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Project Management ~ Prioritising Tasks By When You Need To Do Them
Project Management ~ Prioritising Tasks By When You Need To Do Them
Project Management ~ Prioritising Tasks By When You Need To Do Them
Project Management ~ Prioritising Tasks By When You Need To Do Them
Project Management ~ Prioritising Tasks By When You Need To Do Them
Project Management ~ Prioritising Tasks By When You Need To Do Them
Project Management ~ Prioritising Tasks By When You Need To Do Them
Project Management ~ Prioritising Tasks By When You Need To Do Them
Project Management ~ Prioritising Tasks By When You Need To Do Them
Project Management ~ Prioritising Tasks By When You Need To Do Them
Project Management ~ Prioritising Tasks By When You Need To Do Them
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Project Management ~ Prioritising Tasks By When You Need To Do Them

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Use with the notes provided - an effective way to prioritise tasks either individually or as a team.

Use with the notes provided - an effective way to prioritise tasks either individually or as a team.

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  • Free downloadable resources for trainers on the web
  • This form allows you to prioritise tasks by when you have to do them – rather than by how important they may be. It allows you to rank your tasks and encourages you to do tasks that you might otherwise avoid or postpone thereby increasing your stress (that nagging thought that you really out to be doing something else!). It is extremely useful for Project Management and getting agreement of team members on the when and the order of task completion. The next slides show you how it works in practice. When you’ve done it a few times you (and your team) become much quicker at completing the grid.
  • Here’s a typical ‘to do’ list. We’ll use the grid to prioritise the order in which the tasks should be done.
  • You start be comparing task 1 against task 2. I.e. shall I do ‘Next week’s rota’ before ‘Ordering the printer”? In this case you decide that “Next week’s rota” should be done first. So you put a ‘1’ in the fist box.
  • You then compare task 1 against task 3. I.e. shall I do ‘Next week’s rota’ before ‘Preparing the agenda””? In this case you decide that “Preparing the agenda” should be done first. So you put a ‘3’ in the next box.
  • Continue comparing task 1 against tasks 4-10. You’ll come up with something like the list above.
  • You then compare task 2 against tasks 3-10. You’ll come up with something like the list above.
  • Continue down the ‘to do’ list of tasks and you’ll come up with something like the list above.
  • No count up how many ‘1’s’ you have on your grid and enter the number on the right-hand column.
  • Now count up how many 2s, 3s, 4s, 5s,6s,7s, 8s, 9s and 10s appear on your grid ~ and enter their numbers on the right-hand column. So, the first thing you will do will be the task with the highest ‘score’. This is ‘Finish Funding Application’ which scored ‘8’. The next task you will do is ‘Prepare for Supervision’ which scored ‘7’. The next task will be ‘Phone jasmine’ which scored ‘6’. Your fourth task is ‘Prep Agenda’ which scored ‘5’. There are then two tasks which scored ‘4’ – you can decide which one you should do first when you’ve completed the four tasks above. In any case by the time you’ve done your first four tasks other items will have appeared on your ‘to do’ list so you may feel the need to do the exercise again. Summation : Using this grid individually , it is a very good tool to do when you are overwhelmed by tasks and you get stuck as to what to do next – it can help you to clear the way forward. Using it as a team – say one deciding on the sequence of tasks to achieve project objectives – by getting a consensus (everybody agreeing as to what should be done when and in which order) it can be an excellent reference point to keep the project on track. For a project there may well be many more than 10 tasks! I do hope this is of use. Jim
  • Transcript

    • 1. Project Management: Prioritising Tasks by when they need to be done
    • 2. <ul><li>Prioritising tasks by when you have to do them </li></ul>List of things to do 1 2 3 4 5 6 7 8 9 10 1 2 3 4 5 6 7 8 9 10
    • 3. <ul><li>Prioritising tasks by when you have to do them </li></ul>List of things I need to do 1 2 3 4 5 6 7 8 9 10 1 Next week’s rota 2 Order printer 3 Prep agenda 4 See Corine 5 Email Latif 6 Set meet with CEO 7 Send report to Tony 8 Finish funding application 9 Phone Jasmine 10 Prep for supervision
    • 4. <ul><li>Prioritising tasks by when you have to do them </li></ul>List of things I need to do 1 2 3 4 5 6 7 8 9 10 1 Next week’s rota 1 2 Order printer 3 Prep agenda 4 See Corine 5 Email Latif 6 Set meet with CEO 7 Send report to Tony 8 Finish funding application 9 Phone Jasmine 10 Prep for supervision
    • 5. <ul><li>Prioritising tasks by when you have to do them </li></ul>List of things I need to do 1 2 3 4 5 6 7 8 9 10 1 Next week’s rota 1 3 2 Order printer 3 Prep agenda 4 See Corine 5 Email Latif 6 Set meet with CEO 7 Send report to Tony 8 Finish funding application 9 Phone Jasmine 10 Prep for supervision
    • 6. <ul><li>Prioritising tasks by when you have to do them </li></ul>List of things I need to do 1 2 3 4 5 6 7 8 9 10 1 Next week’s rota 1 3 1 5 6 1 8 1 10 2 Order printer 3 Prep agenda 4 See Corine 5 Email Latif 6 Set meet with CEO 7 Send report to Tony 8 Finish funding application 9 Phone Jasmine 10 Prep for supervision
    • 7. <ul><li>Prioritising tasks by when you have to do them </li></ul>List of things I need to do 1 2 3 4 5 6 7 8 9 10 1 Next week’s rota 1 3 1 5 6 1 8 1 10 2 Order printer 3 2 2 6 2 8 2 10 3 Prep agenda 4 See Corine 5 Email Latif 6 Set meet with CEO 7 Send report to Tony 8 Finish funding application 9 Phone Jasmine 10 Prep for supervision
    • 8. <ul><li>Prioritising tasks by when you have to do them </li></ul>List of things I need to do 1 2 3 4 5 6 7 8 9 10 1 Next week’s rota 1 3 1 5 6 1 8 1 10 2 Order printer 3 2 2 6 2 8 2 10 3 Prep agenda 3 3 3 4 8 9 10 4 See Corine 5 4 7 4 9 10 5 Email Latif 6 5 8 9 10 6 Set meet with CEO 7 8 9 10 7 Send report to Tony 8 9 10 8 Finish funding application 8 8 9 Phone Jasmine 9 10 Prep for supervision
    • 9. <ul><li>Prioritising tasks by when you have to do them </li></ul>List of things I need to do 1 2 3 4 5 6 7 8 9 10 1 Next week’s rota 1 3 1 5 6 1 8 1 10 4 2 Order printer 3 2 2 6 2 8 2 10 3 Prep agenda 3 3 3 4 8 9 10 4 See Corine 5 4 7 4 9 10 5 Email Latif 6 5 8 9 10 6 Set meet with CEO 7 8 9 10 7 Send report to Tony 8 9 10 8 Finish funding application 8 8 9 Phone Jasmine 9 10 Prep for supervision
    • 10. <ul><li>Prioritising tasks by when you have to do them </li></ul>List of things I need to do 1 2 3 4 5 6 7 8 9 10 1 Next week’s rota 1 3 1 5 6 1 8 1 10 4 2 Order printer 3 2 2 6 2 8 2 10 4 3 Prep agenda 3 3 3 4 8 9 10 5 4 See Corine 5 4 7 4 9 10 2 5 Email Latif 6 5 8 9 10 2 6 Set meet with CEO 7 8 9 10 3 7 Send report to Tony 8 9 10 2 8 Finish funding application 8 8 8 9 Phone Jasmine 9 6 10 Prep for supervision 7
    • 11. <ul><ul><li>Thank You </li></ul></ul><ul><li>Sweet TLC Ltd </li></ul><ul><li>www.sweet-tlc.co.uk </li></ul><ul><li>[email_address] </li></ul>

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