Optimizing Time and Focus

OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com

Mastering Workplace Performance Optimizing Your Time and Focus presented by:Jason W. Womack, MEd, MA Jason@WomackCompany.com Mobile: 805-798-1362

PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage 1.

Time Management The Myth ...

text (805) 798-1362Jason@WomackCompany.com

WHAT DOES“Workflow” mean?

Time Management The Goal

YOU’RE UP...Maximize your productivityBe, work and live at your bestAchieve greater and morerewarding results

Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach

WORD TO IDENTIFY A CLASS OF THINGSNOUN design vision process

WORD TO DESCRIBE AN ACTION VERB action task delegate

Time 1

TIME9615-minute blocks - sleep - commute - meals - everything else

Time 1 2 Energy

ENERGY

THIS INCLUDES BOTH mental AND physical energy

THE BRAINFunctions intellect memory comprehension

THE BODY Composition water nutrients bone

Time 1Focus 3 2 Energy

FOCUSthe center of interest or activityan act of concentrating interest oractivity on something

MultiTasking is easy!

Just focus on thecolors…one at a time,and please say them out loud.

MultiTasking is easy! Just focus on thecolors…one at a time, please say them out loud.

YELLOW

ORANGE

YELLOW

Time 1Focus 3 2 Energy 4 Ecosystem

ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment

How it works...•Ecosystem•Focus•Energy•Time

How it works...•Ecosystem•Focus•Energy Please turn to Page 8•Time and write things you know need your time, energy or focus.

OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com

Please take out yourBlackBerry / iPhone ...

Open to a NEW email message

In the body of that message,type the word: cant (just like that)Press the space bar...

What happened?

cant became can’t

o = (805) 640-6401m = (805) 798-1362u = 020 8144 7000olda = (600 word email abouthow to maximize the MicrosoftOutlook Dashboard I writeabout)

Jason@WomackCompany.com

text (805) 798-1362Jason@WomackCompany.com

Practice

Practice makes

Practice makes habit.

Comfort doing the same thing +Number of Repetitions 1 2 3 4

What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)

What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)

What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)

Could practicingsomethingnew build anew habit?

If it could, what habits would you practice?

Our Philosophy of Productivity Be, work and live at your 100% 97

In order for you to “be, work, live” at your 100%...

What will you need to have done...

What will you needto have done...how will you need to have been...

I am at my best when ... page 7

JASON@WOMACKCOMPANY.COM

Set up your Daily Dashboard...and review it several times each day. www.OutlookDashboard.com

Use signatures as templates to answer frequently asked questions or provide the sameinformation to a different group or person. Knowledge Base...

Please think of one topic/question you know you typerepeatedly to anyone via e- mail...

Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the beneﬁts of... Where to ﬁnd the... etc...

Do you have asignature with just your contact information?

This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time.

This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!

www.OutlookDashboard.com

CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)

For complete directions on setting up your Outlook Dashboard…Please visit:! www.OutlookDashboard.comWe’ll send the 39-page eBook for free thisweek…E-mail to request your own copy!

Create (and maintain, andreview!) agendas for people you meet or speak with regularly 126

Remember, all of these tips aremethod ﬁrst, technology second... 127

Remember, all of these tips aremethod ﬁrst, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 127

RIGHT-CLICKHold and Drag toe-mail the agenda

Work to Manage Answer the question: When am I ﬁnished on this? 134

Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes you are managing Answer the question: When am I ﬁnished on this? 134

Work to Do Answer the question: Where do I start on this? 137

Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible Answer the question: Where do I start on this? 137

Important / UrgentThe “Eisenhower Principle”

Important / Urgent The “Eisenhower Principle” URGENT + NOT URGENT + IMPORTANT IMPORTANT URGENT + NOT URGENT +NOT IMPORTANT NOT IMPORTANT

EFFORT PAYO F F

Preparation Prevention Values Clariﬁcation PlanningRelationship Building True Recreation Empowerment

3 Kinds of Work We Have 145

3 Kinds of Work We Have Work we have to think about 145

3 Kinds of Work We Have Work we have to think about Work to manage over time 145

3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 145

Our specialty...the “-ologies”What makes for a “productive” day? 147

Psychology:What happens when you’re thinking about working? 148

Technology: Wasn’t “gear” supposed tomake life and work easier??? 150

Sociology:What happens when you sitdown with other people and try to get things done? 152

THANKYOU

MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com

Optimizing Time and Focus

by Jason Womack

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