0
OPTIMIZING YOUR TIME     AND FOCUS               Presented by:            Jason W. Womack               805-798-1362      ...
To visit while you are waiting...www.SurveyMonkey.com/s/ybb01        it will take less than a minute ...                  ...
PRODUCTIVITY        MEANS...Please list THREE(3) words to describe“Productivity” onPage 1.
PRODUCTIVITY        MEANS...Please list THREE(3) words to describe“Productivity” onPage 1.
Time Management   The Myth ...
WHAT DOES“Better” mean?
WHAT DOES“Better” mean to you?
Time Management    The Goal
YOU’RE UP...Maximize your productivityBe, work and live at your bestAchieve greater and morerewarding results
Resources       SeeQuality         HearPrinciples      PracticePerformance     UtilizeProductivity    ImproveOpportunities...
WORD TO IDENTIFY A CLASS OF THINGSNOUN design vision process
WORD TO DESCRIBE   AN ACTION         VERB          action          task          delegate
Time 1
Time 1       2   Energy
Time             1Focus   3          2   Energy
Time             1Focus   3          2   Energy             4        Ecosystem
TIME9615-minute blocks - sleep - commute - meals - everything else
ENERGY
THIS INCLUDES BOTH   mental AND physical energy
THE BRAINFunctions intellect memory comprehension
THE BODY     Composition      water      nutrients      bone
FOCUSthe center of interest or activityan act of concentrating interest oractivity on something
ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment
How it works...•Ecosystem•Focus•Energy•Time
How it works...•Ecosystem•Focus•Energy•Time
How it works...•Ecosystem•Focus•Energy                 Please turn to Page 6•Time            and write things you         ...
How it works...• Ecosystem• Focus• Energy• Time
How it works...•Ecosystem•Focus•Energy•Time    “IF” this is is interesting to you, turn to            page 7, and please w...
OPTIMIZING YOUR TIME     AND FOCUS               Presented by:            Jason W. Womack               805-798-1362      ...
Please take out yourBlackBerry / iPhone ...
Open to a NEW email message
In the body of that message,type the word:   cant (just like that)Press the space bar...
What happened?
cant became can’t
o = (805) 640-6401m = (805) 798-1362u = 020 8144 7000olda = (600 word email abouthow to maximize the MicrosoftOutlook Dash...
Jason@WomackCompany.com
PAGE 6
GO FOR 40 ...What’s Really Going On?(Work To Think About)
text        (805) 798-1362Jason@WomackCompany.com
Practice
Practice makes
Practice makes   habit.
Comfort doing the same thing    +Number of Repetitions 1   2       3       4
What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)
What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)
What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)
Could practicingsomethingnew build anew habit?
If it could,       what habits would         you practice?
Our Philosophy of Productivity  Be, work and live at your 100%                                 77
In order for you to “be, work, live”  at your  100%...
What will you need to have done...
What will you needto have done...how will you need to    have been...
8
I am at my best when ...                           page 7
JASON@WOMACKCOMPANY.COM
Set up your    Daily Dashboard...and review it several times         each day.       www.OutlookDashboard.com
Use signatures as templates to    answer frequently asked questions or provide the sameinformation to a different group   ...
Please think of one topic/question you know you typerepeatedly to anyone via e-           mail...
Please think of one topic/question you know you typerepeatedly to anyone via e-           mail...          Directions...  ...
Do you have asignature with just   your contact   information?
Do you have asignature with just   your contact   information?
This one “signature” is         1343 words long.      Enough to save me about_?__ minutes of typing/thinking time.
This one “signature” is         1343 words long.      Enough to save me about_?__ minutes of typing/thinking time.        ...
9
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
CONTROL + SHIFT + M =         A New E-mail Message(While you’re reviewing your calendar!)
For complete directions on    setting up your Outlook          Dashboard…Please visit:! www.OutlookDashboard.comWe’ll send...
10
Productivity is...                     106
107
Productivity:“Doing what I said I would do, inthe time that I promised.”                                    107
108
Productivity:“Doing what I said I would do, inthe time that I promised.”I.D.e.A.                                    108
109
Productivity:“Doing what I said I would do, inthe time that I promised.”I.     IdentifyD.e.A.                             ...
110
Productivity:“Doing what I said I would do, inthe time that I promised.”I.     IdentifyD.     Definee.A.                   ...
111
Productivity:“Doing what I said I would do, inthe time that I promised.”I.     IdentifyD.     Definee.     experimentA.    ...
112
Productivity:“Doing what I said I would do, inthe time that I promised.”I.     IdentifyD.     Definee.     experimentA.    ...
12
114
Create (and maintain, andreview!) agendas for people you  meet or speak with regularly                                  114
115
Remember, all of these tips aremethod first, technology second...                                115
Remember, all of these tips aremethod first, technology second...  This one tip can save you between   10-50% of the time y...
RIGHT-CLICKHold and Drag toe-mail the agenda
14
Work to Manage               Answer the question:             When am I finished on this?                                  ...
Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes y...
15
Work to Do              Answer the question:             Where do I start on this?                                        ...
Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible    ...
Important / UrgentThe “Eisenhower Principle”
Important / Urgent The “Eisenhower Principle”  URGENT +    NOT URGENT + IMPORTANT     IMPORTANT  URGENT +    NOT URGENT +N...
EFFORT    PAYO F F
Preparation      Prevention Values Clarification       PlanningRelationship Building   True Recreation   Empowerment
Preparation      Prevention Values Clarification       PlanningRelationship Building   True Recreation   Empowerment
3 Kinds of Work We Have                          133
3 Kinds of Work We Have  Work we have to think about                                133
3 Kinds of Work We Have  Work we have to think about  Work to manage over time                                133
3 Kinds of Work We Have  Work we have to think about  Work to manage over time  Work to do sooner than later              ...
Our specialty...the “-ologies”What makes for a “productive” day?                                 135
Psychology:What happens when you’re thinking about working?                           136
137
Technology: Wasn’t “gear” supposed tomake life and work easier???                           138
139
Sociology:What happens when you sitdown with other people and  try to get things done?                             140
141
THANKYOU
MasteringWorkplace Performance                   presented by:       Jason W. Womack     Jason@WomackCompany.com
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
Mastering Workplace Performance - NYC
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Mastering Workplace Performance - NYC

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http://www.womackcompany.com/training-seminars/

Based on the principles in the book, Your Best Just Got Better: Work Smarter, Think Bigger, Make More,

Published in: Technology, Business
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  • Every company has their own “so that.” Whether it’s called a purpose, guiding principles, a mission statement or goals and objectives, each organization aligns its resources toward a common, pre-defined set of results. Looking toward where you want to be three months from now, what kinds of goals and objectives must you strive to work toward?\n
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  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
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  • Transcript of "Mastering Workplace Performance - NYC"

    1. 1. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
    2. 2. To visit while you are waiting...www.SurveyMonkey.com/s/ybb01 it will take less than a minute ... I promise!
    3. 3. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage 1.
    4. 4. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage 1.
    5. 5. Time Management The Myth ...
    6. 6. WHAT DOES“Better” mean?
    7. 7. WHAT DOES“Better” mean to you?
    8. 8. Time Management The Goal
    9. 9. YOU’RE UP...Maximize your productivityBe, work and live at your bestAchieve greater and morerewarding results
    10. 10. Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach
    11. 11. WORD TO IDENTIFY A CLASS OF THINGSNOUN design vision process
    12. 12. WORD TO DESCRIBE AN ACTION VERB action task delegate
    13. 13. Time 1
    14. 14. Time 1 2 Energy
    15. 15. Time 1Focus 3 2 Energy
    16. 16. Time 1Focus 3 2 Energy 4 Ecosystem
    17. 17. TIME9615-minute blocks - sleep - commute - meals - everything else
    18. 18. ENERGY
    19. 19. THIS INCLUDES BOTH mental AND physical energy
    20. 20. THE BRAINFunctions intellect memory comprehension
    21. 21. THE BODY Composition water nutrients bone
    22. 22. FOCUSthe center of interest or activityan act of concentrating interest oractivity on something
    23. 23. ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment
    24. 24. How it works...•Ecosystem•Focus•Energy•Time
    25. 25. How it works...•Ecosystem•Focus•Energy•Time
    26. 26. How it works...•Ecosystem•Focus•Energy Please turn to Page 6•Time and write things you know need your time, energy or focus.
    27. 27. How it works...• Ecosystem• Focus• Energy• Time
    28. 28. How it works...•Ecosystem•Focus•Energy•Time “IF” this is is interesting to you, turn to page 7, and please write: google alerts
    29. 29. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
    30. 30. Please take out yourBlackBerry / iPhone ...
    31. 31. Open to a NEW email message
    32. 32. In the body of that message,type the word: cant (just like that)Press the space bar...
    33. 33. What happened?
    34. 34. cant became can’t
    35. 35. o = (805) 640-6401m = (805) 798-1362u = 020 8144 7000olda = (600 word email abouthow to maximize the MicrosoftOutlook Dashboard I writeabout)
    36. 36. Jason@WomackCompany.com
    37. 37. PAGE 6
    38. 38. GO FOR 40 ...What’s Really Going On?(Work To Think About)
    39. 39. text (805) 798-1362Jason@WomackCompany.com
    40. 40. Practice
    41. 41. Practice makes
    42. 42. Practice makes habit.
    43. 43. Comfort doing the same thing +Number of Repetitions 1 2 3 4
    44. 44. What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)
    45. 45. What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)
    46. 46. What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)
    47. 47. Could practicingsomethingnew build anew habit?
    48. 48. If it could, what habits would you practice?
    49. 49. Our Philosophy of Productivity Be, work and live at your 100% 77
    50. 50. In order for you to “be, work, live” at your 100%...
    51. 51. What will you need to have done...
    52. 52. What will you needto have done...how will you need to have been...
    53. 53. 8
    54. 54. I am at my best when ... page 7
    55. 55. JASON@WOMACKCOMPANY.COM
    56. 56. Set up your Daily Dashboard...and review it several times each day. www.OutlookDashboard.com
    57. 57. Use signatures as templates to answer frequently asked questions or provide the sameinformation to a different group or person. Knowledge Base...
    58. 58. Please think of one topic/question you know you typerepeatedly to anyone via e- mail...
    59. 59. Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
    60. 60. Do you have asignature with just your contact information?
    61. 61. Do you have asignature with just your contact information?
    62. 62. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time.
    63. 63. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
    64. 64. 9
    65. 65. www.OutlookDashboard.com
    66. 66. www.OutlookDashboard.com
    67. 67. www.OutlookDashboard.com
    68. 68. www.OutlookDashboard.com
    69. 69. www.OutlookDashboard.com
    70. 70. www.OutlookDashboard.com
    71. 71. CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)
    72. 72. For complete directions on setting up your Outlook Dashboard…Please visit:! www.OutlookDashboard.comWe’ll send the 39-page eBook for free thisweek…E-mail to request your own copy!
    73. 73. 10
    74. 74. Productivity is... 106
    75. 75. 107
    76. 76. Productivity:“Doing what I said I would do, inthe time that I promised.” 107
    77. 77. 108
    78. 78. Productivity:“Doing what I said I would do, inthe time that I promised.”I.D.e.A. 108
    79. 79. 109
    80. 80. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD.e.A. 109
    81. 81. 110
    82. 82. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee.A. 110
    83. 83. 111
    84. 84. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee. experimentA. 111
    85. 85. 112
    86. 86. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee. experimentA. Assess 112
    87. 87. 12
    88. 88. 114
    89. 89. Create (and maintain, andreview!) agendas for people you meet or speak with regularly 114
    90. 90. 115
    91. 91. Remember, all of these tips aremethod first, technology second... 115
    92. 92. Remember, all of these tips aremethod first, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 115
    93. 93. RIGHT-CLICKHold and Drag toe-mail the agenda
    94. 94. 14
    95. 95. Work to Manage Answer the question: When am I finished on this? 122
    96. 96. Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes you are managing Answer the question: When am I finished on this? 122
    97. 97. 15
    98. 98. Work to Do Answer the question: Where do I start on this? 125
    99. 99. Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible Answer the question: Where do I start on this? 125
    100. 100. Important / UrgentThe “Eisenhower Principle”
    101. 101. Important / Urgent The “Eisenhower Principle” URGENT + NOT URGENT + IMPORTANT IMPORTANT URGENT + NOT URGENT +NOT IMPORTANT NOT IMPORTANT
    102. 102. EFFORT PAYO F F
    103. 103. Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
    104. 104. Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
    105. 105. 3 Kinds of Work We Have 133
    106. 106. 3 Kinds of Work We Have Work we have to think about 133
    107. 107. 3 Kinds of Work We Have Work we have to think about Work to manage over time 133
    108. 108. 3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 133
    109. 109. Our specialty...the “-ologies”What makes for a “productive” day? 135
    110. 110. Psychology:What happens when you’re thinking about working? 136
    111. 111. 137
    112. 112. Technology: Wasn’t “gear” supposed tomake life and work easier??? 138
    113. 113. 139
    114. 114. Sociology:What happens when you sitdown with other people and try to get things done? 140
    115. 115. 141
    116. 116. THANKYOU
    117. 117. MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com
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