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Institute for Management Studies - Your Best Just Got Better

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Here's the site that goes along with this slideshow! …

Here's the site that goes along with this slideshow!

http://www.womackcompany.com/ims2012

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  • 1. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
  • 2. WELCOMEBefore you take ANY action tochange the way you work, call thisnumber for tips on getting started:(562) 319-4102enter: IMS-VIP CODE: 122
  • 3. OPTIMIZING YOUR TIME AND FOCUS Jason W. Womack Jason@WomackCompany.com 805-798-1362
  • 4. MindsetTools Skills
  • 5. Our specialty...the “-ologies”What makes for a “productive” day? 8
  • 6. Psychology of Performance Technology Sociologythat gets things done of Productivity
  • 7. Psychology:What happens when you’re thinking about working? 10
  • 8. Sociology:What happens when you sitdown with other people and try to get things done? 12
  • 9. Technology: Wasn’t “gear” supposed tomake life and work easier??? 14
  • 10. 15
  • 11. Page 1
  • 12. PRODUCTIVITY MEANS...Please list THREE(3) words to describe“Productivity”
  • 13. Time Management The Myth ...
  • 14. Page 2
  • 15. Page 3
  • 16. WHAT DOES“Better” mean?
  • 17. Time Management The Goal
  • 18. Page 4
  • 19. YOU’RE UP...Maximize your productivityBe, work and live at your bestAchieve greater and morerewarding results
  • 20. Please review page 4 of the workbook, and choose 3 words that relate to your focus on Time Management and Productivity1____________________ 2____________________ 3____________________
  • 21. 3
  • 22. Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach
  • 23. WORD TO IDENTIFY A CLASS OF THINGSNOUN design vision process
  • 24. WORD TO DESCRIBE AN ACTION VERB action task delegate
  • 25. Page 6
  • 26. Time 1
  • 27. TIME9615-minute blocks - sleep - commute - meals - everything else
  • 28. www.e.ggtimer.com
  • 29. Time 1 2 Energy
  • 30. ENERGY
  • 31. THIS INCLUDES BOTH mental AND physical energy
  • 32. THE BRAINFunctions intellect memory comprehension
  • 33. THE BODY Composition water nutrients bone
  • 34. Time 1Focus 3 2 Energy
  • 35. Marcus Buckingham - speaking for Oprah’s Companyhttp://www.oprah.com/money/Marcus-Buckinghams- Career-Intervention
  • 36. FOCUSthe center of interest or activityan act of concentrating interest oractivity on something
  • 37. Time 1Focus 3 2 Energy 4 Ecosystem
  • 38. ECOSYSTEMEcosystem: a biological communityof interacting organisms and theirphysical environment
  • 39. How it works...•Ecosystem•Focus•Energy•Time
  • 40. How it works...•Ecosystem•Focus•Energy•Time
  • 41. How it works...•Ecosystem•Focus•Energy Please turn to Page 7•Time and write things you know need your time, energy or focus.
  • 42. Page 7
  • 43. PLEASE WRITE +40 ITEMSWhat’s Really Going On?(Work To Think About)
  • 44. Ric Elias, speaking at TED.com http://www.ted.com/talks/ric_elias.html
  • 45. How it works...• Ecosystem• Focus• Energy• Time
  • 46. How it works...•Ecosystem•Focus•Energy•Time “IF” this is is interesting to you, turn to page 7, and please write: google alerts
  • 47. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
  • 48. Psychology of Performance Technology Sociologythat gets things done of Productivity
  • 49. (805) 798-1362 Jason@WomackCompany.com
  • 50. ENJOY THE DAY !Before you take ANY action tochange the way you work, call thisnumber for tips on getting started:(562) 319-4102enter: IMS-VIP CODE: 122
  • 51. Please take out yourBlackBerry, Droid oriPhone...
  • 52. Open to a NEW email message
  • 53. In the body of thatmessage, type the word: cant (just like that)Press the space bar...
  • 54. What happened?
  • 55. cant becomes can’t
  • 56. o = (805) 640-6401m = (805) 798-1362u = 020 8144 7000olda = (600 word email abouthow to maximize the MicrosoftOutlook Dashboard I writeabout)
  • 57. Jason@WomackCompany.com
  • 58. MultiTasking is easy!
  • 59. or...is it???
  • 60. Just focus on thecolors…one at a time,and please say them out loud.
  • 61. XXXXXXXXXX
  • 62. XXXXXXXXXX
  • 63. XXXXXXXXXX
  • 64. XXXXXXXXXX
  • 65. XXXXXXXXXX
  • 66. XXXXXXXXXX
  • 67. MultiTasking is easy! Just focus on thecolors…one at a time, please say them out loud.
  • 68. RED
  • 69. BLUE
  • 70. YELLOW
  • 71. BLACK
  • 72. GREEN
  • 73. ORANGE
  • 74. MultiTasking is...
  • 75. text (805) 798-1362@JasonWomack
  • 76. Practice makes habit.
  • 77. Comfort doing the same thing +Number of Repetitions 1 2 3 4
  • 78. What takes up your time,energy and focus by mid-morning most work days?(Start with the obvious/easy ones!)
  • 79. What tools, systems,technology, gear do youuse during the work-day?(Start with the obvious/easy ones!)
  • 80. What do you do regularlyto re-invent and re-engagewith your life and work?(Start with the obvious/easy ones!)
  • 81. Could practicingsomethingnew build anew habit?
  • 82. If it could, what habits would you practice?
  • 83. Our Philosophy of Productivity Be, work and live at your 100% 123
  • 84. In order for you to “be, work, live” at your 100%...
  • 85. What will you need to have done...
  • 86. What will you needto have done...how will you need to have been...
  • 87. 8 on 9
  • 88. I am at my best when ... page 7
  • 89. JASON@WOMACKCOMPANY.COM
  • 90. Set up your Daily Dashboard...and review it several times each day. www.OutlookDashboard.com
  • 91. Use signatures as templates to answer frequently asked questions or provide the sameinformation to a different group or person. Knowledge Base...
  • 92. Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
  • 93. Do you have asignature with just your contact information?
  • 94. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
  • 95. www.OutlookDashboard.com
  • 96. 144
  • 97. 145
  • 98. CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)
  • 99. For complete directions on setting up your Outlook Dashboard…Please leave me your email address:Weʼll send the 39-page eBook for free thisweek…E-mail to request your own copy!
  • 100. 12
  • 101. Create (and maintain, andreview!) agendas for people you meet or speak with regularly 152
  • 102. Remember, all of these tips aremethod first, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 153
  • 103. RIGHT-CLICKHold and Drag toe-mail the agenda
  • 104. 16
  • 105. Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes you are managing Answer the question: When am I finished on this? 160
  • 106. 17
  • 107. Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible Answer the question: Where do I start on this? 163
  • 108. Important / UrgentThe “Eisenhower Principle”
  • 109. Important / Urgent The “Eisenhower Principle”NOT URGENT + URGENT + IMPORTANT IMPORTANTNOT URGENT + URGENT +NOT IMPORTANT NOT IMPORTANT
  • 110. EFFORT PAYO F F
  • 111. Preparation Prevention Values Clarification PlanningRelationship Building True Recreation Empowerment
  • 112. 3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 171
  • 113. Our specialty...the “-ologies”What makes for a “productive” day? 173
  • 114. Psychology:What happens when you’re thinking about working? 174
  • 115. 175
  • 116. Sociology:What happens when you sitdown with other people and try to get things done? 176
  • 117. 177
  • 118. Technology: Wasn’t “gear” supposed tomake life and work easier??? 178
  • 119. 179
  • 120. THANKYOU
  • 121. MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com
  • 122. Join the Mastering Workplace PerformanceCertification program Email today for your information packet, next session starts April 16th, 2012... jason@womackcompany.com

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