Professional Email   Marie-Claude (MC)        ALES 204    November 18th 2011
Today’s class• Being professional• Writing professional emails
Professionalism“the conduct, aims, or qualities that characterize or     mark a profession or a professional person.”     ...
Flickr.com by Gemellus Tertius; jeannejoeperrone.blogspot.com
Professionalism             www.treehugger.com;how-to-know.info
Professionalism       &    Culture
Professionalism          http://johnchidleyhill.com; http://kyleshewfeltgymfest.com
Professionalism Attitude    Work Ethic  Polite     Complete Polished     ConciseRespectful    PolishedCourteous    Respect...
Professionalism and CulturePolite form of “you” = VousWriting is formalWriting is indirect                              ht...
Professionalism and CultureJe vous prie daccepter, Madame, Monsieur, mes salutationsles plus cordiales.Translation: I beg ...
Professionalism and CultureVeuillez agréer, Monsieur, mes salutation les plus distinguées.Translation: Mrs, please accept ...
Professional Email1. Email address              5. Email’s content2. Email’s subject            6. Your signature3. Email’...
1. Your email address• Personal vs. Professional•Representative of my interests/job     @ualberta.ca                      ...
Examples• Use your name/initials     roy4@ualberta.ca     roy.marie.claude@gmail.com     roy.mc@gmail.com     mclaude.roy@...
Avoidpiafululu@hotmail.com
AvoidAlcoholocaust@hotmail.com
2. SubjectAlways fill in the subject line Don’t:       “Important”              “Deadline” Do:   “ ALES 204 syllabus updat...
3. AttachmentsAttachments? No No!Enquire the recipient firstScan for viruses                               http://computer...
4. Addressing the recipient• Use his/her name• Don’t send to generalperson
Examples 1The Queen of EnglandDon’t:     “Hey Liz!”     “Yo!”Do:      “Your majesty”                               http://...
Example 2Your professor:“Dear Professor Laccetti,”“Dear Dr. Laccetti ,”                              http://www.librarisin...
Examples 3Your TA:“Your majesty,”
5. ContentValuable time of your recipientBe:        Short           Precise           ConciseMain point in the openingsent...
Example 1                   http://www-times.com            http://chronicle.com/blogs/
Example 2[No salutation]i have two pieces of bad news:1. i wont be here friday. i have to go home this weekend for myschoo...
6. Closing lineClosing line      “Sincerely”      “With regards”Email signature (short)     Your name     Your website (if...
Example 1
Example 2
Email LanguageGrammar      Edit      Spell checkNo emoicon ;)No short forms           LOL           PLZ                   ...
Email: toneAsk a second opinionAvoid sarcasmBe polite in all time!
Take home message   Be professional!
Dear ALES 204 students,I beg you to accept, my most cordial             salutations                ;)
Mc lecture 27
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Mc lecture 27

  1. 1. Professional Email Marie-Claude (MC) ALES 204 November 18th 2011
  2. 2. Today’s class• Being professional• Writing professional emails
  3. 3. Professionalism“the conduct, aims, or qualities that characterize or mark a profession or a professional person.” (www.merriam-webster.com )
  4. 4. Flickr.com by Gemellus Tertius; jeannejoeperrone.blogspot.com
  5. 5. Professionalism www.treehugger.com;how-to-know.info
  6. 6. Professionalism & Culture
  7. 7. Professionalism http://johnchidleyhill.com; http://kyleshewfeltgymfest.com
  8. 8. Professionalism Attitude Work Ethic Polite Complete Polished ConciseRespectful PolishedCourteous Respectful Poise Pride
  9. 9. Professionalism and CulturePolite form of “you” = VousWriting is formalWriting is indirect http://haitiancreoletranslation.com
  10. 10. Professionalism and CultureJe vous prie daccepter, Madame, Monsieur, mes salutationsles plus cordiales.Translation: I beg you to accept Miss, Mrs, my most cordialsalutations.
  11. 11. Professionalism and CultureVeuillez agréer, Monsieur, mes salutation les plus distinguées.Translation: Mrs, please accept my most distinguished salutation.Veuillez croire, Madame, Monsieur à lexpression de mes sentimentsdistingués.Translation: Miss, please believe in the expressionof my distinguished feelings.
  12. 12. Professional Email1. Email address 5. Email’s content2. Email’s subject 6. Your signature3. Email’s attachments4. Addressing the recipient http://www.empire-elements.co.uk
  13. 13. 1. Your email address• Personal vs. Professional•Representative of my interests/job @ualberta.ca http://www.michaelhartzell.com
  14. 14. Examples• Use your name/initials roy4@ualberta.ca roy.marie.claude@gmail.com roy.mc@gmail.com mclaude.roy@gmail.com
  15. 15. Avoidpiafululu@hotmail.com
  16. 16. AvoidAlcoholocaust@hotmail.com
  17. 17. 2. SubjectAlways fill in the subject line Don’t: “Important” “Deadline” Do: “ ALES 204 syllabus updates” “My application for TA position”
  18. 18. 3. AttachmentsAttachments? No No!Enquire the recipient firstScan for viruses http://computerworm.net
  19. 19. 4. Addressing the recipient• Use his/her name• Don’t send to generalperson
  20. 20. Examples 1The Queen of EnglandDon’t: “Hey Liz!” “Yo!”Do: “Your majesty” http://www.librarising.com
  21. 21. Example 2Your professor:“Dear Professor Laccetti,”“Dear Dr. Laccetti ,” http://www.librarising.com
  22. 22. Examples 3Your TA:“Your majesty,”
  23. 23. 5. ContentValuable time of your recipientBe: Short Precise ConciseMain point in the openingsentence http://www-times.com
  24. 24. Example 1 http://www-times.com http://chronicle.com/blogs/
  25. 25. Example 2[No salutation]i have two pieces of bad news:1. i wont be here friday. i have to go home this weekend for myschools homecoming. sorry!! im leaving Thursday afternoon.2. how tragic would it be if i couldnt go to the thing on march 1st? :/i totally forgot about this b/c i dont have it written down in myplanner, but im supposed to be going camping that weekend. if youneed me to stay thats totally fine. and i still might stay anyway.i am so sorry. i hope this email didnt depress you too much... :) havea wonderful night http://www-times.com http://chronicle.com/blogs/
  26. 26. 6. Closing lineClosing line “Sincerely” “With regards”Email signature (short) Your name Your website (if you have any) Don’t need detailed information
  27. 27. Example 1
  28. 28. Example 2
  29. 29. Email LanguageGrammar Edit Spell checkNo emoicon ;)No short forms LOL PLZ http://thecustomizewindows.com
  30. 30. Email: toneAsk a second opinionAvoid sarcasmBe polite in all time!
  31. 31. Take home message Be professional!
  32. 32. Dear ALES 204 students,I beg you to accept, my most cordial salutations ;)
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