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Mc lecture 27






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    Mc lecture 27 Mc lecture 27 Presentation Transcript

    • Professional Email Marie-Claude (MC) ALES 204 November 18th 2011
    • Today’s class• Being professional• Writing professional emails
    • Professionalism“the conduct, aims, or qualities that characterize or mark a profession or a professional person.” (www.merriam-webster.com )
    • Flickr.com by Gemellus Tertius; jeannejoeperrone.blogspot.com
    • Professionalism www.treehugger.com;how-to-know.info
    • Professionalism & Culture
    • Professionalism http://johnchidleyhill.com; http://kyleshewfeltgymfest.com
    • Professionalism Attitude Work Ethic Polite Complete Polished ConciseRespectful PolishedCourteous Respectful Poise Pride
    • Professionalism and CulturePolite form of “you” = VousWriting is formalWriting is indirect http://haitiancreoletranslation.com
    • Professionalism and CultureJe vous prie daccepter, Madame, Monsieur, mes salutationsles plus cordiales.Translation: I beg you to accept Miss, Mrs, my most cordialsalutations.
    • Professionalism and CultureVeuillez agréer, Monsieur, mes salutation les plus distinguées.Translation: Mrs, please accept my most distinguished salutation.Veuillez croire, Madame, Monsieur à lexpression de mes sentimentsdistingués.Translation: Miss, please believe in the expressionof my distinguished feelings.
    • Professional Email1. Email address 5. Email’s content2. Email’s subject 6. Your signature3. Email’s attachments4. Addressing the recipient http://www.empire-elements.co.uk
    • 1. Your email address• Personal vs. Professional•Representative of my interests/job @ualberta.ca http://www.michaelhartzell.com
    • Examples• Use your name/initials roy4@ualberta.ca roy.marie.claude@gmail.com roy.mc@gmail.com mclaude.roy@gmail.com
    • Avoidpiafululu@hotmail.com
    • AvoidAlcoholocaust@hotmail.com
    • 2. SubjectAlways fill in the subject line Don’t: “Important” “Deadline” Do: “ ALES 204 syllabus updates” “My application for TA position”
    • 3. AttachmentsAttachments? No No!Enquire the recipient firstScan for viruses http://computerworm.net
    • 4. Addressing the recipient• Use his/her name• Don’t send to generalperson
    • Examples 1The Queen of EnglandDon’t: “Hey Liz!” “Yo!”Do: “Your majesty” http://www.librarising.com
    • Example 2Your professor:“Dear Professor Laccetti,”“Dear Dr. Laccetti ,” http://www.librarising.com
    • Examples 3Your TA:“Your majesty,”
    • 5. ContentValuable time of your recipientBe: Short Precise ConciseMain point in the openingsentence http://www-times.com
    • Example 1 http://www-times.com http://chronicle.com/blogs/
    • Example 2[No salutation]i have two pieces of bad news:1. i wont be here friday. i have to go home this weekend for myschools homecoming. sorry!! im leaving Thursday afternoon.2. how tragic would it be if i couldnt go to the thing on march 1st? :/i totally forgot about this b/c i dont have it written down in myplanner, but im supposed to be going camping that weekend. if youneed me to stay thats totally fine. and i still might stay anyway.i am so sorry. i hope this email didnt depress you too much... :) havea wonderful night http://www-times.com http://chronicle.com/blogs/
    • 6. Closing lineClosing line “Sincerely” “With regards”Email signature (short) Your name Your website (if you have any) Don’t need detailed information
    • Example 1
    • Example 2
    • Email LanguageGrammar Edit Spell checkNo emoicon ;)No short forms LOL PLZ http://thecustomizewindows.com
    • Email: toneAsk a second opinionAvoid sarcasmBe polite in all time!
    • Take home message Be professional!
    • Dear ALES 204 students,I beg you to accept, my most cordial salutations ;)