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    Computer Bid 033_2006.doc Computer Bid 033_2006.doc Document Transcript

    • HALE COUNTY BOARD OF EDUCATION 1115 Powers Street Greensboro, Alabama 36744 Office of the Superintendent 334-624-8836 Joseph F. Stegall, Jr. Fax: 334-624-3415 June 17, 2005 Dear Bidder: The Hale County Board of Education is soliciting bids on computer workstations, CPUs, laptops, monitors, printers, and a mobile lab. We have enclosed the bid form and the minimum bid specifications. Bids must be mailed or hand delivered and received by bid opening scheduled for Wednesday, July 20, 2005, at 10:00 a.m. central time. The bid opening will take place at the R. E. Ramey Education Center, located at 1115 Powers Street, Greensboro, Alabama. Bids should be marked on the outside of the envelope: “Bid No. Technology 033-2006_06/05 “. Faxed or electronic bids will not be accepted. Please make sure your bid is signed by a representative of your company. The Hale County Board of Education reserves the right to reject any and all bids and to determine the “best buy.” A bid bond or cashier’s check must accompany your bid if applicable. Otherwise, your bid will be rejected. The amount of the bid bond should be at least five percent (5%) of the total bid price but no more than $10,000.00. If you have questions, please call Deborah Brown-Shepherd at 334-624-3022. Sincerely, Joseph F. Stegall, Jr. Superintendent JFS/dbs Enclosures PC: File Bid # 033-2006
    • Hale County Board of Education P. O. Box 360 1115 Powers Street Greensboro, Al 36744 INVITATION TO BID Bid Number: Return Quotation By: Bid Close Date: Bid Award Date 033-2006_06/05 July 20, 2005 July 20, 2005 August 1, 2005 10:00AM 10:00AM Sealed bids will be received by the Hale County Board of Education, Greensboro, Alabama, until the above time and then opened as soon thereafter as practicable on listed computers and related listed equipment for the following schools/locations: Akron East High School Akron West Elementary School Akron, Alabama Akron, Alabama Greensboro East Public School Greensboro West Public School Greensboro, Alabama Greensboro, Alabama Hale County High School Moundville Elementary School Moundville, Alabama Moundville, Alabama Sunshine School Hale County Technology Center Newbern, Alabama Greensboro, Alabama R.E. Ramey Educational Center Greensboro, Alabama Please submit a sealed price quotation on the items listed below (Note: No Faxed Bids). The submissions will be received at the Superintendent’s Office until the date and time shown above and publicly opened as soon thereafter as practicable. If unable to quote, write “NO BID” and return. Complete specifications on items not fully described can be obtained on request. Brand names and catalog numbers are used to indicate levels of quality. If you are unable to furnish an item as specified and desire to furnish a substitute, give full description of the item. The Purchasing Agent will make final determination as to equal quality of substitution. The Hale County Board of Education reserves the right to award this bid on an all or none, item by item basis, section by section basis, with or without trade-ins, to refuse all bids and waive technicalities. It is NOT the policy of the Hale County Board of Education to purchase solely on the basis of low bid only. Quality, conformity with specifications, purpose of delivery, past service, and experience are among the factors that may be considered in determining the responsible bidder. If you have any questions regarding this bid, please contact Deborah Brown-Shepherd (334-624-3022 or dbshepherd@halek12.org. Page 2 of 12 Bid # 033-2006
    • NOTES: 1.Bid No. Technology 033-2006_06/05 must appear on outside of the bid envelope. 2.No oral, telephonic, telegraph, facsimile proposals, modifications, or alternate bids will be considered (except as specified). Bids will not be considered from firms, individuals, or the same owners of separate companies submitting more than one bid. 3.The quantities listed in this bid are estimated for bidding purposes only. The Hale County Board of Education (HCBE) reserves the right to order more or less, whichever is in the best interest of the Hale County Board of Education. 4.Items will not be ordered in specific quantity, but rather on an “as needed” basis. 5.Vendor must submit a SINGLE UNIT SPECIFICATION SHEET/PRICE QUOTE THAT INCLUDES ALL SYSTEM SPECIFICATIONS INCLUDING LISTING AND DESCRIPTION OF ALL COMPONENTS. Specification sheet/price quote must contain Company Name, Address, System Name, (Make & Model). Failure of a bidder to comply with the terms of this paragraph may be cause for rejection of the bid. Specifications submitted may exceed minimum specifications listed herein. 6.Vendor must ensure that each workstation, CPU, server, LCD projector, printer or laptop unit has a unique serial number that can be seen easily but cannot be removed easily. The unit serial number should be listed on the invoice. 7.Vendor must have a minimum of two (2) A+ certified repair technicians on staff at service center to perform warranty and post-warranty service. 8.All systems must be built using an ISO 9002 certification facility. Vendor must provide a copy of the ISO 9002 certification and certify that the system(s) will be built in the ISO certified facility. 9.Service and support of the equipment included in this bid is very important. Timely replacements and repairs are essential whenever necessary. Accordingly, the lowest responsible bidder shall be required to maintain a service center within 100 miles of Hale County. A Service Center shall be defined as a physical facility where regular business hours are maintained, staffed with full time employees. As it relates to timely replacements and repairs, timely is defined as within 48 hours after notification 10.Vendor must submit in writing to the Hale County Board of Education notification of items no longer available. Substitutions cannot be made without approval from the Hale County Board of Education. 11.All pricing included in this bid shall be F.O.B. Hale County School or office locations. 12.This bid will result in an award, beginning August 1, 2005 and ending February 28, 2006 with an option to extend the contract up to an additional five-month period ending July 31, 2006. THE HALE COUNTY BOARD OF EDUCATION RESERVES THE RIGHT TO PURCHASE ADDITIONAL WORKSTATIONS, CPUs, LAPTOPS, SERVERS, POCKET PCs, MONITORS, AND/OR PRINTERS AT THE SAME PRICE DURING THIS CONTRACT PERIOD. If the price of the specified equipment drops for the vendor, the Hale County Board of Education expects the current vendor price. If the price of the specified equipment increases for the vendor, the Hale County Board of Education expects the bid award price. THIS IS NOT AN ORDER BID FORM Technology 033-2006_06/05 ITEM NO. QUANTITY DESCRIPTION UNIT EXTENDED Page 3 of 12 Bid # 033-2006
    • PRICE AMOUNT 1. 10+ Workstation $___________ $____________ (see minimum specifications) Make and Model:_________________________________________________ 2. 1+ CPU $___________ $____________ (see minimum specifications) Make and Model:_________________________________________________ 3. 1+ Laptop $___________ $____________ see minimum specifications) Make and Model:_________________________________________________ 4. 1+ LCD Projectors $___________ $____________ Make and Model:_________________________________________________ 5. 1+ Display: Super VGA Color 17” $___________ $____________ (CRT) At least 15.9” Viewable Non-Interlaced, Digital Control 6. 1+ Display: LCD 17” flat screen $___________ $____________ Make and Model:_________________________________________________ 7. 1+ Display: LCD Color 15” flat screen $___________ $____________ Make and Model:_________________________________________________ 8. 5+ Color Inkjet printer with cable* $___________ $___________ USB OR Parallel connectivity (Less than $150.00) *USB or Parallel as specified in order Make and Model:_________________________________________________ 9. 5+ HP Laser jet or compatible- 15+ ppm, 2400X1200 dpi $___________ $___________ with cable Make and Model:_________________________________________________ Page 4 of 12 Bid # 033-2006
    • BID FORM Technology 033-2006_06/05 ITEM NO. QUANTITY DESCRIPTION UNIT EXTENDED PRICE AMOUNT 10. 1+ HP Color Laser jet 1500 or compatible- 15+ ppm-black, 4ppm-color $___________ $___________ with cable Make and Model:_________________________________________________ 11. 3+ Multi-function - Print, Scan, Copy OS compatible Win98, NT, 2000, XP, 15+ ppm (black), 2400X1200 dpi $___________ $___________ with cable Make and Model:_________________________________________________ 12. 1+ Mobile Lab $___________ $____________ (see minimum specifications) # of laptops included in mobile lab _______________ TOTAL BID $_____________ _______ PLEASE NOTE: A bid bond must accompany any bid totaling ten thousand dollars ($10,000) or more. This applies to the following: 1)Individual quotes of $10,000 or more 2)Bids with multiple items that total $10,000 or more based on the estimated number of units to be purchased. Page 5 of 12 Bid # 033-2006
    • SIGNATURE PAGE BID FORM Computer 033-2006_06/05 Company Mailing Address City ST ZIP Official Signature Official Name (Type/Print) Title We quote F.O.B. (Yes/No) Terms of Payment Delivery Within X Days/Weeks Company Phone # Company Fax # Federal Tax I.D. Page 6 of 12 Bid # 033-2006
    • MINIMUM WORKSTATION SPECIFICATIONS Pentium IV 2.80 GHz Processor w/ Intel chipset 256MB SDRAM expandable to ___ (Include expandability in specification sheet) 40GB Hard Drive 64MB Video RAM 48X CD-ROM SoundBlaster Compatible Sound Card and Speakers Windows XP Professional using NTFS with current SP and Media MicroSoft Office Academic Professional Three Year Limited, First Year On-Site Warranty (First year on-site parts & labor; 2nd and 3rd year parts) 3.5” Floppy, PS/2Keyboard, & Microsoft Mouse One Parallel Port AND One Serial Port One VGA/Display Port 10/100/1000 PCI Network Ethernet Card 2 PS/2 ports (keyboard and mouse) Additional Ports: Microphone, stereo in, stereo out (Include location on specification sheet) USB port(s) (Include # of ports and locations on specification sheet) 15” SVGA Monitor 1280 x 1024 Resolution Color Small Mini-Tower or Desktop (Include type availability on specification sheet) Price out additional Options on Option Page Extend warranty to 3 years on-site 15” Flat panel (LCD) display CDRW/DVD Combo Wireless LAN Adapter Page 7 of 12 Bid # 033-2006
    • MINIMUM CPU SPECIFICATIONS Pentium IV 2.80 GHz Processor w/ Intel chipset 256MB SDRAM expandable to ___ (Include expandability in specification sheet) 40GB Hard Drive 64MB Video RAM CD-ROM SoundBlaster Compatible Sound Card and Speakers Windows XP Professional using NTFS with current SP and Media MicroSoft Office Academic Professional Three Year Limited, First Year On-Site Warranty (First year on-site parts & labor; 2nd and 3rd year parts) 3.5” Floppy, PS/2Keyboard, & Microsoft Mouse One Parallel Port AND One Serial Port One VGA/Display Port 10/100/1000 PCI Network Ethernet Card 2 PS/2 ports (keyboard and mouse) Additional Ports: Microphone, stereo in, stereo out (Include location on specification sheet) USB port(s) (Include # of ports and locations on specification sheet) Small Mini-Tower or Desktop (Include type availability on specification sheet) Price out additional Options on Option Page Extend warranty to 3 years on-site CDRW/DVD Combo Wireless LAN Adapter Page 8 of 12 Bid # 033-2006
    • MINIMUM LAPTOP SPECIFICATIONS Base Pentium IV Processor, 1.8 GHz 15.0 TFT Display Memory 512 MB, SDRAM, Hard Drive 20 GB Hard Drive Floppy Drive Modular Floppy Drive Modem/Networking 10/100 + 56K v.90 Nick/Modem, Internal Fixed CD/DVD Drives 24X Max Variable CD-Rom Drive Power 59 WHr Lithium-Ion Battery AC Adapter Included Operating System Windows XP Professional with current SP and Media Other Software MicroSoft Office Academic Professional Warranty Three Year Limited, First Year On-Site Carrying Case Nylon Carrying Case Price out additional Options on Signature Page Extend warranty to 3 years on-site Page 9 of 12 Bid # 033-2006
    • MINIMUM LCD PROJECTOR SPECIFICATIONS Brightness: 1100 ANSI lumens Resolution: SVGA (800 X 600) Weight: Not to exceed 7 lbs. Projection Distance: Up to 26 feet Integrated Speaker w/ dB less than 37.0 dB Inputs: PC, Mouse, S-Video, A./V Input Two Year Warranty Parts and Labor AC Power Cable VGA Cable S-Video Cable Wireless Remote Control Battery Carrying Case Page 10 of 12 Bid # 033-2006
    • MINIMUM MOBILE LAB SPECIFICATIONS CART: Capable of holding 16 laptop computers Locking system for laptop security Electrical power to base unit. Electrical power to accommodate laptop computers/charge units and accessory or additional equipment. Internally grounded and polarized with on/off switch Wheel locks Ethernet connection with cable Wireless Base Station for Lab Use Battery Charger Three Year Limited, First Year On-Site Warranty (First year on site parts and labor, 2nd and 3rd year - parts) LAPTOP: Integrated network and modem connections Wireless Access card connectivity Parallel Port USB Port (include number on specification sheet) PC Card Slot (include number and type on specification sheet) Audio Output and Input port CD Rom Drive Floppy Disk Drive Lithium ion battery with AC connection and Adapter Carrying Cases Microsoft Windows XP Professional w/current SP Microsoft Academic Professional Office Three Year Limited, First Year On-Site Warranty Price out additional Options on Signature Page Three Year On-Site Warranty Additional Batteries Additional Wireless Base Page 11 of 12 Bid # 033-2006
    • MINIMUM COLOR PRINTER SPECIFICATIONS 15+ ppm in color; 12+ ppm in black up to 2400 x 1200 dpi USB and Parallel connectivity Compatible with Windows NT, 95, 98*, 2000, XP MINIMUM LASER PRINTER SPECIFICATIONS 15+ ppm up to 2400 X 1200 dpi USB and Parallel connectivity Compatible with Windows NT, 95, 98*, 2000, XP MINIMUM COLOR LASER PRINTER SPECIFICATIONS 15+ppm black; 4ppm color up to 2 input trays, holding 300+ sheets USB and Parallel connectivity Compatible with Windows 98*, 2000, XP MINIMUM MULTI-FUNCTION PRINTER SPECIFICATIONS 15+ppm black; 4ppm color 1,000 Monthly volume USB connectivity Compatible with Windows 98*, 2000, XP *USB Driver Software Needed Page 12 of 12 Bid # 033-2006