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Mid-Town, NYC seminar on 10 August 2011

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  • Every company has their own “so that.” Whether it’s called a purpose, guiding principles, a mission statement or goals and objectives, each organization aligns its resources toward a common, pre-defined set of results. Looking toward where you want to be three months from now, what kinds of goals and objectives must you strive to work toward?\n
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  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \n

Transcript

  • 1. Jason W. Womackwww.WomackCompany.com US: 805-640-6401 UK: 020 8144 7000
  • 2. MasteringWorkplace Performance presented by: Jason W. Womack 805-798-1362
  • 3. 15% The Principles of Productivity: How to combine personal workingstyles with company culture for success20% Setting the Stage for a More Productive Day: Knowing what youneed and how to plan for more productive days15% Engaging Others in Upleveling their Productivity: Managingmeetings, expectations and results30% Effective Time Management Techniques: 5 tools and techniquesto use to get more done, faster, with less effort15% Assessing Progress and Enhancing Structure: Tracking resourcemanagement for measurable results5% Building an Accountability Program: Identify a workplaceperformance goal and plan for implementation
  • 4. I What are practices ofD someone you can count on?eA
  • 5. What are practices Iof someone you need to micromanage? D e A
  • 6. 4 Limited Resources We Manage Every Day
  • 7. 4 Limited Resources We Manage Every Day•Time
  • 8. 4 Limited Resources We Manage Every Day•Time•Energy
  • 9. 4 Limited Resources We Manage Every Day•Time•Energy•Focus
  • 10. 4 Limited Resources We Manage Every Day•Time•Energy•Focus•Tools/Systems
  • 11. How it works...•Tools/Systems•Focus•Energy•Time
  • 12. Please collect as many questionsas possible. I will address them alleither during the presentation orvia our blog after our seminar...Email questions to:Jason@WomackCompany.comtext to: 805-798-1362
  • 13. Maximize your focus &facilitate your workflow.Please open to Page 3 of the workbook,and read the introduction to our seminar. 15
  • 14. the more I know abouthow I work, the morewe can be effective ...a “working
  • 15. Please underline 3 words that relate to your professional focus on managing time productively.
  • 16. Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach
  • 17. NOUN VERB design action vision taskprocess delegation
  • 18. NOUN VERB design action vision taskprocess delegation
  • 19. Please Open to Page # 4 22
  • 20. Please Open to Page # 5 23
  • 21. Productivity is...“To do my job, to the best of myability, I need time to ___________” 24
  • 22. 25
  • 23. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD.e.A. 25
  • 24. 26
  • 25. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee.A. 26
  • 26. 27
  • 27. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee. experimentA. 27
  • 28. 28
  • 29. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee. experimentA. Assess 28
  • 30. 29
  • 31. What’s the 4th question whenyou’re discussing leadership,personal development andcareer enhancement? 29
  • 32. 30
  • 33. “The” questions...1. Where are you... 30
  • 34. 31
  • 35. “The” questions...1. Where are you...2. Where do you... 31
  • 36. 32
  • 37. “The” questions...1. Where are you...2. Where do you...3. What do you... 32
  • 38. 33
  • 39. “The” questions...1. Where are you...2. Where do you...3. What do you...4. ___________________ 33
  • 40. Please Open to Page # 6 34
  • 41. Focus on as much as possible...
  • 42. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.
  • 43. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.
  • 44. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.
  • 45. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.
  • 46. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”
  • 47. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”
  • 48. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but you
  • 49. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but you
  • 50. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but youGo for quantity...in 10 minutes, write 50+ items!
  • 51. Fill in each blank line with something that you can bring to mind...
  • 52. 37
  • 53. What stands out to you about thatexercise? 37
  • 54. Please Open to Page # 7 38
  • 55. Practic
  • 56. Practic makes
  • 57. Practic makes habit
  • 58. Comfort doing the same thing +Number of Repetitions 1 2 3 4
  • 59. What do you spend Time,Energy and Focus doingby 10am each day?(Start with the obvious/easy ones!)
  • 60. What tools/systems couldyou use to get your workdone during the work-day?(Start with the obvious/easy ones!)
  • 61. What could you do “about”once a month to rejuvenate,revitalize & reengage?
  • 62. What can you DELETE?
  • 63. What can you DELEGATE?
  • 64. What Tools/Systems/Gear can you: Use more?
  • 65. What Tools/Systems/Gear can you: Combine?
  • 66. What Tools/Systems/Gear can you: Use less?
  • 67. Could practicingsomethingnew build anew habit?
  • 68. Our Philosophy of Productivity Be, work and live at your 100% 51
  • 69. In order for you to “be, work, live” at your 100%...
  • 70. What will you needto have done...how will you need to have been...
  • 71. 8
  • 72. I am at my best when ... page 7
  • 73. 3 Kinds of Work We Have 57
  • 74. 3 Kinds of Work We Have Work we have to think about 57
  • 75. 3 Kinds of Work We Have Work we have to think about Work to manage over time 57
  • 76. 3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 57
  • 77. 59
  • 78. #1: Set up your Daily Dashboard...and look at it several times each day. www.OutlookDashboard.com 59
  • 79. Set up your Daily Dashboard...and review it several times each day. www.OutlookDashboard.com
  • 80. Use signatures as templates to answer frequently asked questions or provide the sameinformation to a different group or person. Knowledge Base...
  • 81. Please think of one topic/question you know you typerepeatedly to anyone via e- mail...
  • 82. Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
  • 83. Do you have asignature with just your contact information?
  • 84. Do you have asignature with just your contact information?
  • 85. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time.
  • 86. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
  • 87. Paper Systems to set up adashboard include:Legal padTime DesignDay RunnerDay TimerFranklin Planneretc
  • 88. CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)
  • 89. For complete directions on setting up your Outlook Dashboard…Please visit: www.OutlookDashboard.comWeʼll send the 39-page eBook for free thisweek…E-mail to request your own copy!
  • 90. 73
  • 91. Create (and maintain, andreview!) agendas for people you meet or speak with regularly 73
  • 92. 74
  • 93. Remember, all of these tips aremethod first, technology second... 74
  • 94. Remember, all of these tips aremethod first, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 74
  • 95. RIGHT-CLICKHold and Drag toe-mail the agenda
  • 96. 79
  • 97. Get your E-mails out of your inbox (Move them around tothe taskpad, calendar, address book or notes...) 79
  • 98. 80
  • 99. 80
  • 100. 81
  • 101. 81
  • 102. 81
  • 103. On Tuesday, 9/9/08 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 82
  • 104. On Tuesday, 9/9/08 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 82
  • 105. On Tuesday, 9/9/08 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 82
  • 106. On Tuesday, 9/9/08 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 82
  • 107. On Tuesday, 9/9/08 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 82
  • 108. On Tuesday, 9/9/08 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 82
  • 109. Bonus Tip...If you can:Dual Monitor Working Dashboard 83
  • 110. Bonus Tip...If you can:Dual Monitor Working Dashboard 84
  • 111. Pages 6, 17, 18What will this look like when I amdone? Please read over the text on page 17... 85
  • 112. Work to Manage Answer the question: When am I finished on this? 86
  • 113. Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes you are managing Answer the question: When am I finished on this? 86
  • 114. Pages 6, 19, 20What do I need to do next? Please read over the text on page 19... 87
  • 115. Work to Do Answer the question: Where do I start on this? 88
  • 116. Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible Answer the question: Where do I start on this? 88
  • 117. 89
  • 118. Our specialty...the “-ologies”What makes for a “productive” day? 91
  • 119. Psychology:What happens when you’re thinking about working? 92
  • 120. 93
  • 121. Technology: Wasn’t “gear” supposed tomake life and work easier??? 94
  • 122. 95
  • 123. Sociology:What happens when you sitdown with other people and try to get things done? 96
  • 124. 97
  • 125. Physiology:How can our bodies keep up with the pace and speed ofour areas of focus/interest? 98
  • 126. 99
  • 127. Join the Mastering Workplace PerformanceCertification program Email today for your information packet, available Winter 2011... jason@womackcompany.com