OPTIMIZING YOUR TIME     AND FOCUS               Presented by:            Jason W. Womack               805-798-1362      ...
Mastering Workplace Performance Optimizing Your Time and Focus                     presented by:Jason W. Womack, MEd, MA  ...
PRODUCTIVITY        MEANS...Please list THREE(3) words to describe“Productivity” onPage 1.
PRODUCTIVITY        MEANS...Please list THREE(3) words to describe“Productivity” onPage 1.
Time Management   The Myth ...
text        (805) 798-1362Jason@WomackCompany.com
WHAT DOES“Workflow” mean?
Page 9
Time Management    The Goal
Page 196
YOU’RE UP...Maximize your productivityBe, work and live at your bestAchieve greater and morerewarding results
Resources       SeeQuality         HearPrinciples      PracticePerformance     UtilizeProductivity    ImproveOpportunities...
WORD TO IDENTIFY A CLASS OF THINGSNOUN design vision process
WORD TO DESCRIBE   AN ACTION         VERB          action          task          delegate
1
1
2
2
3
3
Time 1
TIME9615-minute blocks - sleep - commute - meals - everything else
Time 1       2   Energy
ENERGY
THIS INCLUDES BOTH   mental AND physical energy
THE BRAINFunctions intellect memory comprehension
THE BODY     Composition      water      nutrients      bone
Time             1Focus   3          2   Energy
FOCUSthe center of interest or activityan act of concentrating interest oractivity on something
MultiTasking is     easy!
Just focus on thecolors…one at a time,and please say them      out loud.
XXXXX
XXXXX
XXXXX
XXXXX
XXXXX
XXXXX
MultiTasking is easy!   Just focus on thecolors…one at a time, please say them out          loud.
YELLOW
RED
BLUE
BLACK
GREEN
ORANGE
YELLOW
Time             1Focus   3          2   Energy             4        Ecosystem
ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment
How it works...•Ecosystem•Focus•Energy•Time
How it works...•Ecosystem•Focus•Energy•Time
How it works...•Ecosystem•Focus•Energy                 Please turn to Page 8•Time            and write things you         ...
OPTIMIZING YOUR TIME     AND FOCUS               Presented by:            Jason W. Womack               805-798-1362      ...
Please take out yourBlackBerry / iPhone ...
Open to a NEW email message
In the body of that message,type the word:   cant (just like that)Press the space bar...
What happened?
cant became can’t
o = (805) 640-6401m = (805) 798-1362u = 020 8144 7000olda = (600 word email abouthow to maximize the MicrosoftOutlook Dash...
Jason@WomackCompany.com
text        (805) 798-1362Jason@WomackCompany.com
Practice
Practice makes
Practice makes   habit.
Comfort doing the same thing    +Number of Repetitions 1   2       3       4
What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)
What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)
What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)
Could practicingsomethingnew build anew habit?
If it could,       what habits would         you practice?
Our Philosophy of Productivity  Be, work and live at your 100%                                 97
In order for you to “be, work, live”  at your  100%...
What will you need to have done...
What will you needto have done...how will you need to    have been...
8
I am at my best when ...                           page 7
JASON@WOMACKCOMPANY.COM
Set up your    Daily Dashboard...and review it several times         each day.       www.OutlookDashboard.com
Use signatures as templates to    answer frequently asked questions or provide the sameinformation to a different group   ...
Please think of one topic/question you know you typerepeatedly to anyone via e-           mail...
Please think of one topic/question you know you typerepeatedly to anyone via e-           mail...          Directions...  ...
Do you have asignature with just   your contact   information?
Do you have asignature with just   your contact   information?
This one “signature” is         1343 words long.      Enough to save me about_?__ minutes of typing/thinking time.
This one “signature” is         1343 words long.      Enough to save me about_?__ minutes of typing/thinking time.        ...
9
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
CONTROL + SHIFT + M =         A New E-mail Message(While you’re reviewing your calendar!)
For complete directions on    setting up your Outlook          Dashboard…Please visit:! www.OutlookDashboard.comWe’ll send...
10
12
126
Create (and maintain, andreview!) agendas for people you  meet or speak with regularly                                  126
127
Remember, all of these tips aremethod first, technology second...                                127
Remember, all of these tips aremethod first, technology second...  This one tip can save you between   10-50% of the time y...
RIGHT-CLICKHold and Drag toe-mail the agenda
14
Work to Manage               Answer the question:             When am I finished on this?                                  ...
Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes y...
15
Work to Do              Answer the question:             Where do I start on this?                                        ...
Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible    ...
Important / UrgentThe “Eisenhower Principle”
Important / Urgent The “Eisenhower Principle”  URGENT +    NOT URGENT + IMPORTANT     IMPORTANT  URGENT +    NOT URGENT +N...
EFFORT    PAYO F F
Preparation      Prevention Values Clarification       PlanningRelationship Building   True Recreation   Empowerment
Preparation      Prevention Values Clarification       PlanningRelationship Building   True Recreation   Empowerment
3 Kinds of Work We Have                          145
3 Kinds of Work We Have  Work we have to think about                                145
3 Kinds of Work We Have  Work we have to think about  Work to manage over time                                145
3 Kinds of Work We Have  Work we have to think about  Work to manage over time  Work to do sooner than later              ...
Our specialty...the “-ologies”What makes for a “productive” day?                                 147
Psychology:What happens when you’re thinking about working?                           148
149
Technology: Wasn’t “gear” supposed tomake life and work easier???                           150
151
Sociology:What happens when you sitdown with other people and  try to get things done?                             152
153
THANKYOU
MasteringWorkplace Performance                   presented by:       Jason W. Womack     Jason@WomackCompany.com
Optimizing Time and Focus
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  • Every company has their own “so that.” Whether it’s called a purpose, guiding principles, a mission statement or goals and objectives, each organization aligns its resources toward a common, pre-defined set of results. Looking toward where you want to be three months from now, what kinds of goals and objectives must you strive to work toward?\n
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  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
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  • Optimizing Time and Focus

    1. 1. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
    2. 2. Mastering Workplace Performance Optimizing Your Time and Focus presented by:Jason W. Womack, MEd, MA Jason@WomackCompany.com Mobile: 805-798-1362
    3. 3. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage 1.
    4. 4. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage 1.
    5. 5. Time Management The Myth ...
    6. 6. text (805) 798-1362Jason@WomackCompany.com
    7. 7. WHAT DOES“Workflow” mean?
    8. 8. Page 9
    9. 9. Time Management The Goal
    10. 10. Page 196
    11. 11. YOU’RE UP...Maximize your productivityBe, work and live at your bestAchieve greater and morerewarding results
    12. 12. Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach
    13. 13. WORD TO IDENTIFY A CLASS OF THINGSNOUN design vision process
    14. 14. WORD TO DESCRIBE AN ACTION VERB action task delegate
    15. 15. 1
    16. 16. 1
    17. 17. 2
    18. 18. 2
    19. 19. 3
    20. 20. 3
    21. 21. Time 1
    22. 22. TIME9615-minute blocks - sleep - commute - meals - everything else
    23. 23. Time 1 2 Energy
    24. 24. ENERGY
    25. 25. THIS INCLUDES BOTH mental AND physical energy
    26. 26. THE BRAINFunctions intellect memory comprehension
    27. 27. THE BODY Composition water nutrients bone
    28. 28. Time 1Focus 3 2 Energy
    29. 29. FOCUSthe center of interest or activityan act of concentrating interest oractivity on something
    30. 30. MultiTasking is easy!
    31. 31. Just focus on thecolors…one at a time,and please say them out loud.
    32. 32. XXXXX
    33. 33. XXXXX
    34. 34. XXXXX
    35. 35. XXXXX
    36. 36. XXXXX
    37. 37. XXXXX
    38. 38. MultiTasking is easy! Just focus on thecolors…one at a time, please say them out loud.
    39. 39. YELLOW
    40. 40. RED
    41. 41. BLUE
    42. 42. BLACK
    43. 43. GREEN
    44. 44. ORANGE
    45. 45. YELLOW
    46. 46. Time 1Focus 3 2 Energy 4 Ecosystem
    47. 47. ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment
    48. 48. How it works...•Ecosystem•Focus•Energy•Time
    49. 49. How it works...•Ecosystem•Focus•Energy•Time
    50. 50. How it works...•Ecosystem•Focus•Energy Please turn to Page 8•Time and write things you know need your time, energy or focus.
    51. 51. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
    52. 52. Please take out yourBlackBerry / iPhone ...
    53. 53. Open to a NEW email message
    54. 54. In the body of that message,type the word: cant (just like that)Press the space bar...
    55. 55. What happened?
    56. 56. cant became can’t
    57. 57. o = (805) 640-6401m = (805) 798-1362u = 020 8144 7000olda = (600 word email abouthow to maximize the MicrosoftOutlook Dashboard I writeabout)
    58. 58. Jason@WomackCompany.com
    59. 59. text (805) 798-1362Jason@WomackCompany.com
    60. 60. Practice
    61. 61. Practice makes
    62. 62. Practice makes habit.
    63. 63. Comfort doing the same thing +Number of Repetitions 1 2 3 4
    64. 64. What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)
    65. 65. What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)
    66. 66. What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)
    67. 67. Could practicingsomethingnew build anew habit?
    68. 68. If it could, what habits would you practice?
    69. 69. Our Philosophy of Productivity Be, work and live at your 100% 97
    70. 70. In order for you to “be, work, live” at your 100%...
    71. 71. What will you need to have done...
    72. 72. What will you needto have done...how will you need to have been...
    73. 73. 8
    74. 74. I am at my best when ... page 7
    75. 75. JASON@WOMACKCOMPANY.COM
    76. 76. Set up your Daily Dashboard...and review it several times each day. www.OutlookDashboard.com
    77. 77. Use signatures as templates to answer frequently asked questions or provide the sameinformation to a different group or person. Knowledge Base...
    78. 78. Please think of one topic/question you know you typerepeatedly to anyone via e- mail...
    79. 79. Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
    80. 80. Do you have asignature with just your contact information?
    81. 81. Do you have asignature with just your contact information?
    82. 82. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time.
    83. 83. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
    84. 84. 9
    85. 85. www.OutlookDashboard.com
    86. 86. www.OutlookDashboard.com
    87. 87. www.OutlookDashboard.com
    88. 88. www.OutlookDashboard.com
    89. 89. www.OutlookDashboard.com
    90. 90. www.OutlookDashboard.com
    91. 91. CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)
    92. 92. For complete directions on setting up your Outlook Dashboard…Please visit:! www.OutlookDashboard.comWe’ll send the 39-page eBook for free thisweek…E-mail to request your own copy!
    93. 93. 10
    94. 94. 12
    95. 95. 126
    96. 96. Create (and maintain, andreview!) agendas for people you meet or speak with regularly 126
    97. 97. 127
    98. 98. Remember, all of these tips aremethod first, technology second... 127
    99. 99. Remember, all of these tips aremethod first, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 127
    100. 100. RIGHT-CLICKHold and Drag toe-mail the agenda
    101. 101. 14
    102. 102. Work to Manage Answer the question: When am I finished on this? 134
    103. 103. Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes you are managing Answer the question: When am I finished on this? 134
    104. 104. 15
    105. 105. Work to Do Answer the question: Where do I start on this? 137
    106. 106. Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible Answer the question: Where do I start on this? 137
    107. 107. Important / UrgentThe “Eisenhower Principle”
    108. 108. Important / Urgent The “Eisenhower Principle” URGENT + NOT URGENT + IMPORTANT IMPORTANT URGENT + NOT URGENT +NOT IMPORTANT NOT IMPORTANT
    109. 109. EFFORT PAYO F F
    110. 110. Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
    111. 111. Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
    112. 112. 3 Kinds of Work We Have 145
    113. 113. 3 Kinds of Work We Have Work we have to think about 145
    114. 114. 3 Kinds of Work We Have Work we have to think about Work to manage over time 145
    115. 115. 3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 145
    116. 116. Our specialty...the “-ologies”What makes for a “productive” day? 147
    117. 117. Psychology:What happens when you’re thinking about working? 148
    118. 118. 149
    119. 119. Technology: Wasn’t “gear” supposed tomake life and work easier??? 150
    120. 120. 151
    121. 121. Sociology:What happens when you sitdown with other people and try to get things done? 152
    122. 122. 153
    123. 123. THANKYOU
    124. 124. MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com

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