Institute of Management Studies - Optomizing Your Use of Tools and Time
 

Institute of Management Studies - Optomizing Your Use of Tools and Time

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http://www.womackcompany.com/pages/20mar12/ - That was from a seminar I did for the Institute for Management Studies.

http://www.womackcompany.com/pages/20mar12/ - That was from a seminar I did for the Institute for Management Studies.

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  • Every company has their own “so that.” Whether it’s called a purpose, guiding principles, a mission statement or goals and objectives, each organization aligns its resources toward a common, pre-defined set of results. Looking toward where you want to be three months from now, what kinds of goals and objectives must you strive to work toward?\n
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  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
  • \nWorkbook is two-fold – A workbook for today and A resource for later\n
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Institute of Management Studies - Optomizing Your Use of Tools and Time Institute of Management Studies - Optomizing Your Use of Tools and Time Presentation Transcript

  • OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
  • WELCOMEBefore you take ANY action tochange the way you work, call thisnumber for tips on getting started:(562) 319-4102enter: IMS-VIP CODE: 122
  • text (805) 798-1362@JasonWomack View slide
  • PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage One. View slide
  • PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity” onPage One.
  • WHAT DOES“Better” mean to you?
  • YOU’RE UP...Maximize your productivityBe, work and live at your bestAchieve greater and morerewarding results
  • Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach
  • WORD TO IDENTIFY A CLASS OF THINGSNOUN design vision process
  • WORD TO DESCRIBE AN ACTION VERB action task delegate
  • TIME9615-minute blocks - sleep - commute - meals - everything else
  • THIS INCLUDES BOTH mental AND physical energy
  • THE BRAINFunctions intellect memory comprehension
  • THE BODY Composition water nutrients bone
  • VISIT ON YOUR SMARTPHONE...Do you have a minute???www.surveymonkey.com/s/ybb01
  • FOCUSthe center of interest or activityan act of concentrating interest oractivity on something
  • ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment
  • How it works...•Ecosystem•Focus•Energy•Time
  • How it works...•Ecosystem•Focus•Energy•Time
  • How it works...•Ecosystem•Focus Please turn to Page 7•Energy and write down things you’ve been thinking•Time about remembering since I’ve been talking.
  • How it works...• Ecosystem• Focus• Energy• Time
  • •Ecosystem•Focus•Energy•Time
  • OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
  • Please take out yourBlackBerry, iPhone or Droid... 3
  • Open to a NEW email message 3
  • In the body of that message,type the word: cant (just like that)and then press the space bar... 3
  • What happened? 3
  • cant became can’t 3
  • o = (805) 640-6401m = (805) 798-1362u = 020 8144 7000olda = (600 word email withideas to maximize theMicrosoft Outlook Dashboard Iwrite about) 3
  • REMEMBER...Before you take ANY action tochange the way you work, call thisnumber for tips on getting started:(562) 319-4102enter: IMS-VIP CODE# 122
  • PAGE 7
  • GO FOR 40 ...What’s Really Going On?(Work To Think About)
  • text (805) 798-1362@JasonWomack
  • Practice
  • Practice makes
  • Practice makes habit.
  • Comfort doing the same thing +Number of Repetitions 1 2 3 4
  • REMEMBER...Before you take ANY action tochange the way you work, call thisnumber for tips on getting started:(562) 319-4102enter: IMS-VIP CODE# 122
  • What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)
  • What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)
  • What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)
  • Could practicingsomethingnew build anew habit?
  • Our Philosophy of Productivity Be, work and live at your 100% 61
  • In order for you to “be, work, live” at your 100%...
  • What will you need to have done...
  • What will you needto have done...how will you need to have been...
  • 8 on 9
  • I am at my best when ... page 7
  • WOMACKCOMPANY.COM/AMBW
  • Set up your Daily Dashboard...and review it several times each day. www.OutlookDashboard.com
  • Use signatures as templates to answer frequently asked questions or provide the sameinformation to a different group or person. Knowledge Base...
  • Please think of one topic/question you know you typerepeatedly to anyone via e- mail...
  • Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
  • Do you have asignature with just your contact information?
  • Do you have asignature with just your contact information?
  • This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time.
  • This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
  • www.OutlookDashboard.com
  • www.OutlookDashboard.com
  • www.OutlookDashboard.com
  • www.OutlookDashboard.com
  • www.OutlookDashboard.com
  • www.OutlookDashboard.com
  • CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)
  • For complete directions on setting up your Outlook Dashboard…Please visit:! www.OutlookDashboard.comWe’ll send the 39-page eBook for free thisweek…E-mail to request your own copy!
  • 86
  • Create (and maintain, andreview!) agendas for people you meet or speak with regularly 86
  • 87
  • Remember, all of these tips aremethod first, technology second... 87
  • Remember, all of these tips aremethod first, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 87
  • RIGHT-CLICKHold and Drag toe-mail the agenda
  • 16
  • Work to Manage Answer the question: When am I finished on this? 94
  • Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes you are managing Answer the question: When am I finished on this? 94
  • 17
  • Work to Do Answer the question: Where do I start on this? 97
  • Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible Answer the question: Where do I start on this? 97
  • Important / UrgentThe “Eisenhower Principle”
  • Important / Urgent The “Eisenhower Principle”NOT URGENT + URGENT + IMPORTANT IMPORTANTNOT URGENT + URGENT +NOT IMPORTANT NOT IMPORTANT
  • EFFORT PAYO F F
  • Prioritizing Community Building
  • Prioritizing Community Building
  • Prioritizing Community Building
  • Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
  • Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
  • 3 Kinds of Work We Have 106
  • 3 Kinds of Work We Have Work we have to think about 106
  • 3 Kinds of Work We Have Work we have to think about Work to manage over time 106
  • 3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 106
  • Our specialty...the “-ologies”What makes for a “productive” day? 108
  • Psychology:What happens when you’re thinking about working? 109
  • 110
  • Technology: Wasn’t “gear” supposed tomake life and work easier??? 111
  • 112
  • Sociology:What happens when you sitdown with other people and try to get things done? 113
  • 114
  • THANKYOU
  • MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com
  • Join the Mastering Workplace PerformanceCertification program Email today for your information packet, available Spring 2012... jason@womackcompany.com