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SharePoint 2010 Content Types

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Explaining the basics of content types and what's new in SharePoint 2010

Explaining the basics of content types and what's new in SharePoint 2010

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  • 1. SharePoint 2010Content Types
    Sharon RichardsonJoining Dots May 2010
  • 2. This presentation assumes you have already seen SharePoint 2010 and the new user interface…If you haven’t, check out ‘SharePoint 2010: What’s New’
  • 3. What is a Content Type?
  • 4. That’s a content type
    Every time you click ‘New’ in a list or library, you use a Content Type to create a new item.
  • 5. The default content types don’t do much.In a document library, they provide you with a blank Word template and basic metadata – the document Title.
  • 6. Create your own Content Types
    Apply a template
    Define metadata (columns)
    Configure retention and auditing
    Set-up a workflow
  • 7. Configure your document library to use content types
    • Go to Library Settings and select Advanced Settings
    • 8. Switch ‘Allow management of content types?’ to ‘Yes’
  • Now you can add your own content types to the library
  • 9. A library with multiple content types
  • 10. SharePoint 2010 includesnew Content Types
  • 11. Document Set Content Type
    Document Setcontent type
    A folder containing multiple items
    Items can be managed individually by their own content type or as a set
  • 12. Example: Project File
    6 content types for the different project documents.
    All content can be managed (and archived) as a single set
  • 13. Enterprise Content Type
    Describes structure of an external application(fields, methods, connection)
    Used by Business Connectivity Services to integrate external application data into SharePoint and Office
    Requires SharePoint 2010 Enterprise Edition
  • 14. Example: Case Management
    External System
    Office Client
    Case Management
    Issue tracking
    Client data
    SharePoint Server
    Single user interface
    Content Management
    Electronic Forms
    Search
    Offline accessAuthoring contentEmail, Diary
  • 15. SharePoint 2010 new feature:Content Type Hub Syndication
  • 16. Content Types can be created per site or per site collection
    …so far, so same as SharePoint 2007
  • 17. Content Type Syndication Hub
    Assign one (and only one) site collection as the hub
    All content types created in the hub are available for re-use across all other site collections
    …new to SharePoint 2010
  • 18. Content Type Syndication Hub
    Configured under Central Admin in the Managed Metadata Service (MMS) properties
    Once configured, cannot be changed (without creating a new MMS)
    Tip: Create a dedicated site collection for the hub
  • 19. In a nutshell… well, 20 slidesThat’s Content Types 
  • 20. For more information, questions and comments…
    Slides by: Sharon Richardson
    Web: http://www.joiningdots.com
    Twitter: @joiningdots
    SharePoint Guide: http://www.sharepointsharon.com

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