Meeting Point 2 is a computerised facility booking package which runs on standard Windows platforms.
Meeting Point 2 automates the task of booking and controlling meeting rooms, as well as covering all the related topics, such as catering orders for meetings, equipment such as Overhead Projectors, multiple bookings etc.
The following presentation outlines the simple interface which Meeting Point 2 uses to guide you through the booking process. For further information contact us on 0208 540 6997 or e-mail us at firstname.lastname@example.org .
Coloured bars show status of booking (confirmed, provisional etc)
Rooms are displayed across the left
Time is displayed across the top
Double click on a booking to amend or add details
Right click a booking to view summary details
Green and grey bars allow addition of set-up / clear-up time to a booking
The room plan is the main screen in Meeting Point 2. It shows at a glance which facilities are booked for a given day, allowing instant assessment of occupancy and availability.
Making a Booking Making a booking is a simple process. Once a booking time has been reserved, other users of the system will be unable to access it for their own bookings. In this way the possibility of double booking a facility is avoided. 1. Click on the required room and select a start and end time for the meeting. 2. Enter the details of the meeting: Organiser; Meeting Title; Department; any catering required etc. 3. Confirm the booking and note the unique booking reference number.
Catering Options are ordered from a predefined list
Delivery Times and quantities can be altered
Cross charging reports can help reference costs
Catering department can monitor bookings for catering direct from their screen
Meeting Point 2 allows you to add catering orders to a booking from a pre-defined menu list. Catering administrators can then run reports which print details of what is needed where and when, while Finance departments can cross-check catering invoices .
Meeting Point will present you with a list of options
Select one, and Meeting Point will reserve the time for you and take you straight to the booking screen
Meeting Point 2’s search facility allows you to search for available facilities across a defined time span.
Intranet Module Meeting Point 2’s newest function allows anyone with intranet access to view the availability of rooms or equipment before they ring facilities. 1. Determine whether you want to view room or equipment bookings. Select a date and site 2. Click the Display bookings button and the intranet page will show the user the availability of facilities on a given day.
Software installation procedures are fully automated and include SQL scripts to build the Meeting Point database structure for the appropriate DBMS. All procedures are documented in the User Manual.
Location of Files
The installation procedure initially places executables and libraries in a server home location from where they are downloaded to each client workstation by the utility provided. A maximum of 8MB of disk space is required on each workstation.
The cost of the package includes 90 days' telephone support. Thereafter, an annual support service is available at a cost of 15% of the total purchase price. The service covers ongoing telephone support as well as software upgrade releases, which are issued about twice a year.
Training can be arranged for groups of up to 5. Training on Meeting Point takes approximately one day.
We hope this presentation has given you an insight into the capabilities of Meeting Point 2.
To arrange a demonstration of Meeting Point 2 at your offices, and to discuss how an installation of Meeting Point 2 can help you administrate the room bookings in your building, call Ben Ferns now on 0208 540 6997.