Jd born digital to dlf 20111031

Born-Digital An Archival Approach Jackie Dooley Program Officer OCLC Research Digital Libraries FederationBaltimore, 31 Oct 2011

Heads up!! This project is a work in progress. We’re eager for your feedback.Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 2

Assumptions 1. The average research library has made limited progress with born digital materials beyond IRs. 2. Archivists can and should be major players in digital library development. 3. Archival approaches to date have focused on complex solutions. 4. Resources are very limited. 5. Most institutions need a “baby steps” approach to get started.Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 3

Project objectives • Explore where “special collections and archives” intersect with “born digital” and “digital library” • Articulate the relevant skills and expertise held by archivists • Describe how these pertain to various types of born-digital materials • Outline “baby steps” to begin preserving physical mediaBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 4

Taking Our Pulse: The OCLC Research Survey of Special Collections and Archives <http://www.oclc.org/research/publications/library/2010/2010-11.pdf>Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 5

Among our key findings … “Your three most challenging issues” 1. Space 2. Born-digital materials 3. Digitization Tough economy renders “business as usual” impossible; 75% of library budgets diminished Survey population: 275 research libraries in U.S. and CanadaBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 6

Top education and training needs 1. Born-digital materials: 83% 1. Information technology: 65% 2. Intellectual property: 56% 3. Cataloging and metadata: 51%Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 7

Born-digital archival materials are … Undercollected Undercounted Undermanaged Unpreserved Inaccessible American Heritage CenterBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 8

Key to percentages: Red = % of respondents Black = numerical dataBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 9

Born-digital archival materials • Digital materials currently held by: 79% • Holdings reported by: 35% • Percent held by top two libraries: 51% • Percent held by top 13 libraries: 93% • Gigabytes reported • Entire population: 85,000 GB • Mean: 1,465 GB • Median: 90 GBBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 10

Born-digital archival materials • Assignment of responsibility for born-digital management made by: 55% • Most see multiple fundamental impediments: 89% We conclude that … Management of born-digital materials in research libraries remains in its infancy. Collecting is generally reactive, sporadic, limited.Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 11

Born-digital: Assignment of responsibilityBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 12

Born-digital: Materials already heldBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 13

Born-digital: ImpedimentsBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 14

Born-digital: Recommended actions 1. Define the characteristics of born-digital materials that warrant their management as “special collections.” 2. Define a reasonable set of basic steps for initiating a program for responsibly managing born-digital archival materials. 3. Develop use cases and cost models for selection, management, and preservation of born-digital archival materials.Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 15

Our born-digital special collections projectBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 16

Why this project? 1. Majority of research libraries have yet to take even baby steps in born-digital management. 1. Majority of archivists have yet to take action because they think they don’t know enough, don’t have specialized resources, are generally intimidated, need guidance on how to conquer fear and take initial steps. 1. Research library directors often don’t know how/why archivists’ skills and expertise are broadly relevant tolibrarywide management of digital library content.Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 17

Our target audiences • Research library directors and higher administration • Archivists and special collections librarians • Other research library specialists • Collection development • Digital library • Information technology • Institutional repository • Metadata • Scholarly communications • Web developmentBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 18

Born-digital archival materials are … • Audio • Databases • Email • Institutional records • Manuscripts • Moving images • Photographs • Publications • Social media • Static data sets • Textual documents • Video games • Websites • Works of art American Heritage Center … and moreBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 19

There is no one-size-fits-allsolution for all types of digital content.Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 20

Archival skills and expertise • Intellectual property • Appraisal • Legal issues • Authenticity • Preservation as • Collective metadata permanence • Collection development • Privacy and • Context confidentiality • Deeds of gift • Provenance • Donor relations … but we need new • Hierarchical skills too relationshipsBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 21

Know your digital donors •Primary/core •Naming identities? conventions? •Work products? •“Deleted” files? •Habits? •Cloud content? •Relationship between physical and digital content? •Equipment? •Storage locations? •Restricted information?Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 22

Know your digital donors •Digital will • Which content? • Who should have access? • Restrictions? •New deed of gift provisions • Copyright still applies • Sustained donor access • Right to duplicate files • Right to make web-accessibleBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 23

Advise your digital donors The management of your digital materials can be enhanced if you handle them in groups and organize them in a logical manner. This structure should be consistent with the organization of any paper records you have, or records in other media, so that all records related to the same activity or subject, or of the same type, can be identified as part of one conceptual grouping. --Author’s guidelines for digitalpreservation Yale UniversityBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 24

Identify digital personasBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 25

Address fears Kirschenbaum& Nelson, RBS L-95Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 26

Manage sensitive personal information Kirschenbaum& Nelson, RBS L-95Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 27

Collections management baby steps •Inventory what you have • Types of physical media? • Estimated number of gigabytes? • Maximum per physical object •Initial appraisal • What types of content? • Level of significance/uniqueness?Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 28

Technical baby steps • LearnBASIC “do no harm” file management • Capture metadata • Identify file formats • Virus scans • Bit imaging • Checksums • Document all actions • Who did what? • Source of metadata Stanley Fish Papers, Univ. of California, IrvineBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 29

Technical baby steps • Photograph physical media • Transfer from physical media to secure storage • Make copies; keep archival copy Smithsonian ArchivesBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 30

Ignore this (for now)!Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 31

Ignore this (for now)! Kirschenbaum& Nelson, RBS L-95Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 32

Organizational baby steps •Make friends with IT •Promote your skills •Keep pursuing educational opportunities … and learn by baby stepsBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 33

Identify your low-hanging fruit •Contemporary physical media & file formats •Creator-curated email: convert to PDF •Photographs: expose on Flickr •Text documents: convert to PDF •Web pages: select a harvester and go for it … what else?Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 34

PDF those manuscripts Rorty Papers, Univ. of California, IrvineBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 35

Don’t go near these … yet • Data curation • Databases • Email systems • Dynamic data • Information management systems • Obsolete physical media & file formats • Social media … what else??Born-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 36

Reactions? Questions? Advice? Jackie Dooley dooleyj@oclc.orgBorn-Digital “Baby Steps,” Digital Library Federation, 31 October 2011 37

http://www.diglib.org	92
http://a0.twimg.com	14
http://lonewolflibrarian.wordpress.com	6
http://tweetedtimes.com	1
http://translate.googleusercontent.com	1

Jd born digital to dlf 20111031

by Jmdooley

Accessibility

Categories

Upload Details

Usage Rights

5 Embeds 114

Statistics

Jd born digital to dlf 20111031 Presentation Transcript