Engaging Attendees Today: How to Combine Virtual and Face-to-Face Meetings

Engaging Attendees Today
How to Combine Virtual and Face-to-Face Meetings

Engaging Attendees TodayHow to Combine Virtual and Face-to-Face Meetings

Michael McCurry, CMP
Facilitator

Today’s Agenda
Discuss how to use Social Media as tool to enhance attendee experience before, during and after meeting

Today’s Agenda
Identify ways to manage technology to deliver a seamless Hybrid experience

Today’s Agenda
Discuss strategies for increasing interaction between virtual & face2face attendees

OUR PANELISTS
Christina Coster
Freelance Planner
Jessica Levin
7 Degrees Communication
Jeff Hurt
Velvet Chainsaw Consulting

An Inside Look

Definition of Hybrid Event
Online and face2face attendees interacting with one another utilizing one or more virtual components

The Big Picture
Why consider livestreaming & hybrid events

Consider the “Long Tail

The Birth Of Event Camp 2010

Un-Conventional Venues Create Excitement!

The Fun Factor!

It’s About Attendee Engagement

Blended UnConference Elements With Traditional Events
OpenSpace Concepts
Peer2Peer Collaboration
Fish Bowl Activity

Good Adult Learning Techniques for Content Delivery is Paramount to Effective Learning!

Learning Continues Outside the Meeting

Using Social Media To Enhance Before, During & After Meeting Experience

Online eCommerce & Registration

The Conference eCommunity

Blogs & Social Media Marketing

Back Channel Conversation

Twitter Monitor and theTwitter Stream

Technology & Logistics To Consider When Staging A Hybrid Event

Venue with Free WiFi

Venue with Adequate Bandwidth & Internet Connection

Ceiling Height, Chandeliers & Lighting

Production Crew &Cameras OperatedBy PeopleProper Interface Hardware for Digital to PC

Adequate Electric for AV equipment & attendees

Online Video Streaming Provider
The online provider compresses & digitizes the video for distribution

Questions to ask venues, equipment & service providers
How is the room set?
What's the ambient lighting like?
Will someone bebehind camera?

What's your internet access?
How fast is your internet? (512kb/min)
Do you have appropriate PC hardware interface?

What livestreaming online provider do you use?
Is your OP password protected ?
Does your OP integrate w/ social networks?

Strategies For Blending Virtual & Face2Face Attendee Experiences

Best Practices For Engaging Virtual & F2F Audiences
Don’t just pour the F2F experience into virtual platform
Call the virtual audience a remote audience
Ask your production crew forrecommendations on dress

Establish #hashtag. Marketearly and often.
Ask someone to follow the Twitter stream and monitor for questions

Break the “Fourth Wall”
Provide moments of intimacyfor remote audience
Have an appointed Twittermoderator

Have presenter stop every10-20 minutes & give F2Faudience an activity. Thenpresenter can talk toremote audience.
Show shots of F2Faudience

Preparing Your Speakers For Hybrid

Recap
Discussed how to use Social Media as tool to enhance attendee experience before, during and after meeting
Identified ways to manage technology to deliver a seamless Hybrid experience
Discussed strategies for increasing interaction between virtual & face2face attendees

Connect With Us
Michael McCurry - @MichaelMcCurry http://www.michaelmccurry.net/
Christina Coster - @MizCity
Jessica Levin - @sevendegreescom http://sevendegreescommunications.com/
Jeff Hurt – @JeffHurthttp://jeffhurtblog.com

Upcoming PCMA Events
Education Foundation DinnerMay26, 2010
Hilton WashingtonWashington, D.C.
Education Conference
June 13-16, 2010 Fairmont The Queen Elizabeth Montreal, Quebec
Online Learning Center
www.pcma.org/onlinelearningcenter

THANK YOU FOR JOINING US!

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Engaging Attendees Today: How to Combine Virtual and Face-to-Face Meetings

by Jeff Hurt on Mar 05, 2010

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