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Structured print systems reduce IT Overhead

Structured print systems reduce IT Overhead


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  • Nestlé Group Italy.
  • Lancashire County Council.
  • Transcript

    • 1. SafeCom Sales PresentationWe help companies optimize print servicesCost control, efficiency, document security and environmental impact 1
    • 2. Why print management…?• Gartner Group estimates that companies spend 1-3% of their annual revenue on their print environment – ”a hidden gold mine of savings”• Annual costs of unmanaged print per employee according to Newfield • EUR 650 in Finance, • EUR 500 in Government and Pharmaceuticals, • EUR 350 in Education• MFPs/MFDs are an integrated part of document input/output processes in almost any company, influencing workflows and employee productivity,• Document security and confidentiality become increasingly important since more and more intelligence is built into MFPs/MFDs 2
    • 3. Cost control is a challenge...1. Lack of central procurement policies and standards regarding preferred printer vendors and models supported by IT may be costly,2. Users and departments buy any printer whenever they need one, and then expect central IT to support it,3. Users prefer personal printers because it allows them to print when they want without the risk of losing confidential documents,4. Without central document accounting you cannot measure and control costs. 3
    • 4. The need for efficiency...1. Without clearly defined standards IT ends up supporting different printers, print drivers, and purchasing different types of consumables,2. Scarce IT ressources spend valuable time supporting a dispersed printer fleet that may not support the business and the way employees work,3. Traditional printing does not allow users to print when and where they want – printed documents do not wait for the user to collect them. 4
    • 5. Document security is always an issue...1. Lack of overall company policy regarding document handling and security,2. Free access to all networked printers allowing anybody to print, copy, fax, scan or e-mail free of charge,3. Often people forget having printed a document, even confidential documents. Adding to the piles in the printer room, they might fall into the wrong hands. 5
    • 6. The challenge of sustainable printing...1. No overall company policy regarding sustainable printing,2. Regretted print jobs are printed with no chance to stop them at the printer, and forgotten print jobs pile up in the printer room,3. Users are not always aware of the cost of printing, which is why they often print unnecessary online content, print draft documents in color, or do not use duplex printing and other functions that reduce paper and toner waste. 6
    • 7. How SafeCom Smart Printing meets these challenges…. 7
    • 8. SafeCom Smart Printing – Core functionality• Central administration of users and devices,• Document accounting of all print, copy, e-mail and scan activities,• Access control protects devices and ensures confidential printing,• Policy compliance motivating changes in user behavior and reducing waste 8
    • 9. SafeCom controls print, copy, e-mail and scan 9
    • 10. The SafeCom Smart Printing Universe 10
    • 11. SafeCom – a benefit to the entire organization Overall company Employees • Reduce print costs by 40% • Print safely anytime, anywhere • Protect output and devices • Go to the printer of your choice • Eliminate waste • Avoid lost documents IT Department Procurement • Simplify print infrastructure • Centralize cost control • Improve help desk efficiency • Accurate cost allocation • Free up IT resources • Optimize print services 11
    • 12. Customers “Not only have we reduced costs by 23%, we have also lowered paper consumption by 20%” “SafeCom’s scalability is market leader” “SafeCom’s server is the most robust software on the market” “SafeCom is the most open system on the market… through its integration of APIs” “SafeCom has the market’s most comprehensive toolset for performance and system verification” 12
    • 13. Nestlé Group Italy reduces print costs by 23%Consolidate printing and imaging environment to lower costs, simplify management,improve support, reduce consumable usage and introduce confidential printing.Print Profile Before After ReductionNumber of pages printed per year 13.8 mio 11 mio 2,8 mioNumber of printers installed 400 132 268Cost Savings per year EuroCurrent costs (2.8 mio x 3,8 cents) 106.400Printer Fleet Consolidation (268 x 900 euro) 241.200Total savings per year 347.600Price per printed black/white page is 3,8 cents and service, maintenance and toner per printer is 900 euro per yearEnhancing Environmental Credentials Trees CO2 Water kWhReductions 336 3.360 kg 84.000 liters 65.800According to some environmental organizations one mature tree generates about 8,330 sheets of paper, and one sheet of papergenerates 1.2 gramme of CO2 and 1.000 A4 sheets of paper consumes 30 liters of water and 23,5 kWh 13
    • 14. Lancashire County Council - 36% cost reductionFacing a three year print spend of over £12 million, the council aimed to reduce itsprint costs by 36%. It also wanted to improve workflow and print management.Print Profile Before After ReductionNumber of pages printed per year 7.2 mio 5 mio 2.2 mioNumber of printers installed 600 152 448Cost Savings per year EuroCurrent costs (2.2 mio x 3,8 cents) 83.600Printer Fleet Consolidation (448 x 900 euro) 403.200Total savings per year 486.800Price per printed black/white page is 3,8 cents and service, maintenance and toner per printer is 900 euro per yearEnhancing Environmental Credentials Trees CO2 Water kWhReductions 264 2.640 kg 66.000 liters 51.700According to some environmental organizations one mature tree generates about 8,330 sheets of paper, and one sheet of papergenerates 1.2 gramme of CO2 and 1.000 A4 sheets of paper consumes 30 liters of water and 23,5 kWh 14
    • 15. Turismo de Portugal reduces print costs by 20%Focus on consolidation of the entire printer fleet, central administration and cost reductions.Print Profile Before After ReductionNumber of pages printed per year 5.8 mio 4.6 mio 1.2 mioNumber of printers installed 460 166 294Cost Savings per year EuroCurrent costs (1.2 mio x 3,8 cents) 45.600Printer Fleet Consolidation (294 x 900 euro) 264.600Total savings per year 310.200Price per printed black/white page is 3,8 cents and service, maintenance and toner per printer is 900 euro per yearEnhancing Environmental Credentials Trees CO2 Water kWhReductions 144 1.000 kg 36.000 liter 28.200According to some environmental organizations one mature tree generates about 8,330 sheets of paper, and one sheet of papergenerates 1.2 gramme of CO2 and 1.000 sheets of paper consumes 0.16 liter water and 23,5 kWh
    • 16. SafeCom Smart PrintingReduce costs more than 40 % and be more efficient Simplify print infrastructure Reduce number of print servers Centralize administration and control Allocate costs accurately Secure Printing and Policy Enforcements Minimize need for bandwidth 16
    • 17. Company facts• Started in 2002• Owned 90% by employees• 70 employees worldwide• HQ in Copenhagen and subsidiaries in UK, US, DACH, Singapore• SafeCom Certified Partners and Resellers Worldwide• www.safecom.eu / www.safecom.us 17
    • 18. Milestones1999 HP shows SafeCom at Network InterOP2002 SafeCom a/s founded by former i-data employees and company lawyer2003 Partner agreement with HP worldwide2004 SafeCom HP Qualified Solution Supplier2005 SafeCom patented, British patent approval: GB 2350 713 B, US patent US 6,952,780 B22006 Solution for Ricoh, SafeCom Ricoh Development Partner Premier Plus, and SafeCom awarded the “Outstanding HP Partner Award”2007 Solution for Xerox and SafeCom Xerox Alliance Partnership Gold2008 Solution for Sharp, European patent approval: EP 1 120 7012009 Solutions for Lexmark and Konica Minolta2010 Solutions for FujiXerox, SafeCom G32011 Solutions for Samsung 18
    • 19. Print vendors 19
    • 20. Certified Business Partners Worldwide 20
    • 21. ContactDENMARK UNITED KINGDOM UNITED STATESSafeCom A/S SafeCom UK Ltd SafeCom USEnergivej 15 Suite 5, Fulshaw Hall 45 Park Place South no. 293DK-2750 Ballerup Alderley Road, Wilmslow Morristown, NJ 07960Denmark Chesire SK9 1RL, UK USAPhone: +45 4436 0240 Phone: +44 (0) 845 838 7023 Phone: +1 (973) 457 0816e-mail: info@safecom.eu e-mail: safecom-uk@safecom.co.uk e-mail: safecom@safecom- us.comDACH APACSafeCom GmbH SafeCom Asia/PacificOtto-Lilienthal-Straße 36 Suntec Tower One #08-08DE-71034 Böblingen 7 Temasek BoulevardGermany Singapore 038987Phone: +49 (0)1805-7233266 Phone: +65 6493 1085e-mail: info@safecom.eu e-mail: safecom-apac@safecom.eu 21