipsum. But on Friday ...
  74. 74. The view from our new Tokyo office is breathtaking. And so are the opportunities of the Japanese market – if we manage to give the right kind of support to our colleagues at the new ... We get this! A completely different design and a completely different content. This is the day when we publish stories intended to create that common culture, the ”sense of us”. Intended to make people reflect. This is the day when it’s ok to spend 10 minutes to read, to think, to dive into it.
  75. 75. TOOLS Economy SAP/R3 Database Time report SERVICES To-do’s Tickets Settings Favorites SYSTEM STATUS DOWN 8-12 The view from our new Tokyo office is breathtaking. And so are the opportunities of the Japanese market – if we manage to give the right kind of support to our colleagues at the new And tools are still avialable.
  76. 76. ”Friday edition” Visual Think Take time Different It need not actually be every Friday. It could be once every two weeks, or once a month.
  77. 77. ”Weekday edition” Fast As little as possible Do your work! The difference is the important thing.
  78. 78. Monday through Thursday: ”simple news”are crowdsourced, created by co-workers/part-time editors Editorial organisation It also solved the problem with resources and how to split up work, centralisation vs decentralisation. The editors didn’t have time to do everything.
  79. 79. • Central intranet editors are responsible for ”Friday”material • Can be planned ahead • Professional journalists – and photographers! - could be used • Editors can create expectations with teasers from the coming Friday edition • "This Friday: Don’t miss the report on our new office!" ”Friday edition” And a whole new way to work for the editors: planning ahead, work with really good photographers - and by creating expectations.
  80. 80. Channels”Weekday edition” ”Friday edition” You could use the ideas in other ways. Maybe it’s about different channels, like this.
  81. 81. Channels”Weekday edition” ”Friday edition” Or this.
  82. 82. Leverage different designs for different content and goals. #euroia #intranets Did we try it? Yes, and as the first airplane of the Wright brothers, it didn’t quite fly. Mostly because we had a bad graphic designer, who didn’t make the difference big enough. But the planning part worked out very well.
  83. 83. Continuous updates Digital media usually brings us continous updates. Which often is a good thing. But something is also lost.
  84. 84. RYTHM RYTHM RYTHM RYTHM RYTHM RYTHM Rythm is an essential concept for human work and life - from the sea shanties - to the rythm of the seasons - or the day. That’s lost when we just have continous flow.
  85. 85. Nah, I look at the intranet in the morning at 7, then in the evening at 5 pm. I’ve a business to run in between! And guess what? The users had invented their own rythms anyway.
  86. 86. My lessons learned • Be prepared for internal tensions or strife • Make the case for pictures, + budget, + editor • Observe users to find out their true needs and drivers • Think about content types in terms of impact • Leverage the power of different designs to different content
  87. 87. Thanks!Mail: jonas@kornet.nu Twitter: @Jonas_Blind_Hen Site: stupidsystem.org Speakerdeck: Jonas Söderström Pelle Sten/ Flickr

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