SharePoint 2010 and Records Management: Good, Bad and Ugly
by Sharon Richardson, Independent Consultant at Joining Dots on Oct 28, 2011
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These slides were created for and presented at a, (Electronic) Records Management conference held in October 2011 in the UK. Visit the blog http://www.joiningdots.com/blog for highlights from the ...
These slides were created for and presented at a, (Electronic) Records Management conference held in October 2011 in the UK. Visit the blog http://www.joiningdots.com/blog for highlights from the talk.
The purpose of the talk was to present what SharePoint 2010 does well for records management, what it doesn't do well, what options to consider instead and what future challenges face both SharePoint and records management. (Note: we also discussed differences between SharePoint 2010 and 2007 on the day)
In summary: SharePoint has strengths but also weaknesses, but so does electronic records management in its current form. It is still trying to behave like the paper-based equivalent and future digital trends will only widen the gap.
Consider identifying what information specifically has to be managed as a record (i.e. legally required to not destroy for a defined period of time) as a subset of information governance - which should cover retention of all content and how to retrieve if it should be requested for a legal case.
If you are using SharePoint 2010 for records management, use the records center to keep anything that is kept beyond 12 months of active use - move it because otherwise people will forget what it is and where it is stored. Automate as much as possible to minimise effort and mistakes.
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