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Performance at Work: Ways to Get the Right Things Done

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http://getmomentum.co/ ...

http://getmomentum.co/

A Professional Skills-Based Coaching Program Guaranteed to Teach You:

…the MINDSET to take charge of your Career Development …

…the SKILLS to work more effectively, efficiently and productively …

…the TOOL KIT to get things done easier, faster and better than ever before …

It is time to GET MOMENTUM.

You need great minds and other perspectives to bounce your ideas around.

This is especially true when it comes to advancing your career and making personal skills-based improvements. Whether you’re like other Momentum members and own your own business (or want to), are a senior manager, or are looking to make that next big promotion into a greater leadership role, having access to the right people—your own brain trust—will propel you forward.

If you do not have those people around supporting you, pushing you to be better, then success is harder than it needs to be. In fact, those who do NOT spend time around the right people may earn less, take fewer vacations and have less of what makes life so enjoyable. You can start to make things better right now by giving yourself the community of support, led by “one of America’s leading thought leaders,” to keep you inspired and on top of your game.

Nobody does this alone.

Not athletes. Not performers. Not CEO’s. It’s folly to think we can do it all ourselves, that we’ll get ourselves out of our own ruts, fuel our own motivation, find the valuable lessons that make us stand out in the conference room. If you don’t choose to join Get Momentum, then I urge you to find some coaching support or community of excellence that will keep you accountable. It’s essential.

Jason Womack designed Get Momentum to give you the best of personal one-to-one coaching and the group brain trust support of your Get Momentum professional network of people from all over the world. You’ll have personal guidance through email, phone calls and the online discussion forums. Each conversation is designed to help you elevate your own strategic and tactical expertise.

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  • 1. Co-Branding Logo Here © Copyright 2014 Mastering Workplace 
 Performance Presented by:
 Jason W. Womack, MEd, MA
 
 Jason@WomackCompany.com - email 
 (805) 798-1362 - mobile
  • 2. Co-Branding Logo Here © Copyright 2014 Mastering Workplace Performance a workshop based on the book: 
 Your Best Just Got Better
 Be More Organized Manage Priorities Help the Team
  • 3. © Copyright 2014 15 Ideal Days • What words come to mind when you think of an “Ideal Day”? >Who is around? What happens? Where do you go? What activity are you a part of? • What do people around you consider an Ideal Day? >Observe, Listen, Ask
  • 4. “An analyst can add a lot of value to a team if they can keep track of important info, such as about clients, or transactions, or news.”
  • 5. Email: Jason@WomackCompany.com ! Mobile: 805 - 798 - 1362 
 www.wmck.co/gs6august
  • 6. © Copyright 2014 16 Focusing on “Ideal Days” •NOT wishful thinking. >IS directed focus. •NOT impossible. >ARE already doing it.
  • 7. © Copyright 2014 17 “Be More Organized.”
  • 8. © Copyright 2014 19 “Manage Priorities.”
  • 9. © Copyright 2014 20 “Help the Team.”
  • 10. © Copyright 2014 21 How would Leadership define “Success” for your position 6 months from now? (February ’15)
  • 11. Analysts have a portfolio of tasks and deadlines… …and usually no one other person (other than the analyst themselves) knows ALL they are juggling.
  • 12. What is a good system or framework or set of ways in which analysts can keep track of deadlines, and work with their manager to prioritize all the different things they are being asked.
  • 13. Co-Branding Logo Here © Copyright 2014 Science
 of Performance Ziegarnik Effect Confirmation Bias Cognitive Dissonance
  • 14. Co-Branding Logo Here © Copyright 2014 Economics
 of Performance Pareto Principle Supply / Demand
  • 15. Co-Branding Logo Here © Copyright 2014 Common Sense
 of Performance Time Management
  • 16. Co-Branding Logo Here © Copyright 2014 Common Sense
 of Performance Time Management FOCUS
  • 17. © Copyright 2014 23 Please circle words/phrases 
 that would impact (positively OR negatively) your 
 “Ideal Days”
  • 18. © Copyright 2014 24 3
  • 19. Co-Branding Logo Here © Copyright 2014 Let’s assume you sleep/rest 7 hours a day ~ 7 hours X 4 = 28 ! Let’s assume you are “spontaneous” 2 hours a day ~ 2 hours X 4 = 8 ! You are now left with about 60 blocks of 15 minutes each day ! You’re AT your desk ### of those... ! 1. Are you as effective as possible with those? 2. Do you have enough time to get everything done? 3. !
  • 20. Co-Branding Logo Here © Copyright 2014 Let’s assume you sleep/rest 7 hours a day ~ 7 hours X 4 = 28 ! Let’s assume you are “spontaneous” 2 hours a day ~ 2 hours X 4 = 8 ! You now have 60 blocks of 15 minutes each day ! You’re AT your desk ### of those... ! 1. Are you as effective as possible with those? 2. Do you have enough time to get everything done? 3. What could you do with 2-4 extra 15-minute blocks every day? ! ! ! ! ! !
  • 21. © Copyright 2014 48 What will you do with 2-4 “freed up” blocks
 of 15 minutes each day? ____________________________
 
 ____________________________ 
 
 ____________________________ 
 ____________________________
  • 22. © Copyright 2014 25 There are 2 main ways to approach your work Maximize a multi-modal approach to work when it’s time to plan out what you do. • Nouns: Vision, Objective, Overview, End Result • Verbs: Tasks, Delegated Activities, Follow up
  • 23. © Copyright 2014 26 Pages 14-17
  • 24. © Copyright 2014 27 To: Jason@WomackCompany.com Subject: chapter 1 ! (I’ll send you a PDF of that chapter, with that section.)
  • 25. © Copyright 2014 27 Your current workload/workflow • Within 4-6 weeks: what will you need to be better at? > Research, Projects, Presentations, Conferences, Events • The next 9-12 months: what are you already planning for? > Nouns: Who, Where, When > Verbs: What, How
  • 26. © Copyright 2014 28 Please continue adding to page 5
  • 27. © Copyright 2014 29 The 4 Most Limited Resources
 (Discuss how they affect your productivity) Time Energy Focus Ecosystem
  • 28. © Copyright 2014
  • 29. © Copyright 2014 32 The Four Most Limited Resources
 Time Time Energy Focus Ecosystem • 96 x 15 minutes = 1 day • Work = 40+ (15-minute blocks) • Distractions = 100+ • Identify the maximum productive blocks • 1. • 2. • 3. • 4. • 5. • Etc
  • 30. © Copyright 2014
  • 31. © Copyright 2014 34 The Four Most Limited Resources
 Energy Time Energy Focus Ecosystem • Energy Management • Mental energy • Stamina • Power • Will to win • Physical energy • Rest • Fuel • Hydration !
  • 32. © Copyright 2014 35 The Four Most Limited Resources
 Focus Time Energy Focus Ecosystem • What can you hold your focus on? • What distracts you? • Where does time disappear? • What do you need to practice on? • Who do you know that does it well?
  • 33. © Copyright 2014 37 The Four Most Limited Resources
 Ecosystem (systems, tools, colleagues) Time Energy Focus Ecosystem • Over the past 72 hours… • Historically (through university) • Where do other people work?* 
 *working=doing their BEST work
  • 34. © Copyright 2014 39 Effective Email Management • Use smart EMAIL "Etiquette". • When you create a new email message, you can increase the POWER of that message by using all the fields to your greatest advantage.
  • 35. © Copyright 2014
  • 36. © Copyright 2014
  • 37. © Copyright 2014
  • 38. © Copyright 2014
  • 39. Co-Branding Logo Here © Copyright 2014 www.wmck.co/gs6august and…send an email To: Jason@WomackCompany.com cc: yourself Subject: email tips
  • 40. © Copyright 2014 38 Page 20
  • 41. Co-Branding Logo Here © Copyright 2014 http://wmck.co/gs6august
  • 42. © Copyright 2014 45 Practice Makes _______________ • Behavioral psychology has proven an action that has been repeated will become normalized. >When you wake up, what is the first thing you review? >On the commute, what do you do/review? >On your way to the office, where do you stop/go? >During the day… >On your way home from the office…
  • 43. © Copyright 2014 46 Two Inventories What takes up your time, energy and focus 
 by mid-morning most work days? ! ____________________________ ____________________________ ____________________________ ____________________________ ! What tools, systems, technology, gear do 
 you use during the work-day? ! ____________________________ ____________________________ ____________________________ ____________________________
  • 44. © Copyright 2014 47 Ch. 6
  • 45. © Copyright 2014 48 What will you do with 2-4 “freed up” blocks
 of 15 minutes each day? ____________________________
 
 ____________________________ 
 
 ____________________________ 
 ____________________________
  • 46. Co-Branding Logo Here © Copyright 2014 At My Best When… The most powerful self-management tool I know of.
  • 47. © Copyright 2014 51
  • 48. © Copyright 2014 52
  • 49. © Copyright 2014 53 “I am at my best when…” 1. __________________________________________ 2. __________________________________________ 3. __________________________________________ 4. __________________________________________ 5. __________________________________________ 6. __________________________________________ 7. __________________________________________ 8. __________________________________________
  • 50. © Copyright 2014 54
  • 51. © Copyright 2014 55
  • 52. Co-Branding Logo Here © Copyright 2014 For 7 ways to save time every day To: Jason@WomackCompany.com Subject: email tips
  • 53. © Copyright 2014 56 •Maximize
 make the best use of •Interruptions
 stop the continuous progress •Agenda
 a list of items to be discussed
  • 54. © Copyright 2014 57 Weekly Debrief / Weekly Decompress • Weekly Debrief (or weekly review) >Time to update the system, clean up, add to and reprioritize your “lists” (time management system) • Weekly Decompress >Time to learn from last week and forecast into next week.
  • 55. © Copyright 2014 58 The Weekly Decompression 1. Recent Accomplishments
 2. Clarify the Distractions
 3. Upcoming and Past Events
 4. Update "MITs", "Ideal Days" and "At My Best When…" Inventories

  • 56. © Copyright 2014 13
  • 57. Co-Branding Logo Here © Copyright 2014 Mastering Workplace 
 Performance Presented by:
 Jason W. Womack, MEd, MA
 
 Jason@WomackCompany.com - email 
 (805) 798-1362 - mobile