MWP - New York and New Jersey

MasteringWorkplace Productivity presented by: Jason W. Womack Jason@WomackCompany.com

Psychologyof Performance

Psychologyof Performance Sociology of Productivity

Psychology of Performance Technology Sociologythat gets things done of Productivity

text(805) 798-1362 Jason@ WomackCompany. com

PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onthe FRONT page ofthe workbook...

Time Management The Goal

• productivity: the state or quality of producing something

• productivity: the state or quality of producing something• produce: cause (a particular result or situation) to happen or come into existence

• productivity: the state or quality of producing something• produce: cause (a particular result or situation) to happen or come into existence• happen: take place; occur

What does the word“better” mean to you?

WHAT DOES“Better” mean to you?

better comparative of good and well• of a more excellent oreffective type or quality• more appropriate,advantageous, or well advised

Please review page 4 of the workbook, and choose 3 words that relate to your focus on Time Management and Productivity1____________________ 2____________________ 3____________________

Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach

NOUN VERB design action vision taskprocess delegation

WORD TO IDENTIFY A CLASS OF THINGSNOUN design vision process

WORD TO DESCRIBE AN ACTION VERB action task delegate

4 Factors of Productivity and Excellence 6

TIME9615-minute blocks - sleep - commute - meals - everything else

THIS INCLUDES BOTH mental AND physical energy

THE BRAINFunctions intellect memory comprehension

THE BODY Composition water nutrients bone

FOCUSthe center of interest or activityan act of concentrating interest oractivity on something

ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment

How it works...•Ecosystem•Focus•Energy•Time

How it works...•Ecosystem•Focus Please turn to Page 7•Energy and write down just 10* things you’ve been thinking•Time about remembering since I’ve been talking. * return to this page later today, and add another 30!

How it works...• Ecosystem• Focus• Energy• Time

Please take out your BlackBerry

Open to a NEW email message

In the body of that message,type the word: cant (just like that)Press the space bar...

What happened?

cant became can’t

o = (805) 640-6401m = (805) 798-1362u = 020 8144 7000olda = (600 word email withideas to maximize theMicrosoft Outlook Dashboard Iwrite about)

Brain Storm

GO FOR 40 ...What’s Really Going On?(Work To Think About)

Focus on as much as possible...

Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.

Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.Simply write what you think about.

Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”

Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but you

Focus on as much as possible...Think about your work AND your areas of focus this week,this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but youGo for quantity...in 10 minutes, write as many as possible!

What stands out to you about thatexercise? 54

Practice

Practice makes

Practice makes habit.

Comfort doing the same thing +Number of Repetitions 1 2 3 4

What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)

What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)

What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)

Could practicingsomethingnew build anew habit?

If it could, what habits would you practice?

Our Philosophy of Productivity Be, work and live at your 100% 62

In order for you to “be, work, live” at your 100%...

What will you need to have done...

What will you needto have done...how will you need to have been...

8 on 9

I am at my best when ... page 7

Set up your Daily Dashboard...and look at it several times each day. Just updated: www.LotusNotesDashboard.com 69

E mail To DosCalendar 72

CONTROL + M = A New E-mail Message(While you’re reviewing your calendar!) 79

CONTROL + M = A New E-mail Message(While you’re reviewing your calendar!) 80

Paper Systems to set up a dashboard include:Legal padTime DesignDay RunnerDay TimerFranklin Planneretc 81

Digital Systems to set up a dashboard include:Lotus NotesPalm DesktopgMailMicrosoft OutlookMicrosoft Entourageetc 82

Please visit:www.LotusNotesDashboard.comFor more ideas on improving dailyproductivity using Lotus Notes 83

Maximize interruptions: maintain,and review, agendas for peopleyou meet or speak with regularly 86

Remember, all of these tips aremethod ﬁrst, technology second... 87

Remember, all of these tips aremethod ﬁrst, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 87

Agendas: A tool to maximize interruptions Names Upcoming topics of discussion Questions/Comments/Clariﬁcations/Requests (1-12 weeks out...)

Please write one person’s name... 89

Please write one person’s name... 90

Please write one person’s name... Now, ﬁll in the next three names...Then, capture at least 4 items to discuss the next time you see each person... 90

Use email TEMPLATES to answer frequently asked questions orprovide the same information to a different group or person. 95

Have you ever opened a“Word” document, or found an E-mail in your SentItems to forward a standard response or information you already had? 96

Please write just one topic/ question you know you typerepeatedly to anyone via e-mail... 97

Please write just one topic/ question you know you typerepeatedly to anyone via e-mail... Directions... Contact information... How to... What are the beneﬁts of... Where to ﬁnd the... etc... 97

Do you have a signature withjust your contact information? 98

This one “stationary” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. 99

This one “stationary” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes! 99

Move E-mails out of your inbox (Move them toTo Dos,or Calendar) 101

1. View the Daily Dashboard (paper or digital)2. Create Templates for frequent responses3. Use agendas4. Move E-mails out of the inbox 104

Amend E-mail subject lines (coming AND going...) 105

Control+EAllows you to EDIT the subject line... 107

On Tuesday, Sept. 9th, 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 109

What will this look like when I amdone? 110

Work to Manage Answer the question: When am I ﬁnished on this? 111

Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes you are managing Answer the question: When am I ﬁnished on this? 111

What do I need to do next? 112

Work to Do Answer the question: Where do I start on this? 113

Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible Answer the question: Where do I start on this? 113

3 Kinds of Work 114

3 Kinds of Work Work we have to think about 114

3 Kinds of Work Work we have to think about Work to do sooner than later 114

3 Kinds of Work Work we have to think about Work to do sooner than later Work to manage over time 114

Important / UrgentThe “Eisenhower Principle”

Important / Urgent The “Eisenhower Principle”NOT URGENT + URGENT + IMPORTANT IMPORTANTNOT URGENT + URGENT +NOT IMPORTANT NOT IMPORTANT

EFFORT PAYO F F

2 Questions to Ask About Work 120

2 Questions to Ask About Work**My deﬁnition of Work found at: www.WomackBlog.com 121

2 Questions to Ask About Work*What will this look like when I am done*My deﬁnition of Work found at: www.WomackBlog.com 121

2 Questions to Ask About Work*What will this look like when I am doneWhat do I need to do next to get started?*My deﬁnition of Work found at: www.WomackBlog.com 121

Our specialty...the “-ologies”What makes for a “productive” day? 122

Psychology:What happens when you’re thinking about working? 123

Technology: Wasn’t “gear” supposed tomake life and work easier??? 125

Sociology:What happens when you sitdown with other people and try to get things done? 127

Physiology:How can our bodies keep up with the pace and speed of our areas of focus/interest? 129

THANKYOU

MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com

Join the Mastering Workplace PerformanceCertiﬁcation program Email today for your information packet, available Winter 2012... jason@womackcompany.com

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