Managing Work-Life Balance: Increasing Personal Productivity

MASTERING WORKPLACE PERFORMANCE

Our specialty...the “-ologies”What makes for a “productive” day? 2

Psychologyof Performance

Psychologyof Performance Sociology of Productivity

Psychology of Performance Technology Sociologythat gets things done of Productivity

Psychology:What happens when you’re thinking about working? 4

Sociology:What happens when you sitdown with other people and try to get things done? 6

Technology: Wasn’t “gear” supposed tomake life and work easier??? 8

MASTERING WORKPLACE PERFORMANCE8h30: Start the program10h00: Morning Break12h00: Lunch Break14h30: Afternoon Break16h30: Implementation time / Conclusion

3 AREAS OF FOCUSFOR TODAY’S PROGRAMMaximize your productivityBe, work and live at your bestAchieve greater and morerewarding results

Resources SeeWorkﬂow HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems GraspImprovement SynchronizeResults DesignSustainable LeadingVision ResultingRole Coach

NOUN VERB design action vision taskprocess delegation

NOUN VERB

Time Management The Myth ...

PRODUCTIVITY MEANS...Please write a briefdeﬁnition of whatthe word“Productivity”means to you.

4 Elements of aProductive Day: 33

Time Management The Goal

Time 1

TIME9615-minute blocks - sleep - commute - meals - everything else

Time 1 2 Energy

ENERGY

THIS INCLUDES BOTH mental AND physical energy

THE BRAINFunctions intellect memory comprehension

THE BODY Composition water nutrients bone

Time 1Focus 3 2 Energy

FOCUSthe center of interest or activityan act of concentrating interest oractivity on something

Time 1Focus 3 2 Energy 4 Ecosystem

ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment

How it works...•Ecosystem•Focus•Energy•Time

How it works...•Ecosystem•Focus•Energy Please turn to Page 6•Time and write things you know need your time, energy or focus.

PLEASE WRITE +40 ITEMSWhat’s Really Going On?(Work To Think About)

How it works...• Ecosystem• Focus• Energy• Time

How it works...•Ecosystem•Focus•Energy•Time “IF” this is is interesting to you, turn to page 6, and please add: google alerts

Please take out yourBlackBerry (iPhone)...

BlackBerry® inbox...press the space bar

BlackBerry® inbox...press the letter c

BlackBerry® inbox...press the letter r

Open to a NEW email message

In the body of that message,type the word: cant (just like that)Press the space bar...

What happened?

cant becomes can’t

op = (805) 640-6401mn = (805) 798-1362ln = 020 8144 7000ol = (600 word email abouthow to maximize the MicrosoftOutlook Dashboard I writeabout)

Jason@WomackCompany.com

Practice

Practice makes

Practice makes habit.

Comfort doing the same thing +Number of Repetitions 1 2 3 4

What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)

What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)

What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)

Could practicingsomethingnew build anew habit?

If it could, what habits would you practice?

Our Philosophy of Productivity Be, work and live at your 100% 100

In order for you to “be, work, live” at your 100%...

What will you need to have done...

What will you needto have done...how will you need to have been...

I am at my best when ... page 7

Set up your Daily Dashboard...and review it several times each day.www.womackcompany.com/odcs

Use signatures as templates to answer frequently asked questions or provide the sameinformation to a different group or person. Knowledge Base...

Please think of one topic/question you know you typerepeatedly to anyone via e- mail...

Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the beneﬁts of... Where to ﬁnd the... etc...

Do you have asignature with just your contact information?

This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time.

This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!

www.OutlookDashboard.com

CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)

For complete directions on setting up your Outlook Dashboard…Please visit:! www.OutlookDashboard.comOr, you can email me, and I’ll send you aneBook for free this week… Jason@WomackCompany.com

The cycle of completion 128

Create (and maintain, andreview!) agendas for people you meet or speak with regularly 130

Remember, all of these tips aremethod ﬁrst, technology second... 131

Remember, all of these tips aremethod ﬁrst, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 131

RIGHT-CLICKHold and Drag toe-mail the agenda

Important / UrgentThe “Eisenhower Principle”

Important / Urgent The “Eisenhower Principle” URGENT + NOT URGENT + IMPORTANT IMPORTANT URGENT + NOT URGENT +NOT IMPORTANT NOT IMPORTANT

Preparation Prevention Values Clariﬁcation PlanningRelationship Building True Recreation Empowerment

EFFORT PAYO F F

3 Kinds of Work We Have 144

3 Kinds of Work We Have Work we have to think about 144

3 Kinds of Work We Have Work we have to think about Work to manage over time 144

3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 144

Work to Manage Answer the question: When am I ﬁnished on this? 147

Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes you are managing Answer the question: When am I ﬁnished on this? 147

Work to Do Answer the question: Where do I start on this? 150

Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible Answer the question: Where do I start on this? 150

Our specialty...the “-ologies”What makes for a “productive” day? 152

Psychology:What happens when you’re thinking about working? 153

Technology: Wasn’t “gear” supposed tomake life and work easier??? 155

Sociology:What happens when you sitdown with other people and try to get things done? 157

THANKYOU

MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com

Managing Work-Life Balance: Increasing Personal Productivity

by Jason Womack on Jun 27, 2012

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