RefWorks 2.0 viewing sorting printing

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Viewing sorting and printing in RefWorks 2.0

Viewing sorting and printing in RefWorks 2.0

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  • 1. Viewing sorting and printing references
  • 2. Viewing, sorting and printing referencesYou can view all your references or just a folder of referencesfrom the ‘View’ area…..but did you know that you can change howyou look at the references that you select from the view menu byusing the ‘Change View:’ drop down menu? By default you seethe standard view. What does the Standard View mean? It meansthat the ‘Standard View’ displays your references in a condensedmanner, showing only the title, authors and source (periodicalname, or publisher, publication year, etc).
  • 3. Viewing, sorting and printing references There are 3 views by default: Standard View, One Line Cite View and Full View.
  • 4. Viewing, sorting and printing referencesOne Line Cite View is used when writing a paperand you want to copy temporary citationplaceholders into your document for formattinglater. This is the ‘Cite’ Button.
  • 5. Viewing, sorting and printing references The Full View shows you all the data in each reference. Only the fields of information that have data in them are displayed (you can view all the empty fields in the ‘Edit’ mode of the reference).
  • 6. Viewing, sorting and printing references In addition to the three views that RefWorks gives you, you can add 3 more, selecting them from a list of output styles. Go to ‘Customize’.
  • 7. Viewing, sorting and printing referencesIn addition to setting output styles (which we’ll get into ina minute) you can also select the number of references todisplay on each ‘page’. One word of caution – if youselect a large number of references to display per pageAND you have your default display set to ‘Full View’ itmay take a bit of time to load pages within RefWorks.This is because of the amount of data being displayed.
  • 8. Viewing, sorting and printing referencesBack to selecting output styles to view records. There are 3 drop downs toselect from. The drop downs all display the complete output style list (includingany custom output styles you create). Simply choose 3 styles (or less – you donot have to use all three choices) that you want to use to view your references.Save the selections.
  • 9. Viewing, sorting and printing references Go to ‘View’, ‘All References’.
  • 10. Viewing, sorting and printing referencesWe’ll take a look at our new optionsand view our references in theHarvard – UCT (Author-Date) Stylethat was added.‘Change View ’Harvard – UCT (Author-Date)
  • 11. Viewing, sorting and printing references Viewing your references using an output style is an excellent way of seeing how your bibliography or reference list will appear when formatted.NOTE: The view you choose in the ‘Change View:’ drop down will remain as thedefault view until you change it to another view.
  • 12. Viewing, sorting and printing references Let’s return to the Standard View. Another way to change how you look at your references is to sort them.
  • 13. Viewing, sorting and printing references ‘In the Sort by:’ drop down choose ‘Ref Type’. The references are now sorted by ‘Ref Type’ regardless of which view you have chosen.
  • 14. Viewing, sorting and printing referencesIn the ‘Customize’ section you can change the default sort. (Go to‘Customize’).
  • 15. Viewing, sorting and printing references Select the default ‘Sort’ under ‘Start up options’ ‘Sort Ref List By’. Let’s choose ‘Ref ID’
  • 16. Viewing, sorting and printing references You can also specify a folder of references to display when you log in to RefWorks (instead of the ‘All References’ view you automatically get). Select the folder under ‘Start up options’, ‘View Folder’. Choose the folder then click ‘Save Customized settings’.
  • 17. Viewing, sorting and printing referencesGo to ‘View’ – ‘All References’.
  • 18. Viewing, sorting and printing referencesThe references are now sorted by Ref ID. You can temporarily change yoursort at any time with the ‘Sort by’ drop down or you can change the defaultsort in the ‘Customize’ section.
  • 19. Viewing, sorting and printing references To use the print Select the references option, simply select you want to print by the specific ticking the selection references you want box next to the to print (you will also reference. When you have the option for are ready, click the the entire page or all print button. in list).
  • 20. Viewing, sorting and printing references
  • 21. Viewing, sorting and printing references Your references will be displayed on screen for you to print. Your bibliography will be sorted according to your customization.