“Mastering Workplace   Performance”Enhanced Productivity & Performance Practices      A Workplace Performance Presentation...
15% The Principles of Productivity: How to combine personalworking styles with company culture for success20% Setting the ...
17 May 2011Seattle, WA
THANKYOU
TIME
T    What are qualities ofI       an effective      Time Manager?ME
TIME
What are practices   T of an ineffective Time Manager?       I                     M                     E
4 Limited Resources We   Manage Every Day
4 Limited Resources We   Manage Every Day •Time
4 Limited Resources We   Manage Every Day •Time •Energy
4 Limited Resources We   Manage Every Day •Time •Energy •Focus
4 Limited Resources We   Manage Every Day •Time •Energy •Focus •Tools/Systems
How it works...• Tools/Systems• Focus• Energy• Time
Please send as many questionsas possible. I will address them alleither during the presentation orvia our blog after our s...
805-798-1362For each andevery question Ireceive abouttoday’s seminar, Iloan $1 to anentrepreneur atwww.Kiva.org(record is ...
125 loans in 3 years
the more I know       abouthow I work, the morewe can be effective    ...a “working
3
Please underline 3 words   that relate to your  professional focus on     managing time      productively.
Resources       SeeQuality         HearPrinciples      PracticePerformance     UtilizeProductivity    ImproveOpportunities...
NOUN   VERB
NOUN      VERB design     action vision      taskprocess   delegation
NOUN      VERB design     action vision      taskprocess   delegation
Self Assessment
Significant aspects:     managing time      productivelyS= SkillsP=N=
Significant aspects:    managing time     productivelyS= SkillsP= PurposeN=
Significant aspects:    managing time     productivelyS= SkillsP= PurposeN= Network
Significant aspects:    managing time     productivelyS= SkillsP= PurposeN= Network
Where does yourfocus go, when you’refocused on one thing?
Focus
Focus changeseverything
Brain Storm
Focus on as much  as possible...
Focus on as much         as possible...Think about your work AND your areas of focus thisweek, this month, and for the res...
Focus on as much         as possible...Think about your work AND your areas of focus thisweek, this month, and for the res...
Focus on as much         as possible...Think about your work AND your areas of focus thisweek, this month, and for the res...
Focus on as much         as possible...Think about your work AND your areas of focus thisweek, this month, and for the res...
Focus on as much          as possible...Think about your work AND your areas of focus thisweek, this month, and for the re...
Focus on as much          as possible...Think about your work AND your areas of focus thisweek, this month, and for the re...
Focus on as much          as possible...Think about your work AND your areas of focus thisweek, this month, and for the re...
Focus on as much          as possible...Think about your work AND your areas of focus thisweek, this month, and for the re...
Focus on as much          as possible...Think about your work AND your areas of focus thisweek, this month, and for the re...
Fill in each blank line with something      that you can bring to mind...
Fill in each blank line with something      that you can bring to mind...Please write down at least 50 items.Big...Small.....
Practic
Practic  makes
Practic  makes     habit
Comfort doing the same thing     +Number of Repetitions 1   2     3        4
What do you spend Time,Energy and Focus doingby 10am each day?(Start with the obvious/easy ones!)
What can you DELETE?
What can you DELEGATE?
What tools/systems couldyou use to get your workdone during the work-day?(Start with the obvious/easy ones!)
What Tools/Systems/Gear can you:        Use more?
What Tools/Systems/Gear can you:         Combine?
What Tools/Systems/Gear can you:         Use less?
What do you do “about”once a month torejuvenate, revitalize &reengage?
Could practicingsomethingnew build anew habit?
If it could,      what habits would        you practice?
In order for you to “be, work, live”  at your  100%...
What will you need to have done...
What will you needto have done...how  will you need to   have been...?
8
I am at my best when ...                           page 7
AtMyBest1@mykeepsy.co         m
Set up your    Daily Dashboard...and review it several times        each day.
Set up your    Daily Dashboard...and review it several times        each day.       www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
www.OutlookDashboard.com
Paper Systems to set up adashboard include:Legal padTime DesignDay RunnerDay TimerFranklin Planneretc
CONTROL + SHIFT + M =         A New E-mail Message(While you’re reviewing your calendar!)
For complete directions on   setting up your Outlook         Dashboard…Please visit: www.OutlookDashboard.comWeʼll send th...
Create (and maintain, andreview!) agendas for people  you meet or speak with         regularly
Remember, all of these tips are  method first, technology        second...
Remember, all of these tips are  method first, technology        second... This one tip can save you between  10-50% of the...
Agendas: A tool to maximize interruptions      Names                 Upcoming topics of discussion              Questions/...
RIGHT-CLICKHold and Drag      to e-mail the   agenda
TimeEnergyFocus
Time     Energy     FocusSystems and Tools
page 14
Use signatures as templates to   answer frequently askedquestions or provide the same  information to a different       gr...
Please think of one topic/question you know you typerepeatedly to anyone via e-           mail...
Please think of one topic/question you know you typerepeatedly to anyone via e-           mail...          Directions...  ...
Do you have a signature withjust your contact  information?
Do you have a signature withjust your contact  information?
This one “signature” is         1343 words long.      Enough to save me about_?__ minutes of typing/thinking time.
This one “signature” is         1343 words long.      Enough to save me about_?__ minutes of typing/thinking time.        ...
important Important                   urgent not urgentnot important   not important not urgent         urgent
+ Preparation+ Prevention+ Values clarification+ Planning+ Relationships+ Recreation
There are THREE kinds of         work...
The work you have to “do”      (To Do lists)
Pages 17-18
Questions to ask:What is the First Next Step?Where would I start on this?How would I get started?Who can I talk to to begi...
The Outcomes You’re      Managing (Project Inventory)
Pages 19-20
Questions to ask:What will this look like when I am done?What is the final outcome of this?What will be true when I am finis...
Debrief:   The Week,   Significant    Projects,Important Events
Now, bring to mind a BIG project you’re               about to start...Fill in each line with one thing related to        ...
THANKYOU
Join the 5-weekMastering WorkplacePerformance Online     program Email today for your information packet,        next sess...
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  • Every company has their own “so that.” Whether it’s called a purpose, guiding principles, a mission statement or goals and objectives, each organization aligns its resources toward a common, pre-defined set of results. Looking toward where you want to be three months from now, what kinds of goals and objectives must you strive to work toward?\n
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  • Ims seattle

    1. 1. “Mastering Workplace Performance”Enhanced Productivity & Performance Practices A Workplace Performance Presentation by Jason W. Womack, MEd, MA
    2. 2. 15% The Principles of Productivity: How to combine personalworking styles with company culture for success20% Setting the Stage for a More Productive Day: Knowing whatyou need and how to plan for more productive days15% Engaging Others in Upleveling their Productivity: Managingmeetings, expectations and results30% Effective Time Management Techniques: 5 tools andtechniques to use to get more done, faster, with less effort15% Assessing Progress and Enhancing Structure: Trackingresource management for measurable results5% Building an Accountability Program: Identify a workplaceperformance goal and plan for implementation
    3. 3. 17 May 2011Seattle, WA
    4. 4. THANKYOU
    5. 5. TIME
    6. 6. T What are qualities ofI an effective Time Manager?ME
    7. 7. TIME
    8. 8. What are practices T of an ineffective Time Manager? I M E
    9. 9. 4 Limited Resources We Manage Every Day
    10. 10. 4 Limited Resources We Manage Every Day •Time
    11. 11. 4 Limited Resources We Manage Every Day •Time •Energy
    12. 12. 4 Limited Resources We Manage Every Day •Time •Energy •Focus
    13. 13. 4 Limited Resources We Manage Every Day •Time •Energy •Focus •Tools/Systems
    14. 14. How it works...• Tools/Systems• Focus• Energy• Time
    15. 15. Please send as many questionsas possible. I will address them alleither during the presentation orvia our blog after our seminar...Email questions to:Jason@WomackCompany.comtext to: 805-798-1362
    16. 16. 805-798-1362For each andevery question Ireceive abouttoday’s seminar, Iloan $1 to anentrepreneur atwww.Kiva.org(record is $37.00!)
    17. 17. 125 loans in 3 years
    18. 18. the more I know abouthow I work, the morewe can be effective ...a “working
    19. 19. 3
    20. 20. Please underline 3 words that relate to your professional focus on managing time productively.
    21. 21. Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach
    22. 22. NOUN VERB
    23. 23. NOUN VERB design action vision taskprocess delegation
    24. 24. NOUN VERB design action vision taskprocess delegation
    25. 25. Self Assessment
    26. 26. Significant aspects: managing time productivelyS= SkillsP=N=
    27. 27. Significant aspects: managing time productivelyS= SkillsP= PurposeN=
    28. 28. Significant aspects: managing time productivelyS= SkillsP= PurposeN= Network
    29. 29. Significant aspects: managing time productivelyS= SkillsP= PurposeN= Network
    30. 30. Where does yourfocus go, when you’refocused on one thing?
    31. 31. Focus
    32. 32. Focus changeseverything
    33. 33. Brain Storm
    34. 34. Focus on as much as possible...
    35. 35. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.
    36. 36. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.
    37. 37. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.
    38. 38. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.
    39. 39. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”
    40. 40. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”
    41. 41. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but you
    42. 42. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but you
    43. 43. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but youGo for quantity...in 7 minutes, write 50+ items!
    44. 44. Fill in each blank line with something that you can bring to mind...
    45. 45. Fill in each blank line with something that you can bring to mind...Please write down at least 50 items.Big...Small...Work...Life...Projects...Tasks...
    46. 46. Practic
    47. 47. Practic makes
    48. 48. Practic makes habit
    49. 49. Comfort doing the same thing +Number of Repetitions 1 2 3 4
    50. 50. What do you spend Time,Energy and Focus doingby 10am each day?(Start with the obvious/easy ones!)
    51. 51. What can you DELETE?
    52. 52. What can you DELEGATE?
    53. 53. What tools/systems couldyou use to get your workdone during the work-day?(Start with the obvious/easy ones!)
    54. 54. What Tools/Systems/Gear can you: Use more?
    55. 55. What Tools/Systems/Gear can you: Combine?
    56. 56. What Tools/Systems/Gear can you: Use less?
    57. 57. What do you do “about”once a month torejuvenate, revitalize &reengage?
    58. 58. Could practicingsomethingnew build anew habit?
    59. 59. If it could, what habits would you practice?
    60. 60. In order for you to “be, work, live” at your 100%...
    61. 61. What will you need to have done...
    62. 62. What will you needto have done...how will you need to have been...?
    63. 63. 8
    64. 64. I am at my best when ... page 7
    65. 65. AtMyBest1@mykeepsy.co m
    66. 66. Set up your Daily Dashboard...and review it several times each day.
    67. 67. Set up your Daily Dashboard...and review it several times each day. www.OutlookDashboard.com
    68. 68. www.OutlookDashboard.com
    69. 69. www.OutlookDashboard.com
    70. 70. www.OutlookDashboard.com
    71. 71. www.OutlookDashboard.com
    72. 72. www.OutlookDashboard.com
    73. 73. www.OutlookDashboard.com
    74. 74. Paper Systems to set up adashboard include:Legal padTime DesignDay RunnerDay TimerFranklin Planneretc
    75. 75. CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)
    76. 76. For complete directions on setting up your Outlook Dashboard…Please visit: www.OutlookDashboard.comWeʼll send the 39-page eBook for free thisweek…E-mail to request your own copy!
    77. 77. Create (and maintain, andreview!) agendas for people you meet or speak with regularly
    78. 78. Remember, all of these tips are method first, technology second...
    79. 79. Remember, all of these tips are method first, technology second... This one tip can save you between 10-50% of the time you spend in meetings, whether formal and scheduled or impromptu “in the hallway.”
    80. 80. Agendas: A tool to maximize interruptions Names Upcoming topics of discussion Questions/Comments/Clarifications/Requests (1-12 weeks out...)
    81. 81. RIGHT-CLICKHold and Drag to e-mail the agenda
    82. 82. TimeEnergyFocus
    83. 83. Time Energy FocusSystems and Tools
    84. 84. page 14
    85. 85. Use signatures as templates to answer frequently askedquestions or provide the same information to a different group or person. Knowledge Base...
    86. 86. Please think of one topic/question you know you typerepeatedly to anyone via e- mail...
    87. 87. Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
    88. 88. Do you have a signature withjust your contact information?
    89. 89. Do you have a signature withjust your contact information?
    90. 90. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time.
    91. 91. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
    92. 92. important Important urgent not urgentnot important not important not urgent urgent
    93. 93. + Preparation+ Prevention+ Values clarification+ Planning+ Relationships+ Recreation
    94. 94. There are THREE kinds of work...
    95. 95. The work you have to “do” (To Do lists)
    96. 96. Pages 17-18
    97. 97. Questions to ask:What is the First Next Step?Where would I start on this?How would I get started?Who can I talk to to begin on this?
    98. 98. The Outcomes You’re Managing (Project Inventory)
    99. 99. Pages 19-20
    100. 100. Questions to ask:What will this look like when I am done?What is the final outcome of this?What will be true when I am finished?How will I know when this is done?
    101. 101. Debrief: The Week, Significant Projects,Important Events
    102. 102. Now, bring to mind a BIG project you’re about to start...Fill in each line with one thing related to THAT specific project
    103. 103. THANKYOU
    104. 104. Join the 5-weekMastering WorkplacePerformance Online program Email today for your information packet, next session, June 2011... jason@womackcompany.com

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